Brother Ppf 1800c Fax Machine Owners Manual

							ASSEMBLY AND CONNECTIONS   2 - 8
Loading Paper in the Multi-Purpose Sheet Feeder 
(Paper Cassette)
You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the plain paper. 
(See 
Paper Capacity of Multi-purpose Sheet Feeder, page 3-2.)
1Fan the paper well. 
Gently insert the paper.  
Make sure the print 
side is toward you and 
the paper level is 
stacked below the 
paper guide line.
2Press and slide the 
guide to fit the paper 
width.
Paper Guide Line
Paper Width  Guide 
						

							2 - 9   ASSEMBLY AND CONNECTIONS
Installing the Ink Cartridges
1Check that you turned on the power (by 
plugging in the power cord). The LCD 
shows: 
2Open the control panel cover by pulling it toward you (1), and then lift the top 
cover toward the back (2). After a few seconds, the print head will move left 
to its replacement position.
3Remove the protective blue tape from the colored ink cartridge covers.
CHECK CARTRIDGE
Top Cover
Control Panel
 Cover
Protective 
Blue Tape 
						

							ASSEMBLY AND CONNECTIONS   2 - 10
4Push the four colored ink cartridge covers one at a time so they pop up. Then 
remove the white shipping cover by pulling it toward you and lifting it up and out.
 
WARNING
If ink gets in your eyes irrigate them with water immediately; and if irritation 
occurs consult a doctor.
Caution
The bottom of the white shipping cover is wet with ink that will cause stains, so wipe 
it clean before you place it down.
Do not throw away the white shipping cover. You will need it for future transportation.
We recommend that you install the ink cartridges from left to right in this order: 
Black, Cyan, Yellow, Magenta.
5Open the Black ink cartridge bag and take out the ink cartridge.
6Carefully remove the sealing tape from the bottom of the ink cartridge.  Be sure 
to peel the tape in the direction away from you.
PUSHPUSHPUSHPUSH
Colored Ink 
Cartridge Covers
White Shipping Cover 
						

							2 - 11   ASSEMBLY AND CONNECTIONS
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing 
tape gently and slowly. Do not touch the ink opening on the cartridge or the 
removed tape.
7Each color has its own correct 
position. Match the colors of 
the ink cartridge covers. First, 
gently insert the Black ink 
cartridge, and then press the 
cover down until it clicks.
8Repeat Steps 4 to 6 to install 
each color ink cartridge.
9After installing all ink 
cartridges, close the top cover 
and control panel cover until 
they click into place. Your fax 
machine will enter a “head 
cleaning” cycle for 
approximately four minutes.
OpeningPeel in the direction
away from you! 
						

							ASSEMBLY AND CONNECTIONS   2 - 12
Caution
Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD 
shows CLEANING. After the cleaning cycle is finished, the LCD shows 
PRESS FAX START.
10Press Black Fax Start. The fax machine starts printing the Print Quality Check 
Sheet (only during initial ink cartridge installation). 
The LCD shows:
11Follow the instructions printed on the sheet.
Caution
DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may 
reduce the ink quantity and the fax machine will not know the quantity of ink left in 
the cartridge.
DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off 
the sealing tape. If ink stains your body or clothing, wash with soap or detergent 
immediately. 
If you mix the colors by installing an ink cartridge in the wrong color position, you 
must clean the print head several times after correcting the cartridge installation and 
before you start printing.
Once you open an ink cartridge, install it in the fax machine and use it up within six 
months of installation. Use unopened ink cartridges by the expiration date written on 
the cartridge package.

DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using 
incompatible inks may cause damage to the print head in this machine and such damage 
will not be covered by warranty. Warranty coverage does not apply to problems caused by 
the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink 
cartridges.
NoteIf INK EMPTY shows on the LCD after you install the ink cartridges, check 
to make sure the ink cartridges are installed correctly.
IS STEP “A” OK?
1.YES 2.NO 
						

							2 - 13   ASSEMBLY AND CONNECTIONS
Connecting the Fax Machine
Connecting an External Telephone
Although your fax machine has a handset, you can connect a separate telephone 
(or telephone answering device) directly to your fax machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. 
on the back side of the fax machine. 
Whenever this phone (or TAD) is in use, the LCD displays EXT. TEL IN USE, 
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the 
external phone and switch to the fax, press Hook/Hold.
 
Connecting an External Telephone 
Answering Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an 
external TAD on the same telephone line as the fax machine, the TAD answers 
all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, 
the fax machine takes over the call and receives the fax. If it doesn’t hear CNG 
tones, the fax machine lets the TAD continue playing your outgoing message so 
your caller can leave you a voice message.
The TAD must answer within five rings (the recommended setting is two rings). 
The fax machine cannot hear CNG tones until the TAD has answered the call, 
and with five rings there are only 8–10 seconds of CNG tones left for the fax 
“handshake.”  Make sure you carefully follow instructions in this manual for 
recording your outgoing message. We do not recommend using the toll saver 
feature on your external answering machine if it exceeds five rings.
 
 
The external telephone can be cordless. Set the Receive Mode to FAX/TEL. 
(See 
Using a Cordless External Handset, page 6-5.)
If you do not receive all your faxes, you must reset the setting on your external 
TAD to four rings.
The external TAD can be cordless. Set the Receive Mode to TAD:ANSWER 
MACH..
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe 
to your telephone company’s Distinctive Ring service, have registered the 
distinctive ring pattern on your fax machine, use that number as a fax number, 
and have set your machine’s Receive mode to MANUAL. The recommended 
setting is three or four rings on the external TAD when you have the telephone 
company’s Distinctive Ring Service. 
						

