Brother Ppf 1800c Fax Machine Owners Manual

							TROUBLESHOOTING AND ROUTINE MAINTENANCE   15 - 17
6Hold the new ink 
cartridge as shown in 
the illustration, and 
then peel the sealing 
tape from the side of 
the ink cartridge. 
Carefully peel the tape 
in the direction away 
from you.
7Each color has its own correct position. Insert each new ink cartridge into the 
carriage.
8After installing the ink cartridges, close the top cover and control panel cover. 
Your fax machine prepares for a “head cleaning” and goes online. The LCD 
prompts you to verify a new ink cartridge was inserted for each color you 
removed. Example: DID YOU CHANGE BLCK? 1. YES 2. NO.
If the ink cartridge you installed is not a brand new one, please make sure to 
select 2.
9For each new cartridge, press 1 on the dial pad to reset the ink dot counter for 
that color automatically. (The ink dot counter enables the fax machine to notify 
you when a color is running low.)
The fax machine will enter a cleaning cycle for approximately 3 minutes for 
each replaced cartridge. The LCD alternately shows CLEANING and 
PLEASE WAIT.
When the fax machine completes the cleaning cycle, the LCD returns to Standby 
mode (date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately and consult a 
doctor if you are concerned.
NoteTo prevent spilling ink and staining your hands and clothing, remove the 
sealing tape gently.
OpeningPeel in the direction
away from you! 
						

							15 - 18   TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
DO NOT remove ink cartridges if you do not need to replace them.  If you do 
so, it may reduce the ink quantity and the printer will not know the quantity of 
ink left in the cartridge.
DO NOT shake the ink cartridges, because the ink may spill when you take off 
the sealing tape.
If ink stains your body or clothing, wash with soap or detergent immediately. 
If you install an ink cartridge in the wrong color position, you must clean the 
print head several times before you start printing (after correcting the cartridge 
installation) because the colors were mixed.
Once you open an ink cartridge, install it in the fax machine and use it up within 
six months of installation. Use unopened ink cartridges by the expiration date 
written on the cartridge package.
DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using 
incompatible inks may cause damage to the print head in this machine and such 
damage will not be covered by warranty. Warranty coverage does not apply to 
problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only 
genuine Brother ink cartridges.
If you still cannot solve a problem with your fax machine, call Brother Customer 
Service (See 
Brother Numbers, page i).
NoteIf the INK EMPTY message is on the display after you have installed ink 
cartridges, check that the ink cartridges are installed correctly. 
						

							SPECIFICATIONS   S - 1
SSSpecifications
Fax
*“Pages” refers to the “Brother Standard Chart No.1” (a typical business 
letter, Standard resolution, MMR code). Specifications and printed materials 
are subject to change without prior notice. CompatibilityITU-T Group 3
Coding SystemMH/MR/MMR/JPEG
Modem Speed33600-2400 bps
Automatic Fallback
Cut Sheet SizeMin. 3.5 (W) × 5.0 (L)
Max. 8.5 (W) × 14.0 (L)
Scanning Width8.2 inches (208 mm)
Printing Width8 inches (203.2 mm)
Automatic Document Feeder 
(ADF)up to 20 sheets (20 lbs.), staggered
Multi-purpose Sheet Feeder100 Sheets (20 lbs.)
Printer TypeInk Jet
Gray Scale256 levels (Error Diffusion)
LCD1 line, 16 characters
Polling TypesStandard, Sequential
Contrast ControlAutomatic/Super Light/Super Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm) (B&W/Color)• Vertical Standard—98 line/inch (B&W only)
(3.85 line/mm)
—196 line/inch (Color)
(7.7 line/mm)
Fine—196 line/inch (B&W/Color)
(7.7 line/mm)
Photo—196 line/inch (B&W only)
(7.7 line/mm)
Superfine—392 line/inch (B&W only)
(15.4 line/mm)
Memory Capacity8 MB (up to 480 pages)* 
						

