Brother Ppf 1800c Fax Machine Owners Manual

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Table of Contents
1Introduction ...................................................................1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedure and Product Registration 
(For USA Only) ...................................................................... 1-2
FAX-1800C Control Panel Overview ........................................ 1-3
About Fax Machines .................................................................. 1-5
Custom Features .................................................................. 1-5
Do You Have Voice Mail on the Phone Line? ............... 1-5
Why Should There Be Trouble? ..................................... 1-5
How Can You Avoid Possible Problems? ...................... 1-5
Fax Tones and Handshake ................................................... 1-5
ECM (Error Correction Mode) ............................................ 1-6
2Assembly and Connections ..........................................2-1
Packing List ................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly .................................................................................... 2-3
Removing the Protective Yellow Bar .................................. 2-3
Setting Up the Fax Machine ................................................ 2-4
Loading Paper in the Multi-Purpose Sheet Feeder 
(Paper Cassette) .............................................................. 2-8
Installing the Ink Cartridges ................................................ 2-9
Important ....................................................................... 2-11
Connecting the Fax Machine.................................................... 2-13
Connecting an External Telephone ................................... 2-13
Connecting an External Telephone 
Answering Device (TAD) ............................................. 2-13
Sequence ....................................................................... 2-13
Connections................................................................... 2-14
Recording Outgoing Message (OGM) .......................... 2-15
Special Line Considerations .............................................. 2-15
Roll Over Phone Lines .................................................. 2-15
Two-Line Phone System ............................................... 2-15
Converting Telephone Wall Outlets ............................. 2-16
Installing fax machine, External Two-Line TAD and 
Two-Line Telephone..................................................... 2-16 
						

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Multi-Line Connections (PBX) ......................................... 2-17
If You are Installing the Fax Machine to 
Work with a PBX: .................................................... 2-17
Custom Features on Your Phone Line............................... 2-18
3Paper .............................................................................. 3-1
About Paper ................................................................................ 3-1
Handling and Using Special Paper ...................................... 3-1
Recommended Paper for the FAX-1800C ...................... 3-1
Paper Capacity of Multi-purpose Sheet Feeder ................... 3-2
Paper Specifications for Multi-purpose Sheet Feeder ......... 3-2
Print Area............................................................................. 3-3
4On-Screen Programming ............................................. 4-1
User-Friendly Programming....................................................... 4-1
Menu Selection Table .......................................................... 4-1
Alternating Displays ............................................................ 4-1
Navigation Keys ......................................................................... 4-2
Key Operations Table................................................................. 4-8
5Initial Setup ................................................................... 5-1
Getting Started............................................................................ 5-1
Setting Paper Type .............................................................. 5-1
Setting Paper Size ................................................................ 5-1
Setting Date and Time ......................................................... 5-2
Setting Station ID ................................................................ 5-2
Entering Text................................................................... 5-3
Inserting Spaces .............................................................. 5-3
Making Corrections......................................................... 5-3
Repeating Letters ............................................................ 5-3
Special Characters and Symbols ..................................... 5-3
Setting the Ring Volume ..................................................... 5-4
Setting the Beeper Volume .................................................. 5-4
Setting the Speaker Volume ................................................ 5-5
Setting the Handset Volume ................................................ 5-5
Choosing the Handset Volume (For Volume Amplify) ...... 5-6
Setting Volume Amplify ..................................................... 5-6
Turning On Automatic Daylight Savings Time .................. 5-7
Setting Tone/Pulse Dialing Mode ....................................... 5-7 
						

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Memory Storage .................................................................. 5-7
6Setup Receive.................................................................6-1
Basic Receiving Operations ....................................................... 6-1
Choosing the Receive Mode................................................ 6-1
To Select or Change Your Receive Mode ...................... 6-2
Setting Ring Delay .............................................................. 6-2
Setting the F/T Ring Time (For FAX/TEL Mode Only) ..... 6-3
Easy Receive ....................................................................... 6-3
Printing a Reduced Incoming Fax (Auto Reduction) .......... 6-4
Advanced Receiving Operations ................................................ 6-5
Operation from Extension Telephones ................................ 6-5
For FAX/TEL Mode Only ................................................... 6-5
Using a Cordless External Handset................................. 6-5
Changing the Remote Codes ............................................... 6-5
Printing a Fax in Memory.................................................... 6-6
Polling.................................................................................. 6-6
Setting Up Polling Receive ............................................. 6-6
Setting Up Sequential Polling Receive ........................... 6-7
Canceling a Scheduled Job .................................................. 6-7
7Setup Send .....................................................................7-1
Before You Begin....................................................................... 7-1
Using the ADF (Automatic Document Feeder)................... 7-1
Sending Faxes with Multiple Settings ................................. 7-2
Basic Sending Operations .......................................................... 7-2
Contrast................................................................................ 7-2
Fax Resolution ..................................................................... 7-3
Manual Transmission .......................................................... 7-3
Automatic Transmission...................................................... 7-3
Color Fax Transmission ...................................................... 7-4
Manual and Automatic Fax Redial ...................................... 7-4
Dual Access (Not Available for Color Faxes)..................... 7-4
Real Time Transmission ...................................................... 7-5
Checking Job Status ............................................................ 7-5
Canceling a Job in Memory................................................. 7-6
Advanced Sending Operations ................................................... 7-7
Composing Electronic Cover Page...................................... 7-7
Composing Your Own Comments .................................. 7-7
Cover Page for the Next Fax Only.................................. 7-8 
						

