Brother Ppf 1800c Fax Machine Owners Manual

							ON-SCREEN PROGRAMMING   4 - 7
To access the menu, press   Menu/Set.
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
2. FAX
(Continued)6. REMAINING 
JOBS
——Check which 
jobs are in 
memory or 
cancel a Delayed 
Fax or Polling 
job.6-7, 7-6
0. TEL 
SERVICE
1. DISTINCTIVEON
OFF
SETUses the phone 
company 
Distinctive Ring 
subscriber service 
to register the ring 
pattern with the 
fax machine.
9-3
2. CALLER 
IDDISPLAY #
PRINT REPORT
View or print a list 
of the last 30 
Caller IDs stored 
in memory.9-4
3. COPY 1. QUALITY
—NORMAL
FAST
BESTSelect copy 
quality.
12-8
2. COLOR 
ADJUST1. RED
R: -  +
R: -  +
R: -  +
R: -  +
R: -  +
Adjust the 
amount of Red in 
copies.12-8
2. GREEN
G: -  +
G: -  +
G: -  +
G: -  +
G: -  +
Adjust the 
amount of Green 
in copies.12-8
3. BLUE
B: -  +
B: -  +
B: -  +
B: -  +
B: -  +
Adjust the 
amount of Blue 
in copies.12-8
3. CONTRAST
—
-  +
-  +
-  +
-  +
-  +
Adjust the 
contrast.
12-8
4. TEST 
PRINT
———You can print a 
test sample page 
to check print 
quality and 
adjust the 
Vertical 
Alignment.15-9
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							4 - 8   ON-SCREEN PROGRAMMING
Key Operations Table
You can use the temporary keys on the control panel to conveniently choose 
temporary copy and fax settings. The Key Operations Table below shows the 
options they provide.
Press the temporary key repeatedly until you see the option you want; some keys 
require pressing Menu/Set to select it. For the Options key, press     to 
scroll through the next level of options, and then select the one you want by 
pressing Menu/Set again.
KeysOptionsDescriptionsPage
OptionsOPT:#OF 
COPIES 01NO.OF COPIES:01Enter the number of copies.
12-3
OPT:PAPER 
TYPEPLAIN/INK JET/
GLOSSY(4-COLOR or 
3-COLOR)/
TRANSPARENCYIdentify the type of paper in the 
multi-purpose sheet feeder.
12-3
OPT:PAPER 
SIZELETTER/LEGAL/A4/
POST CARD: 4”X6”Specify the size of paper.
12-4
OPT:QUALITY
NORMAL/BEST/FASTSelect the Quality. 12-4
OPT:BRIGHTNESS -  +Select the degree of Brightness. 12-4
OPT:ELG/RDC 50%,  78% LGL>LTR,  
94% A4>LTR, 100%, 
104% EXE>LTR, 150%, 
200%, ZOOMSelect one a fixed reduction or 
enlargement ratio, or enter a 
percentage between 25% and 
400%.12-5
OPT:SPECIAL 2 IN 1
OFF(1 IN 1)You can change the layout of copies 
on the print media.12-6
Ink1.CLEANING BLACK/CYAN
YELLOW/MAGENTA
ALLThese two colors are cleaned 
together.
These two colors are cleaned 
together.
All four colors are cleaned.15-9
2.
REPLACE INK——15-16
Color Copy—Make a color copy. 12-1
Black Copy—Make a black & white copy. 12-1
Reports
(Shift + Ink)1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGSPress Shift and Ink together to 
access the Reports menu.
11-2
or 
						

							ON-SCREEN PROGRAMMING   4 - 9
KeysOptionsDescriptionsPage
Receive 
ModeFAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUALSelect the machine’s Receive 
Mode.
6-1
Fax 
ResolutionSTANDARD
FINE
S.FINE
PHOTOBlack & white / color
Black & white / color
Black & white only
Black & white only7-3
Color Fax 
Start—Send the fax in color (if receiving 
machine has this feature).7-4
Black Fax 
Start—Send the fax in black & white.
7-3
Shift + Hook
(Secure Feed)—After loading paper in the cassette, 
press Shift and Hook together to 
turn ON; repeat to turn OFF.15-4
NoteThe factory setting (option) is shown in bold. 
						

