Brother Ppf 1800c Fax Machine Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   8 - 3
Setting Up Groups for Broadcasting
Groups, which can be stored on a One Touch key or a Speed Dial location, allow 
you to send the same fax message to many fax numbers by pressing only a One 
Touch key and Black Fax Start or Search/Speed Dial, #, the two-digit 
location and Black Fax Start. First, you’ll need to store each fax number as a 
One Touch or Speed Dial number. Then, you can combine them into a Group.  
Each Group uses up a One Touch key or a Speed Dial location. Finally, you can 
have up to six small Groups, or you can assign up to 111 numbers to one large 
Group.
(See 
Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial Numbers, 
page 8-2.)
1Press Menu/Set, 2, 3, 3. 
2Decide where you wish to store the 
Group
—AND—
Press a One Touch Key
—OR—
Press Search/Speed Dial and enter the two-digit location, and then press 
Menu/Set.
(For example, press One Touch key 2 for Group 1.)
3Use the dial pad to enter the Group 
number, and then press Menu/Set. 
(For example, press 1 for Group 1.)
4To include One Touch or Speed Dial 
numbers in the Group, enter them as if 
you were dialing.
For example, for One Touch key 5, and 
then press One Touch key 5. For Speed 
Dial location 09, press Search/Speed 
Dial, then press 0, 9 on the dial pad. The 
LCD shows  05, #09.
5Press Menu/Set to accept the numbers for this Group.
6Use the dial pad and the chart on 
page 5-3 to enter a name for the Group, 
and then press Menu/Set.
(For example, NEW CLIENTS).
7Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers. (See Chapter 11, 
Printing Reports.)
3.SETUP GROUPS
PRESS SPEED DIAL
OR ONE-TOUCH KEY
SETUP GROUP:G0
G01:
ENTER & SET KEY
G01:*O5#O9
NAME: 
						

							8 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Dialing Options
You can use your fax machine to make telephone calls by dialing manually or 
by using Search, One Touch or Speed Dial memory. When you dial an auto dial 
number, the LCD shows the name you’ve stored, or, if you haven’t  stored a 
name, the fax number you’ve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1Pick up the handset—OR— press Hook/Hold.
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook/Hold to dial the call, pick up the handset when the other 
party answers. (The speaker works only one way; the other party won’t be able 
to hear you unless you pick up the handset.)
4To hang up, replace the handset.
Search
You can search for names you have stored in One Touch and Speed Dial 
memories. (See 
Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial 
Numbers
, page 8-2.)
1Press Search/Speed Dial.
2To search for numbers alphabetically by name, enter the first letter of the name, and 
then press 
 or  .
—OR—
To search for numbers numerically by One Touch and Speed-Dial numbers, 
press .
3When the LCD shows the name you want to call, press Black Fax Start.
4If you pressed Hook/Hold to dial the call, pick up the handset when the other 
party answers. (The speaker works only one way; the other party won’t be able 
to hear you unless you pick up the handset.)
5When the call is over, hang up.
or 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   8 - 5
One Touch Dialing 
1Pick up the handset—OR—Press Hook/Hold.
2When you hear a dial tone, press the One Touch key of the location you want to 
call. (See 
Storing One Touch Dial Numbers, page 8-1.)
3If you pressed Hook/Hold to dial the call, pick up the handset when the other 
party answers. (The speaker works only one way; the other party won’t be able 
to hear you unless you pickup the handset.)
4To hang up, replace the handset. 
Speed Dialing
1Pick up the handset—OR—Press Hook/Hold.
(See 
Storing Speed Dial Numbers, page 8-2.)
2When you hear a dial tone, press Search/Speed Dial, and then press # then 
the two-digit Speed Dial number.
3If you pressed Hook/Hold to dial the call, pick up the handset when the other 
party answers. (The speaker works only one way; the other party won’t be able 
to hear you unless you pickup the handset.)
4To hang up, replace the handset. 
NoteTo dial One Touch numbers 6 to 12, hold down Shift as you press the One 
Touch key.
If you try to use a One Touch location with no number stored in it, you’ll hear 
a warning sound, and screen will display NOT REGISTERED. The display 
will return to normal after 2 seconds.
NoteIf you are sending a fax, press Black Fax Start after pressing the One Touch 
key.  If you picked up the handset, press Black Fax Start when the receiving 
fax machine answers with fax tones.
If you are sending a fax, press Black Fax Start after pressing the Speed Dial 
number.  If you picked up the handset, press Black Fax Start when the 
receiving fax machine answers with fax tones. 
						