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Always Send a Cover Page ............................................. 7-8
Using a Printed Cover Page ............................................ 7-9
Overseas Mode .................................................................... 7-9
Delayed FAX (Not Available for Color Faxes)................. 7-10
Delayed Batch Transmission 
(Not Available for Color Faxes) ................................... 7-10
Setting Up Polled Transmit 
(Not Available for Color Faxes) ................................... 7-11
8Auto Dial Numbers and Dialing Options ................... 8-1
Storing Numbers for Easy Dialing ............................................. 8-1
Storing One Touch Dial Numbers ....................................... 8-1
Storing Speed Dial Numbers ............................................... 8-2
Changing One Touch and Speed Dial Numbers.................. 8-2
Setting Up Groups for Broadcasting ................................... 8-3
Dialing Options .......................................................................... 8-4
Manual Dialing .................................................................... 8-4
Search .................................................................................. 8-4
One Touch Dialing  ............................................................. 8-5
Speed Dialing ...................................................................... 8-5
Access Codes and Credit Card Numbers............................. 8-6
Broadcasting (Not Available for Color Faxes) .................... 8-6
Pause .................................................................................... 8-7
Hold ..................................................................................... 8-7
Fax Redial ............................................................................ 8-7
Tone/Pulse ........................................................................... 8-8
9Telephone Services ....................................................... 9-1
Custom Features ......................................................................... 9-1
Distinctive Ring.......................................................................... 9-1
What Does Your Telephone Company’s 
“Distinctive Ring” Do?............................................... 9-1
What Does Brother’s “Distinctive Ring” Do? ................ 9-1
Do You Have Voice Mail?.............................................. 9-2
Before You Choose the Ring Pattern to Register ........... 9-2
VERY IMPORTANT ..................................................... 9-3
Registering the Distinctive Ring Pattern......................... 9-3
Caller ID ..................................................................................... 9-3
Viewing Caller ID List.................................................... 9-4
Printing Caller ID List..................................................... 9-4 
						

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CallManage (For USA Only) ..................................................... 9-5
Registration with CallManage - Requires Changing 
Your Carrier Selection .................................................... 9-5
Sending a Fax Using CallManage (For Domestic and 
International Long Distance Calls Only!) ....................... 9-6
Placing a Long Distance Telephone Call Using 
CallManage.......................................................................... 9-6
Customer Support ................................................................ 9-6
Disclaimer ....................................................................... 9-6
10Remote Fax Options 
(Not Available for Color Faxes) .................................10-1
Fax Forwarding/Paging ............................................................ 10-1
Programming a Fax Forwarding Number.......................... 10-1
Programming Your Pager Number.................................... 10-1
Setting Fax Storage .................................................................. 10-2
Backup Print ...................................................................... 10-2
Changing Remote Retrieval Access Code ............................... 10-3
Remote Retrieval ...................................................................... 10-3
Using Remote Retrieval Access Code............................... 10-3
Remote Commands ........................................................... 10-4
Retrieving Fax Messages................................................... 10-5
Changing Fax Forwarding Number ................................... 10-5
11Printing Reports ..........................................................11-1
FAX Settings and Activity ....................................................... 11-1
Customizing the Transmission Verification Report .......... 11-1
Setting the Fax Activity Report Interval ........................... 11-1
Using the Reports Key....................................................... 11-2
To Print a Report........................................................... 11-2
12Making Copies.............................................................12-1
Basic Copy Operations ............................................................. 12-1
Making a Single Copy ....................................................... 12-1
Making Multiple Copies .................................................... 12-1
Out of Memory Message ................................................... 12-2
Temporary Copy Settings......................................................... 12-2
Copying Using Multiple Settings ...................................... 12-2
Using the Options Key ...................................................... 12-3 
						