							S - 2   SPECIFICATIONS
Printer
Controller
One Touch Dial12 stations 
Speed Dial100 stations 
Automatic Redial3 times at 5 minute intervals
Auto Answer0, 1, 2, 3 or 4 rings
Communication SourcePublic switched telephone network
Operating Environment50–95° F (10–35° C)
Best Print Quality68–91° F (20–33° C)
Power Source120V AC 50/60Hz
(USA, Canadian Version Only)
Power ConsumptionStandby: under 7 watts
Peak: under 35 watts
Dimensions18.9 × 13.5 × 8.5 (inch)
480 × 342 × 217 (mm)
Weight14.1 lb/6.4 kg
Print MethodPiezo with 75 × 4 nozzles
Resolution2400 × 1200 dots per inch (DPI)
1200 × 1200 dots per inch (DPI)
600 × 600 dots per inch (DPI)
600 × 300 dots per inch (DPI)
600 × 150 dots per inch (DPI)
Print Speedup to 10 pages/minute (Mono)
up to 8 pages/minute (Color)
USB InterfaceA Standard Universal Serial Bus cable that is no 
longer than 6 feet (1.8 m)
(not included)
NoteTo meet FCC emission requirements for the fax machine, you must attach the 
included filter core and cable tie to the USB cable. 
						

							SPECIFICATIONS   S - 3
Print Media
Consumable Items
Paper InputAutomatic loading from the Multi-Purpose 
Sheet Feeder
Paper type:
Plain paper, inkjet paper (coated paper), 
glossy paper, transparencies and envelopes
Paper size:
A4, Letter, Legal
Width 3.5–8.5 (89–216 mm)
Length 5–14 (127–356 mm)
Weight 17–32 lb (64–120 g/m
2)
Thickness 0.003-0.006 (0.08-0.15 mm)
envelopes: up to 0.02 (0.52 mm) 
postcard: up to 0.009 (0.23 mm)
glossy paper: up to 0.007 (0.18 mm)
Maximum feeder capacity: Approx. 100 
sheets of 20 lb (75 g/m2) plain paper.
Paper OutputApproximately 50 sheets of plain paper 
(Face up print delivery to the paper output tray)
We recommend that you remove printed sheets from 
the paper output tray immediately after printing.
InkBlack and 3 individual color ink cartridges 
separate from the two print heads. 
						

							G - 1   GLOSSARY
GGlossary
ADF (Automatic Document Feeder)  Refers to the number of pages that can be placed in the 
document feeder and fed one at a time automatically.
Auto Dial List  
A listing of names and numbers stored in Speed Dial memory, in numerical order.
automatic fax transmission  Sending a fax without picking up the handset of an external 
phone.
Automatic Redial  A feature that enables your fax machine to redial the last fax number if the 
original fax did not go through because the line was busy or there was no answer.
Backup Print  Your fax machine prints a copy of every fax that is received and stored in 
memory. This is a safety feature so you will not lose messages during a power failure.
Batch Transmission  As a cost savings feature, all delayed faxes to the same fax number will 
be sent as one transmission.
beeper  The sound the keys make when they are pressed, an error occurs or a document has been 
received or transmitted.
beeper volume  Volume setting for the beep when you press a key or make an error.
Brightness  Changing the Brightness makes the whole image lighter or darker.
Broadcasting   (Not Available for Color Faxes) The ability to send the same fax message to 
more than one location.
Caller ID  A service purchased from the telephone company that lets you see the number (or 
name) of the party calling you.
cancel job  You can cancel a programmed job, like Delayed Fax or Polling.
CNG tones  The special tones (beeps) sent by fax machines during automatic transmission to 
tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error)  An error during fax sending or receiving, usually 
caused by line noise or static.
Coding Method  Method of coding the information contained in a document. All fax machines 
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of 
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if 
the receiving machine has the same capability.
Compatibility Group  The ability of one fax unit to communicate with another. Compatibility 
is assured between ITU-T Groups.
Contrast  Setting to compensate for dark or light documents, by lightening dark originals or 
darkening light originals.
Cover Page  Prints a page at the other party’s fax machine that contains the sender and 
recipient’s name and fax number, number of pages and comment. You can generate an 
electronic cover page at the other end with pre-programmed information from memory or you 
can print a sample cover page to fax with your original.
Cover Page Message  The comment that is on the Cover Page. This is a programmable 
feature.
Delayed Fax   (Not Available for Color Faxes) Sends your faxes at a later time that day. 
						