							ASSEMBLY AND CONNECTIONS   2 - 14
Connections
The external TAD must be plugged into the back side of the fax machine, in the 
jack labeled EXT. Your fax machine cannot work properly if you plug the TAD 
into a wall jack (unless you are using Distinctive Ring).
1Plug the telephone line cord from the wall jack into the back side of the fax 
machine, in the jack labeled LINE.
2Plug the telephone line cord from your external TAD into the back side of the 
fax machine, in the jack labeled EXT. (Make sure this cord is connected to the 
TAD at the TAD’s telephone line jack, and not its telephone set jack.)
3Set your external TAD to four rings or less. (The fax machine’s Ring Delay 
setting does not apply.)
4Record the outgoing message on your external TAD (see page 2-15).
5Set the TAD to answer calls.
6Set the Receive Mode to TAD:ANSWER MACH.. 
(See 
Choosing the Receive Mode, page 6-1.)
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your fax machine. If your TAD 
is plugged into a wall jack, both your machine and the TAD will try to control 
the phone line. (See illustration on page 2-14.)
Do not connect a TAD elsewhere on the same phone line (unless you have 
the Distinctive Ring service).
NO !
YES !
TAD
TAD 
						

							2 - 15   ASSEMBLY AND CONNECTIONS
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to 
handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows your 
fax machine time to listen for the fax CNG tones of automatic transmissions 
before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Fax Receive Code for people 
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing   51 and Start.”
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that 
pass incoming calls each other if they are busy. The calls are usually passed 
down or “rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last number 
in the sequence, so the call cannot roll away. Do not put the fax machine on any 
of the other numbers; when the other lines are busy and a second fax call would 
be received, the fax call is transferred to a line that does not have a fax machine. 
Your fax machine will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on 
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) 
or combined into one jack (RJ14). Your fax machine must be plugged into an 
RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both 
may contain four wires (black, red, green, yellow). To test the type of jack, plug 
in a two-line phone and see if it can access both lines. If it can, you must separate 
the line for your fax machine. (See Easy Receive, page 6-3.)
NoteWe recommend beginning your OGM with an initial 5-second silence because 
the fax machine cannot hear fax tones over a resonant or loud voice. You may 
try omitting this pause, but if your fax machine has trouble receiving, then you 
must rerecord the OGM to include it. 
						

							ASSEMBLY AND CONNECTIONS   2 - 16
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require 
assistance from the telephone company. You can change the wall outlets from 
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed 
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter 
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, 
Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1, 
plug the fax machine into L1 of the triplex adapter. If your fax machine is on 
Line 2, plug it into L2 of the triplex adapter.
Installing fax machine, External Two-Line TAD and Two-Line 
Telephone
When you are installing an external two-line telephone answering device 
(TAD) and a two-line telephone, your fax machine must be isolated on one line 
at both the wall jack and at the TAD. The most common connection is to put the 
fax machine on Line 2. The two-line TAD must have two telephone jacks: one 
labeled L1 or L1/L2, and the other labeled L2, which is explained in the 
following Steps. You will need at least three telephone line cords, the one that 
came with your fax machine and two for your external two-line TAD. You will 
need a fourth line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your fax machine.
2Plug one end of the telephone line cord for your fax machine into the L2 jack of 
the triplex adapter. Plug the other end into the LINE jack on the left side of the 
fax machine.
3Plug one end of the first telephone line cord for your TAD into the L1 jack of 
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line 
TAD. 
RJ14
RJ11
Triplex Adapter
RJ14 
						

							2 - 17   ASSEMBLY AND CONNECTIONS
4Plug one end of the second telephone line cord for your TAD into the L2 jack 
of the two-line TAD. Plug the other end into the EXT. jack on the left side of 
the fax machine.
You can keep two-line telephones on other wall outlets as always. There are two 
ways to add a two-line telephone to the fax machine’s wall outlet. You can plug 
the telephone line cord from the two-line telephone into the L1+L2 jack of the 
triplex adapter.  Or, you can plug the two-line telephone into the TEL jack of the 
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple 
to connect the machine to a key system or a PBX (Private Branch Exchange), 
we suggest that you contact the company that installed your telephone system 
and ask them to connect the fax machine for you. It is advisable to have a 
separate line for the fax machine. You can then leave the fax machine in FAX 
ONLY mode to receive faxes any time of day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to 
connect the unit to the last line on the system. This prevents the unit from being 
activated each time a telephone call is received.
If You are Installing the Fax Machine to Work with a PBX:
1It is not guaranteed that the unit will operate correctly under all circumstances 
with a PBX. Any cases of difficulty should be reported first to the company that 
handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is 
recommended that the Receive Mode be set to MANUAL. All incoming calls 
should initially be regarded as telephone calls.
3The fax machine may be used with either pulse or tone dialing telephone 
service.
As with all fax units, this machine must be connected to a two wire system. If 
your line has more than two wires, proper connection of the fax machine cannot 
be made.
Triplex Adapter
Two Line Phone
External Two Line TAD Fax Machine