Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

							Play Messages
Play Messages
Stratagy ES User Guide    01/0327
1. From the Main Menu, 
press

.A message plays. 
While the message plays, 
you can select 
 to pause/
resume, 
 to turn up 
volume, 
 to turn down 
volume, 
 to back up 
(rewind), 
 to go forward 
(advance), and/or 
 to 
change speed (toggle).
2. (Optional) While the 
message plays or 
immediately after, you can 
select one of the following:

Play the next message Skips to the beginning of the next message.
NoteIf you reach the end of your messages, 
pressing 

 takes you back to the top of 
the same folder.
Save the current 
messageSingle or dual message folders: Stratagy ES 
saves the message and the Play Messages Menu 
plays.
(Optional) For Multiple 
Folder mailboxes:
Enter a folder number 
(

 for Saved Message 
Folder, 
~ for Personal 
Folders).
NoteTo create or change 
personal folders, see 
“Manage Personal 
Folders” on page 78.Multiple message folders: Stratagy ES plays the 
recorded names/comment/numbers of all 
available folders. You are requested to enter a 
valid folder number where you want the 
message saved. 
If an invalid number is entered, Stratagy ES 
automatically saves the message in folder 
. 
						

							Play Messages
Play Messages
28Stratagy ES User Guide    01/03
NoteMessages are not moved to the saved 
folder until you log out of your mailbox, 
enabling you to return to the new 
message folder and replay the message.
The Play Messages Menu plays.

Delete the current 
messageFlags the current message for deletion. The Play 
Messages Menu plays. When you exit Play 
Messages, Stratagy ES tells you the number of 
messages to be deleted. If you do not want to 
delete a message, save the message before 
exiting your mailbox.
NoteStratagy ES can be programmed to purge 
messages after a preset length of time. 
Consult your System Administrator. 
Stratagy ES notifies you before purging 
messages.
Forward the current 
messageWith the exception of private messages, all 
messages can be forwarded to a single user, 
multiple users, or a destination list. See 
“Forward a Message” on page 43 for details on 
this feature.
Reply to the current 
messageYour reply is sent to the originator of the 
message. In addition, you can send your reply to 
a single user, multiple users, or a destination list. 
See “Reply to the Current Message” on page 46 
for details on this feature.
Special Functions Stratagy ES prompts with the options. See 
“Special Functions” on page 29 for instructions 
on using this option.

Replay the current 
messageThe current message plays from the beginning.
Play the previous 
messageThe previous message plays from the beginning.
NoteIf you are at the top of the message 
folder, pressing 
 takes you to the 
bottom of the same folder. 
						

							Play Messages
Special Functions
Stratagy ES User Guide    01/0329
Special Functions
You can print or send faxes, check the date and time a message was sent, or review a 
message set for future delivery in the Play Messages Menu. 
When you play a message, this option is available by pressing 
Special Functions.
NoteIf a message does not contain a fax, Stratagy ES does not play Fax options.
Return to Main Menu Stratagy ES tells you the total number of 
messages that will be deleted when you log out 
of your mailbox, and then returns to the Main 
Menu.
➤ Press an option number:
Immediate Fax print of 
all fax documents 
within a folderRetrieves (prints) all the faxes from your 
mailbox while calling from a fax machine (or 
other device capable of receiving a fax) with a 
handset.

Immediate Fax print of 
current fax documentRetrieves (prints) the current fax from your 
mailbox while calling from a fax machine (or 
other device capable of receiving a fax) with a 
handset.
Send all Fax documents 
within a folder to a fax 
machine for printStratagy ES prompts for the fax machine’s 
telephone number.
Enter fax machine’s 
telephone number.
Press 
 to accept entry The system sends all fax messages to a fax 
machine (or other device capable of receiving a 
fax) for retrieval (print). The Play Messages 
Menu plays.
...or 
 to re-enter fax 
number.

Send Current Fax to fax 
machine for printStratagy ES prompts for the fax machine’s 
telephone number. 
						

							Play Messages
Special Functions
30Stratagy ES User Guide    01/03
Enter fax machine’s 
telephone number.
Press 
 to accept entry The system sends a fax message currently 
residing in your mailbox to a fax machine (or 
other device capable of receiving a fax) for 
retrieval (print). The Play Messages Menu 
plays.
...or 
 to re-enter fax 
number.
Message Date and Time The date and time the message was received 
plays, followed by the entire message.
NoteIf your System Administrator 
programmed an automatic date and time 
stamp for all messages, the stamp plays 
automatically at the beginning of each 
message.
Future Delivery Review Stratagy ES announces the total number of 
future delivery messages and plays the first 
message (i.e., future delivery time/date, 
destination mailbox, and the entire message) 
based on chronological order. Stratagy ES 
automatically saves the message for future 
delivery.
While the message is 
playing or immediately 
after, you can press 

 to 
play the next message, 
 
to save the current 
message, 

 to delete the 
current message and/or 
 to return to the Special 
Functions Menu.
Continuous Delete Stratagy ES prompts for  or  entry. 
						