							GLOSSARY   G - 2 Distinctive Ring  A service purchased from the Telephone Company that provides another 
phone number on an existing phone line.  The Brother fax machine uses the new number to 
simulate a dedicated fax line.
Dual Access  (Not Available for Color Faxes) Your fax machine can scan outgoing faxes or 
scheduled jobs into memory at the same time it is sending a fax or receiving or printing an 
incoming fax.
Easy Receive  Enables your fax machine to respond to CNG tones if you interrupt a fax call by 
answering it.
ECM (Error Correction Mode)  Detects errors during fax transmission and resends the 
page(s) of the document that had an error.
Electronic Cover Page  A preprogrammed cover page that is transmitted from the fax 
machine’s memory, eliminating the need for creating cover pages manually.
extension phone  A telephone on the fax number that is plugged into a separate wall jack.
external phone  A TAD (telephone answering device) or telephone that is plugged into the 
EXT jack of your fax machine.
Fax Activity Report  Lists information about the last 200 incoming and outgoing faxes. TX 
means Transmit.  RX means Receive.
Fax Forwarding  (Not Available for Color Faxes) Sends a fax received in memory to another 
preprogrammed fax number.
Fax Storage  (Not Available for Color Faxes) You can print stored faxes later, or retrieve them 
from another location using Fax Forwarding, Paging, or Remote Retrieval operations.
fax tones  The signals sent by sending and receiving fax machines while communicating 
information.
Fine resolution   196 × 203 dpi. It is used for small print and graphs.
gray scale  The shades of gray available for copying and faxing photographs.
Group number  A combination of One Touch and Speed Dial numbers that are stored on a One 
Touch key or Speed Dial location for Broadcasting.
Ink button  
Cleans the print head and/or resets the ink dot counter after replacing an ink cartridge.
Interval  The preprogrammed time period between automatically printed Activity Reports. You 
can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display)  The display screen on the fax machine that shows interactive 
messages during On-Screen Programming. The LCD shows the date and time while the 
machine is idle.
manual fax  When you lift the handset of your external telephone so you can hear the receiving 
fax machine answer before you press Start to begin transmission.
Menu Mode  The programming mode for changing the settings for your fax machine.
Next Fax Reservation  Dual Access accepts the next original in the ADF for real–time 
transmission while the Memory is full.
One Touch  Keys on the fax machine control panel where you can store numbers for easy 
dialing.
Out of Paper Reception  Receives faxes into the fax machine’s memory when the machine is 
out of paper. 
						

							G - 3   GLOSSARY
Overseas mode  Makes temporary changes to the fax tones to accommodate noise and static 
on overseas phone lines.
Paging  
Feature enables your fax machine to call your pager when a fax is received into its memory.
Pause  Allows you to place one or more 3.5 second delays in the dialing sequence of stored One 
Touch and Speed Dial numbers.
Photo resolution  (Not Available for Color Faxes) Varying shades of gray provide the best 
representation of photographs.
Polling  
The process of a fax machine calling another fax machine to retrieve waiting fax messages.
printer alarm  Audible alarm when the printer is not able to print.
Pulse (For Canada only)  A form of rotary dialing on a telephone line.
Real Time Transmission  When memory is full, you can send documents in real time.
Reduction  reduces the size of incoming faxes.
remaining jobs  You can check which jobs are waiting in memory and cancel jobs individually.
Remote Activation  allows you to transfer a fax call, answered at an extension phone, to the 
fax machine. 
Remote Retrieval Access Code  The four-digit code (159 ) that allows you to call and 
access your fax machine from a remote location.
Resolution  The number of vertical and horizontal lines per inch. See: Standard, Fine, Super 
Fine and Photo.
Ring Delay  The number of rings before the fax machine answers in FAX ONLY and FAX/TEL 
modes.
Ring Volume  Volume setting for the fax machine’s ring.
Speaker Volume  You can set the volume when your fax machine is on Hook/Hold.
Speed Dial  A preprogrammed number for easy dialing.  You must press the Search/Speed 
Dial button and then 
#, two digit code to start the dialing process.
Standard resolution  98 × 203 dpi. Use it for regular size text and quickest transmission.
Station ID  The stored information that appears on the top of faxed pages. It includes the 
sender’s name and fax number.
Super Fine resolution  (Not Available for Color Faxes) 392 × 203 dpi. It is best for very small 
print and line art.
TAD (telephone answering device)  You can connect an external TAD to the EXT. jack of 
the fax machine for TAD: ANSWER MACH.  mode.
temporary settings  You can select certain options for the next fax transmission or copy you 
make without changing the default settings.
Tone  The telephone line mode that is used for dialing with Touch Tone telephones.
transmission  The process of sending documents over the phone lines from your fax machine 
to the receiving fax machine.
Transmission Verification Report  A listing of each transmission that shows its date, time, 
and number of pages. OK means delivered; NG means failed.
User Settings List  A printed report that shows the current settings of your fax machine. 
						