							8 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers 
when you make a call.  Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance 
carriers as One Touch and Speed Dial numbers. You can store these long dialing 
sequences by dividing them and setting them up separately in any combination.  
You can even include manual dialing using the dial pad.  The combined number 
will be dialed in the order you entered it, as soon as you press Black Fax Start.  
(See 
Storing One Touch Dial Numbers, page 8-1.)
You store “555” on One Touch key 3 and “7000” on One Touch key 4.  If you 
press One Touch 3, 4 and Black Fax Start you can dial “555-7000”.  To 
temporarily change a number, you can substitute part of the number with manual 
dialing using the dial pad.  For example, to change the number to 555-7001 you 
could press One Touch 3 and then press 7, 0, 0, 1 using the dialing pad.
Broadcasting (Not Available for Color Faxes)
Broadcasting is automatically sending the same fax message to multiple fax 
numbers. Using the Menu/Set key, you can include Groups, One Touch 
locations, Speed Dial locations plus up to 50 manually dialed numbers. If you 
did not use up any locations for Groups, access codes or credit card numbers, 
you can broadcast faxes automatically to up to 162 different locations from 
the fax machine. However, available memory will vary with all types of jobs in 
memory and numbers of locations used for broadcasting. If you broadcast to 
more than the maximum locations available, you will not be able to set up 
transmissions using dual access and the timer.
The easiest way to broadcast is to press Group keys. You can include One 
Touch, Speed Dial, and manually dialed numbers in the same broadcast. (See 
Setting Up Groups for Broadcasting, page 8-3.)
You must press Menu/Set between each of these locations. 
Use the Search/Speed Dial to help you choose the numbers easily.
After the broadcast is finished, a Broadcast Report will be printed automatically 
to let you know the results.
To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want 
to cancel the location that is being sent.
Enter the long dialing sequence numbers as you normally would, but keep in 
mind that each key counts as one location, so the number of locations you can 
call becomes limited.
If the line is busy or for other reasons a connection could not be made while 
broadcasting, the fax machine will redial the number automatically.
NoteIf you must wait for another dial tone at any point in the dialing sequence, store 
a pause at that point in the number by pressing Redial/Pause. Each key press 
adds a 3.5 second delay. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   8 - 7
If the memory is full, press Stop/Exit to abort the job or if more than one page has 
been scanned, press 
Black Fax Start to send the portion that is in the memory.
1Place the original face down in the ADF.
2Enter a number using One Touch, Speed Dial, a Group number, Search or the 
dial pad.
Example: Group number
3Press Menu/Set. You will be prompted to press the next number.
4Enter the next number.
Example: Speed Dial
5Press Menu/Set.
6Enter the fax number.
Example: Manual dialing using the dial pad.
7Press Black Fax Start.
Your fax machine will read the original into memory and then start sending 
faxes to the numbers you entered.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are 
dialing overseas, you can press Redial/Pause as many times as needed to 
increase the length of the pause. 
Hold
1Press Hook/Hold to place a call on Hold.
2You can replace the handset without disconnecting the call.
3Pick up the fax machine handset. (Picking up an extension handset will not 
release the call from Hold.)
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax machine will 
redial automatically up to three times at 5 minute intervals. 
						

							8 - 8   AUTO DIAL NUMBERS AND DIALING OPTIONS
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for example, for 
telephone banking), follow the directions below. If you have touch tone service, 
you do not need this feature to send tone signals.
1Lift the handset.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the fax machine returns to pulse dialing service. 
						

							TELEPHONE SERVICES   9 - 1
99Telephone Services
Custom Features
Your fax machine supports the Distinctive Ring and Caller ID telephone 
services offered by some telephone companies.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company 
service that is given many names, depending on the telephone company you are 
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Ident-a-Call or Ident-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one 
number on the same phone line. If you need more than one phone number, it 
is an inexpensive alternative to paying for an additional line. Each phone 
number has its own distinctive ring pattern, so you will know which phone 
number is ringing. This is one way you can have a separate phone number for 
your fax machine.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your 
fax machine to take full advantage of the telephone company’s Distinctive Ring 
service. You can dedicate the new phone number on your line to receiving only 
faxes.
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an 
answering service, or an alarm system or other custom feature on your telephone line, 
it may create a problem in the operation of your fax machine. 
(See Custom Features on a Single Line, page 15-8.)
If you have Voice Mail on your phone line, please read the following carefully.
NotePlease consult your telephone company for availability and rates.
NoteYou must purchase your telephone company’s Distinctive Ring service before 
you program the fax machine to work with it. 
						