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Paper Type .................................................................... 12-3
Paper Size...................................................................... 12-4
Copy Quality ................................................................. 12-4
Copy Brightness ............................................................ 12-4
Reducing and Enlarging Copies.................................... 12-5
Selecting Fixed Reduction Ratios: ................................ 12-5
Special Copy Option ..................................................... 12-6
2 in 1 ............................................................................. 12-6
Changing Default Copy Settings .............................................. 12-7
Copy Quality ..................................................................... 12-8
Color Adjustment .............................................................. 12-8
Copy Contrast .................................................................... 12-8
Legal Limitations ..................................................................... 12-9
13Using FAX-1800C as a Printer .................................. 13-1
Download the Printer Driver from the Brother Web Site ........ 13-1
14Important Information .............................................. 14-1
Standard Telephone and FCC Notices ..................................... 14-1
Federal Communications Commission (FCC) 
Declaration of Conformity (For USA Only) ................. 14-2
Important ....................................................................... 14-3
Industry Canada Compliance Statement 
(For Canada Only) .................................................... 14-3
International ENERGY STAR
® 
Compliance Statement .............................................. 14-3
Important Safety Instructions ................................................... 14-4
Trademarks ............................................................................... 14-5
15Troubleshooting and Routine Maintenance............. 15-1
Troubleshooting........................................................................ 15-1
Error Messages .................................................................. 15-1
Original Jam ...................................................................... 15-3
Printer Jam or Paper Jam ................................................... 15-4
If You Are Having Difficulty with Your Fax Machine ..... 15-7
How to Improve Print Quality .................................................. 15-9
Cleaning the Print Head..................................................... 15-9
Print Quality Check ........................................................... 15-9
STEP A: Color Block Quality Check ........................... 15-9
STEP B: Alignment Check ......................................... 15-10 
						

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Packing and Shipping the Fax Machine ................................. 15-12
Routine Maintenance.............................................................. 15-15
Cleaning the Scanner ....................................................... 15-15
Cleaning the Fax Machine Printer Platen ........................ 15-15
Replacing the Ink Cartridges ........................................... 15-16
16Specifications ................................................................ S-1
Fax ....................................................................................... S-1
Printer .................................................................................. S-2
Controller............................................................................. S-2
Print Media .......................................................................... S-3
Consumable Items ............................................................... S-3
17Glossary ........................................................................G-1
18Index ............................................................................... I-1
19Remote Retrieval Access Card ................................... R-1 
						

							1 - 1   INTRODUCTION
11Introduction
Using This Manual
Thank you for purchasing a Brother Color Ink Jet fax machine. This model was 
designed to be simple to use, with LCD screen prompts to guide you through 
programming the settings. However, you can use your fax machine to its fullest 
potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You 
will be able to find information about a specific feature or operation by checking 
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important 
information, warnings, and actions to perform. For clarification, and to help you 
choose the correct key presses, we’ve added illustrations of some of the LCD 
messages.
boldfaceBold typeface identifies a specific key on the fax machine control panel.
italicsItalics typeface emphasize an important point, or refer you to related 
topic.
bubble dotBubble Dot typeface identifies the messages on the LCD of the fax 
machine.
Additionally, your fax machine has a Reports key. Press Reports while 
holding down Shift, and then press 1 to print a list of basic operational steps.
Warnings detail precautions you must take to avoid possible 
personal injury.
Cautions specify procedures you must follow or avoid to prevent 
possible damage to the fax machine.
NoteNotes tell you the proper response for a situation that may 
occur.
FYI tips provide details about how the current operation 
interacts with other features.
Improper Setup alerts you to devices and procedures that are 
not compatible with the fax machine. 
						

							INTRODUCTION   1 - 2
Test Sheet Procedure and Product Registration 
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included 
with your fax machine and then fax it to Brother’s Automated Fax Response 
System as your first transmission. This will verify that your fax machine is 
properly installed. 
To receive a response, be sure to set up your Station ID. 
(
Setting Station ID, page 5-2.)
When your TEST SHEET is received, a Confirmation Sheet and Product 
Registration form will be sent back to your machine. Please fill out the form and 
return it to complete your registration.In USA:1-877-268-9575 
						

							1 - 3   INTRODUCTION
FAX-1800C Control Panel Overview
1Liquid Crystal Display (LCD)
The LCD displays messages to help you 
set up and operate your fax machine.
2Shift
Accesses the second number stored on 
each One Touch key (7-12).
3One Touch Keys:
These 6 keys give you instant access to 
12 previously stored auto dial numbers.
4Copy Keys:
(For the Next Copy Only)
Options
You can quickly and easily select 
temporary settings (for the next copy 
only).
Color Copy
Makes a full-color copy.
Black Copy
Makes a black-and-white copy.
5Hook/Hold
Lets you dial telephone and fax numbers 
without lifting the handset.
—OR—
Lets you place telephone calls on hold.
6Ink/Reports
Cleans the ink print heads and replaces 
an ink cartridge. 
Also, accesses the Reports menu when 
you press this key while holding down 
Shift.
You can select a report to print: 
Help List, Auto Dial, Fax Activity, 
Transmission Verification, User 
Settings.
7Dial Pad
Use to dial phone and fax numbers and 
as a keyboard for entering information 
into the fax machine.  
The # key lets you switch the dialing 
type during a telephone call from 
PULSE to TONE.
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