							5 - 1   INITIAL SETUP
55Initial Setup
Getting Started
Setting Paper Type
You can choose the Paper Type you use.
1Press Menu/Set, 1, 1.
2Press  to select PLAIN, INK JET,  
GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set.
3If you selected GLOSSY, press   to select GLOSSY:4-COLOR or 
GLOSSY:3-COLOR, and then press Menu/Set.
4Press Stop/Exit.
Setting Paper Size
You can use three sizes of paper for printing your faxes and copies — letter, 
legal and A4. When you change the kind of paper you have loaded in the fax 
machine, you will need to change the setting for Paper Size so your fax machine 
can fit the incoming fax on the page.
1Press Menu/Set, 1, 2. 
2Press  to select LETTER, LEGAL 
or A4, and then press Menu/Set.
3Press Stop/Exit.
NoteThe print quality of black ink varies depending on the kind of glossy paper you 
are using. Black ink is used when you select GLOSSY:4-COLOR. If the 
glossy paper you are using repels the black ink, select GLOSSY:3-COLOR, 
which simulates black ink by combining the three ink colors.
NoteThe fax machine ejects paper with printed surfaces face up onto the paper tray 
in the front of the fax machine. When you use transparencies, remove each 
sheet immediately, to prevent a paper jam or curled.
1.PAPER TYPE
or
or
2.PAPER SIZE
or 
						

							INITIAL SETUP   5 - 2
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other 
settings remain unaffected.
1Press Menu/Set, 1, 3.
2Enter the last two digits of the year, 
and then press Menu/Set. 
3Enter two digits for the month (for 
example, enter 09 for September, or 10 
for October), and then press Menu/Set.
4Enter two digits for the day (for example, 
06), and then press Menu/Set.
5Enter the time in 24-hour format (for 
example, enter 15:25 for 3:25 P.M.), 
and then press Menu/Set.
6Press Stop/Exit. 
The LCD now displays the date and time you set whenever the fax machine is 
in Standby mode.
Setting Station ID
You can store your name, fax number and telephone number in this setting. The 
name and fax number will be printed on the fax cover pages and all fax pages 
that you send.
1Press Menu/Set, 1, 4.
2Enter your fax number (up to 20 digits), 
and then press Menu/Set.
You must enter a fax number to proceed.
3Enter your telephone number (up to 20 
digits) and press Menu/Set. If your 
telephone number and fax number are the 
same, enter the same number again.
4Use the dial pad to enter your name (up to 
20 characters), and then press 
Menu/Set. (See 
Entering Text, page 5-3.)
5Press Stop/Exit. 
The LCD returns to the date and time. 
The telephone number you enter is used only for Cover Page features. 
(See 
Composing Electronic Cover Page, page 7-7.)
If your Station ID has already been programmed, the LCD prompts 1 to make 
a change, or 2 to exit without changing.
3.DATE/TIME
YEAR:XX
MONTH:XX
DAY:XX
TIME:XX:XX
4.STATION ID
FAX:
TEL:
NAME: 
						

							5 - 3   INITIAL SETUP
Entering Text
When you are setting certain functions, such as the Station ID, you may need to 
type text into the fax machine. Most number keys have three or four letters 
printed above them. The keys for 0, #, and   do not have printed letters because 
they are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character 
you want.
Inserting Spaces
To enter a space, press   once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press  to move the 
cursor after the last correct letter. Then press Stop/Exit; all letters above and to 
the right of the cursor will be deleted. Re-enter the correct characters. You can 
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous 
character, press
  to move the cursor to the right.
Special Characters and Symbols 
Press , # or 0, and then press  or  to move the cursor under the special 
character or symbol you want. Then press 
Menu/Set to select it.  
Press Keyone timetwo timesthree timesfour times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MN O 6
7PQRS
8TUV 8
9WX Y Z
Press for (space) ! “ # $ % & ’ ( ) * + , - . / 
Press #for : ; < = > ? @ [ ] ^ _
Press 0 forÉ À È Ê Î Ç Ë Ö 0 
						