							INDEX   I - 1
Index
A
access codes, storing and dialing 8-6
accessories and supplies ii
ADF (Automatic Document Feeder) 7-1
alternating displays 4-1
assembly 2-3
document wire extension 2-7
grounded 3-prong plug 2-4
loading paper 2-8
paper wire extension 2-5
plastic document support 2-6
plastic paper tray 2-6
automatic
dialing 8-4, 8-5
fax receive 6-1
fax redial 7-4
transmission 7-3
B
Backup Print 10-2
Brightness 1-4
Broadcasting 8-6
setting up Groups for 8-3
Brother
accessories and supplies ii
Brother numbers i
Customer Service i
fax-back system i
Frequently Asked Questions (FAQs) i
test sheet, sending 1-2
C
CALL PICKUP 9-3
Caller ID 9-3, 9-4
canceling
Fax Forwarding 10-4
fax jobs in memory 6-7
jobs awaiting redial 7-6
Paging 10-4
scheduled jobs 6-7
cleaning
cycle 2-12
print head 15-9
printer platen 15-15
scanner 15-15
CNG tones 1-5
connecting 2-1
control panel, overview 1-3
copy
brightness 12-4
color adjustment 12-8
contrast 12-8
default settings 12-7
enlarging 12-5
multiple 12-1
quality 12-8
reducing 12-5
single 12-1
temporary settings 12-2
cordless 2-13
cover page 5-2, 7-7, 7-8, 7-9
custom comments 7-7
for all faxes 7-8
for next fax only 7-8
printed form 7-9
credit card numbers 8-6
custom telephone features 2-18, 15-8
Customer Service i 
						

							I - 2   INDEX
D
date and time 5-2
Delayed Batch Transmission 7-10
Delayed Fax 7-10
dialing
automatic fax redial 7-4
Groups 8-6
One Touch numbers 8-5
Search 8-4
Speed Dial numbers 8-5
document
jam 15-3
size and resolution 7-1
Dual Access 7-4
E
Easy Receive 6-3
ECM (Error Correction Mode) 1-6
envelopes 3-2, 3-3
error messages on LCD 15-1
CHECK PAPER 15-1
COMM. ERROR 15-1
INK EMPTY 2-12
NOT REGISTERED 15-2
OUT OF MEMORY 15-2
while scanning a document 7-4, 12-2
extension telephone, using 6-5
external telephone 2-13
cordless 2-13, 6-5
external two-line TAD 2-16
F
fax
codes
Fax Receive Code 6-3, 6-5
Remote Retrieval Access Code 10-3
Telephone Answer Code 6-5
troubleshooting 6-5receiving 6-1
difficulties 15-7
erasing from the memory 10-4
forwarding 10-1, 10-4
Polling 6-6
reducing to fit on paper 6-4
retrieving from a remote site 10-5
Ring Delay, setting 6-2
sending
automatic fax redial 7-4
automatic transmission 7-3
canceling from memory 7-6
color fax 7-4
contrast 7-2
cover page 7-7
delayed 7-10
from memory (dual access) 7-4
manual transmission 7-3
overseas 7-9
Polled Transmit 7-11
Real Time Transmission 7-5
resolution 7-3
Fax Forwarding 10-1
changing remotely 10-4, 10-5
programming a number 10-1
Fax Storage 10-2
printing from 6-6
setting 10-2
FAX/TEL receive mode 6-3
answering voice calls 6-5
double-ringing (voice calls) 6-3
receiving faxes 6-3
FCC notices 14-1
G
gray scale S-1
Groups (for Broadcasting) 8-3
H
Hearing aid compatible 5-6, 14-1
HELP 4-1, 11-2