							Play Messages
Special Functions
Stratagy ES User Guide    01/0331
Press  to delete all 
messagesDeletes multiple messages at one time in your 
New, Saved or Personal Message Folder(s) 
without additional action from you.
NoteSee the Continuous Play feature on page 
32 before using Continuous Delete.
The number of messages deleted is based on a 
preset length of time (designated in minutes) set 
by your System Administrator on a system-wide 
basis.
Important!The deletion starts with the first 
message in the folder and 
continues until the preset time has 
expired. Both heard and unheard 
messages are deleted. If there are 
multiple folders, the deletion 
occurs only in the folder you are 
in when you press
for 
continuous delete.
...or 
 to cancel option. Returns to Play Messages Menu.
New/Saved message 
folder (toggle)
If personal folders exist, 
enter a folder number
...or 
 to go to new 
folder, 

 to go to Saved 
Message Folder, or 
 to 
return to previous menu.Stratagy ES checks the system for any personal 
folders you have created. If personal folders 
exist, Stratagy ES prompts for a personal folder 
number. If none exist, this feature operates as a 
toggle and moves you back and forth between 
the New and Saved Message Folders. 
						

							Play Messages
Special Functions
32Stratagy ES User Guide    01/03
Continuous Play Plays many messages at a time in your New, 
Saved or Personal Message Folder(s) without 
additional action from you.
NoteMessages played in the New Message 
Folder remain as new messages and are 
not automatically saved.
The number of messages played is based on a 
preset length of recorded time (designated in 
minutes) and therefore varies. (Your System 
Administrator sets the length of time on a 
system-wide basis.) The messages played are 
those whose cumulative time is equal to, or less 
than, the designated number of minutes.
Important!The playback starts with the first 
message in the folder and 
continues until the preset time has 
expired. If there are multiple 
folders, the playback occurs only 
in the folder you are in when you 
press
for continuous playback.
Ask your System Administrator to verify that 
you have this option.
Return to previous 
menuStratagy ES returns to the Play Messages Menu. 
						

							Play Messages
Retrieve and Listen to E-mail Messages
Stratagy ES User Guide    01/0333
Retrieve and Listen to E-mail Messages
NoteThis feature is only available to users of Stratagy ES with Unified Messaging 
(UM) and Text-to-Speech (TTS) capabilities. Check with your System 
Administrator to find out if your system is configured for this feature.
When you press 
 (menu shown below) from the Main Menu, Stratagy ES announces 
how many new e-mail messages you have, and gives you the opportunity to have them 
read to you. By pressing 

, Stratagy ES retrieves and begins reading your e-mail 
messages using an automated voice.
The order in which they are read to you, is determined by your e-mail service. In most 
cases, this is in the order in which they were received.
1. From the Main Menu, press 
.The system accesses your e-mail account and 
prompts you with the number of new e-mail 
messages you have. The E-mail Message Menu 
plays.
2. Press 

 to play your e-mail 
messages.An e-mail message plays. The system tells you 
if a attachment(s) is present. Stratagy ES can 
only alert you of the presence of attachments, it 
cannot administer them in any way.
From the Main Menu:
Retrieve and Listen to E-mail Messages
Listen to e-mail message
Replay the current e-mail message
Save the current e-mail mesage
Delete the current e-mail message
Forward the current e-mail message
Reply to the current e-mail message
Return to the Main Menu
       Delete e-mail messages
       Cancel deletion of e-mail messages
5453 
						

							Play Messages
Retrieve and Listen to E-mail Messages
34Stratagy ES User Guide    01/03
3. (Optional) While the 
message plays or 
immediately after, you can 
select one of the following:

Play the next e-mail 
messageSkips to the beginning of the next e-mail 
message.
NoteIf you reach the end of your e-mail 
messages, pressing 
 takes you back to 
the previous menu.
Save the current e-mail 
messageThe e-mail message remains in your e-mail 
mailbox and the E-Mail Message Menu plays.

Delete the current 
e-mail messageMarks the current e-mail message for deletion 
from your e-mail account. The Listen to E-mail 
Message Menu plays. 
Important!If you only press 
 and then hang 
up, the message is not deleted. 
You must press 
 to exit this menu 
in order for the deletion to be 
complete.
Forward the current 
e-mail message
Comments can be 
recorded for this 
message, which is 
attached as a standard 
.wav file to the original 
message.Stratagy ES requests address information. After 
the first destination has been entered, additional 
destinations can be entered by pressing 
. The 
destination user must have a Stratagy ES voice 
mailbox with an e-mail address designated 
within that mailbox.
If the destination mailbox does not support 
e-mail, the system informs you that this was an 
invalid entry. E-mail messages cannot be 
forwarded to Stratagy ES Personal or System 
Distribution Lists.
NoteCheck with your System Administrator to 
see if your mailbox is set up for this 
feature. 
						

							Play Messages
Retrieve and Listen to E-mail Messages
Stratagy ES User Guide    01/0335
Reply to the current 
e-mail messageStratagy ES creates an e-mail message with 
your reply attached as a standard .wav audio file 
and sent to the originator.

Replay the current 
e-mail messageThe current e-mail message plays from the 
beginning.
Return to Main Menu Stratagy ES tells you the total number of e-mail 
messages that will be deleted when you leave 
this menu, and asks for confirmation.

Delete e-mail 
messages that are 
marked for deletionStratagy ES deletes all the messages you 
marked for deletion and returns you to the Main 
Menu.
Cancels deletion of 
e-mail messages 
marked for deletionStratagy ES saves the messages and the E-mail 
Message Menu plays. 
						

							Play Messages
Retrieve and Listen to E-mail Messages
36Stratagy ES User Guide    01/03