							INITIAL SETUP   5 - 4
Setting the Ring Volume
1Press Menu/Set, 1, 5, 1.
2Press  select (OFF, LOW or HIGH), and then press Menu/Set.
3Press Stop/Exit. 
—OR—
You can adjust the ring volume when your fax machine is idle. You can turn the 
ring OFF or you can select a ring volume level. 
Press   to adjust the volume level. With each key press, the fax machine rings 
so you can hear the active setting as the LCD shows it. Each key press changes 
the volume. The new setting will remain until you change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. 
When the beeper is set to LOW or HIGH, the fax machine beeps every time 
you press a key or make an error and when fax sending or receiving is finished.
1Press Menu/Set, 1, 5, 2.
2Press  to select your option.
3When the LCD shows the option you want, press Menu/Set.
Press Stop/Exit.
If you do not enter a fax number, no additional information can be entered.
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful 
for any person to use a computer or electronic device to send any 
message via a telephone fax machine unless such messages clearly 
contain, in a margin at the top or bottom of each transmitted page, 
or on the first page of the transmission, the date and time it is sent 
and an identification of the business or other entity or other 
individual sending the message and the telephone number of the 
sending machines or such business, other entity or individual. 
In order to program this information into your fax machine, 
complete the steps described on page 5-2.
1.RING
or
or
2.BEEPER
or 
						

							5 - 5   INITIAL SETUP
Setting the Speaker Volume
1Press Menu/Set, 1, 5, 3.
2Press  to select LOW, MED, HIGH or OFF, and then press Menu/Set.
3Press Stop/Exit. 
—OR—
If you are using Hook/Hold, you can adjust the speaker volume while dialing. 
You can turn the speaker off or you can select a speaker volume level. The 
default setting is the lowest volume.
Press
  to adjust the volume level. With each key press, the volume changes  
as the LCD shows the active setting. The new setting will remain until you 
change it again.
Setting the Handset Volume
1Press Menu/Set, 1, 5, 4.
2Press   to select HIGH (or LOW), and then press Menu/Set.
3Press Stop/Exit.
—OR—
You can adjust the handset volume any time you are talking on the telephone. 
There are two handset volume levels, LOW and HIGH. The default setting is 
LOW.
Press   to adjust the volume level. The LCD shows the setting you are 
choosing. The new setting will remain until you change it again.
3.SPEAKER
or
or
4.HANDSET
or
or 
						

							INITIAL SETUP   5 - 6
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the 
handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. 
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. 
During a conversation, users can press Volume   on the control panel to 
adjust the volume to LOW or HIGH. When the handset is replaced, the handset 
volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press Volume
  on the control panel to adjust the 
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the 
handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT 
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are 
hearing-impaired. During a conversation, users can press Volume
  on the 
control panel to adjust the volume to 
LOW, HIGH or AMPLIFY. When the 
handset is replaced, the handset volume returns to the default setting of 
AMPLIFY.
WARNING
It is important that you do NOT choose PERMANENT unless ALL the 
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may 
damage the hearing of some users.
Setting Volume Amplify
Please carefully read Choosing the Handset Volume on page 5-6 before you do 
the following steps:
1Press Menu/Set, 1, 5, 5.
When you press Volume  on the control panel to adjust the volume, the 
LCD shows the setting you are choosing. Each key press changes the volume 
to the next setting.
or
or
or
or
5.VOLUME AMPLIFY 
						

							5 - 7   INITIAL SETUP
2If none of the users are hearing-impaired,
 press
  to select VOL AMPLIFY:OFF?, and then press Menu/Set and go 
to Step 4—OR—
If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?, 
and then press Menu/Set.
3If all the users are hearing-impaired,  
press
  to select PERMANENT?,  
and then press Menu/Set—OR—
If only some of the users are hearing-impaired, select TEMPORARY?, and 
then press Menu/Set.
4Press Stop/Exit.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time. It 
will reset itself forward one hour in the Spring and backward one hour in the 
Fall.
1Press Menu/Set, 1, 6.
2Press  to select ON (or OFF), and then press Menu/Set.
3Press Stop/Exit.
Setting Tone/Pulse Dialing Mode
Your fax machine comes set to accommodate tone dialing service
(multi-frequency). If you have pulse dialing service (rotary), you need to change 
the dialing mode.
1Press Menu/Set, 1, 7.
2Press   to select PULSE (or TONE), and then press Menu/Set.
3Press Stop/Exit.
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP 
RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT, 
COPY, plus the COVERPG SETUP and COVERPAGE MSG settings (from 
SETUP SEND) are stored permanently. You may have to reset the date and 
time.
VOL AMPLIFY:ON?
or
PERMANENT?
TEMPORARY?or
6.AUTO DAYLIGHT
or
7.TONE/PULSE
or