							9 - 2   TELEPHONE SERVICES
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new fax 
machine, there is a strong possibility that Voice Mail and the fax machine will 
conflict with each other while receiving incoming calls. However, this 
Distinctive Ring feature allows the use of more than one number on your 
line, so both Voice Mail and the fax machine can coexist peacefully. If each 
one has a separate phone number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company, 
you will need to follow the directions below to “register” the new Distinctive 
Ring pattern they provided, so your fax machine can recognize its incoming 
calls.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the fax machine. Some 
ring patterns cannot be registered. Please refer to some popular ring pattern 
examples that will be provided from the phone company in the USA and Canada 
that are shown in the Brother compatibility table below.
The fax machine will answer only calls to its registered number.
The first two rings are silent on the fax machine. This is because the fax must 
«listen» to the ring pattern (compare it to the pattern that was “registered”).
If you program the fax machine correctly, it will recognize the registered ring 
pattern of the “fax number” within two ring patterns and then automatically 
answer with a fax tone. When the “voice number” is called, the fax machine will 
not interrupt the call.
NoteYou can change or cancel the Distinctive Ring pattern at any time. You can 
switch it off temporarily and later turn it back on. When you get a new fax 
number, make sure you reset this feature.
NoteIf the ring pattern the phone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the phone 
company.
Ring
Pattern
1
2
3
4Rings
long - long
short - long - short
short - short - long
very long (normal pattern) 
						

							TELEPHONE SERVICES   9 - 3
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to 
keep one of your phone numbers dedicated only to fax calls, you must leave the 
fax machine in MANUAL mode at all times while using the Distinctive Ring 
Feature. Here’s why: 
MANUAL mode will never pick up a call by itself, since it 
is «Neutral». When the fax machine is in this «neutral» mode, the Distinctive 
Ring Feature can be activated. The Distinctive Ring feature is actually an 
answering mode. So, do not activate 
FAX ONLY mode or FAX/TEL mode 
while using Distinctive Ring; otherwise, the fax machine will answer calls for all 
the numbers.
Registering the Distinctive Ring Pattern
1Set the fax machine to MANUAL mode.
2Press Menu/Set, 2, 0, 1.
3Press  to select DISTINCTIVE:SET?, and then press Menu/Set.
4Press  to select the prestored ring pattern you want to assign, and then press 
Menu/Set. (You will hear each pattern as you scroll through the four patterns.) 
Be sure to choose the pattern assigned by the telephone company.
5Press Stop/Exit.
Caller ID
After a few rings, the LCD shows the telephone number of your caller (or name, 
if available). Once you pick up the handset, the Caller ID information disappears 
from the LCD, but the call information remains stored in the Caller ID memory. 
You will see the first 16 characters of the number (or name).
OUT OF AREA display means call originates outside your Caller ID service 
area.
PRIVATE CALL display means the caller has intentionally blocked 
transmission of information.
CALL PICKUP display remains on the LCD when no Caller ID information 
was transmitted. 
If both the name and number are received, the LCD shows only the name.  You 
can print a list of Caller ID information received by your fax machine. (See 
Printing Caller ID List, page 9-4.)
The Caller ID feature lets you use the Caller ID subscriber service offered by 
many local telephone companies. This service provides you, by means of the 
LCD, the name or telephone number of your caller as the line rings. 
1.DISTINCTIVE
or
or 
						

							9 - 4   TELEPHONE SERVICES
Caller ID service varies with different carriers.  Call your local telephone 
company to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first 
call comes in, information about the first call is erased.  You can scroll through 
Caller ID information to review those calls made to your fax machine.
1Press Menu/Set, 2, 0, 2.
2Press  to select DISPLAY #?, and then press Menu/Set.
If the name was not received, it will not be displayed.
3Press  to scroll through the Caller ID memory to select the Caller ID you 
want to view, and then press Menu/Set. The LCD shows the caller’s name and 
number and the date and time of the call.
4Press  to return to the Caller ID listing—OR—Press Stop/Exit.
Printing Caller ID List
1Press Menu/Set, 2, 0, 2.
2Press  to select PRINT REPORT ?, 
and then press Menu/Set.
3Press Black Fax Start.
2.CALLER ID
or
or
or
2.CALLER ID
or