Brother Ppf 1800c Fax Machine Owners Manual

							SETUP RECEIVE   6 - 1
66Setup Receive
Basic Receiving Operations
Choosing the Receive Mode
There are three different receive modes for your fax machine. You may choose 
the mode that best suits your needs by pressing Receive Mode repeatedly until 
the LCD shows the setting you want to use.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have 
extension phones on the line, keep the Ring Delay set to 4 rings.
LCDHow it worksWhen to use it
FAX ONLY
(automatic receive)The fax machine 
automatically answers 
every call as a fax.For dedicated fax lines. 
You cannot receive a voice 
call but you can call out.
FAX/TEL*
(fax/telephone)The fax machine controls 
the line and automatically 
answers every call.
If the call is a fax it will 
receive the fax. If the call is 
not a fax it will ring 
(double-ring) for you to 
pick up the call.You cannot have an 
answering machine on the 
same line, even if it is on a 
separate wall jack on the 
same line.
You cannot use the 
telephone company’s Voice 
Mail in this mode.
TAD:ANSWER 
MACH.
(external telephone 
answering device)The external TAD 
automatically answers 
every call. Voice messages 
are stored on the external 
TAD. Fax messages are 
printed.Use this mode if you have 
an external answering 
machine on your phone 
line.
MANUAL
(manual receive)You control the phone line 
and must answer every call 
yourself.Use this mode when you 
are using a computer 
modem on the same line or 
if you receive very few fax 
messages.
You can also use this mode 
with Distinctive Ring. 
						

							6 - 2   SETUP RECEIVE
To Select or Change Your Receive Mode
1Press Receive Mode. The LCD shows your current selection. 
2Continue to press Receive Mode until your new selection appears. After two 
seconds the LCD returns to the date and time display, along with your new 
Receive Mode setting.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings 
before it answers.  If you have extension phones on the same line as the fax 
machine, or subscribe to the telephone company’s Distinctive Ring service, 
keep the Ring Delay default setting of 4. (See 
Easy Receive, page 6-3 and 
Operation from Extension Telephones, page 6-5.)
1Press Menu/Set, 2, 1, 1.
2Press  to select how many times the line rings before the fax machine 
answers 
(00–04), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
3Press Stop/Exit.
If you are changing the Receive Mode while in another operation, the LCD 
returns to that operation.
FAX ONLY
MANUAL
FAX/TEL
TAD:ANSWER MACH.
Current Receive Mode
09/06 15:25  FAX
1.RING DELAY
or 
						

							SETUP RECEIVE   6 - 3
Setting the F/T Ring Time (For FAX/TEL Mode Only)
If you set the receive mode to FAX/TEL, you’ll need to determine how long the 
fax machine will send you its special double-ring when you have a voice call.  
This ringing happens after the initial ringing from the phone company.  Only the 
fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same 
line ring the special double-ring. However, you can answer the call on any 
extension phone (in a separate wall jack) on the same line as the fax machine. 
(See Operation from Extension Telephone, page 6-5.)
1Press Menu/Set, 2, 1, 2.
2Press  to select how long the fax machine will ring to alert you that you have 
a voice call, and then press Menu/Set.
3Press Stop/Exit.
Now, when a call comes in and the fax machine is set to FAX/TEL mode, all 
phones on this line will ring the number of times you selected in Ring Delay. 
You can let the fax machine answer and detect if it’s a fax or voice call. If it’s a 
fax call, the fax machine prints the fax. If it’s a voice call, the fax machine 
signals you with a double-ring for the length of time you selected in F/T Ring 
Time.
Easy Receive
When you use this feature, you don’t have to press Black Fax Start when you 
answer a fax call and hear calling beeps. Just hold the handset and wait a few 
seconds. When you see RECEIVING on the LCD or when you hear “chirps” 
through the handset of an extension phone connected to another wall jack, just 
replace the handset. Your fax machine does the rest. Selecting ON allows the 
fax machine to receive fax calls automatically, even if you lift the handset of an 
extension or external phone. Selecting SEMI lets the fax machine receive the 
call only if you’ve answered it at the fax machine. Selecting OFF means you’ll 
have to activate the fax machine yourself, by pressing Black Fax Start or by 
pressing  5 1 if you are not at your fax machine. 
(See 
Operation from Extension Telephones, page 6-5 and For FAX/TEL Mode Only, 
page 6-5.)
Even if the caller hangs up during the double-ringing, the fax machine 
continues for the set time.
NoteIf you’ve set the feature to ON, but your fax machine doesn’t automatically 
connect a fax call when you lift an external or extension phone handset, press 
the Fax Receive code   5 1.  At the fax machine, lift the handset and then press 
Black Fax Start.
NoteIf you send faxes from a computer on the same phone line and the fax machine 
intercepts them, set Easy Receive to OFF.
2.F/T RING TIME
RING TIME:20 SEC
or 
						

							6 - 4   SETUP RECEIVE
1Press Menu/Set, 2, 1, 3.
2Use   to select ON, SEMI, or OFF,
and then press Menu/Set.
3Press Stop/Exit.
Printing a Reduced Incoming Fax (Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage, 
regardless of the size of the paper in your fax machine. ON lets your fax 
machine choose the level of reduction for you.
1Press Menu/Set, 2, 1, 5. 
2Use  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
NoteIf incoming faxes show that information in the left and right margins has been 
cut off, make sure this Auto Reduction feature is turned on.
FOR YOUR INFORMATION
If one or more ink cartridges are empty, the fax machine will stop printing to 
protect the print heads; black & white faxes will be received into memory. The 
FAX-1800C’s “handshake” will request that color faxes be sent as black & 
white. If the sending machine has the feature to send color faxes in black & 
white, they can be received into memory also.
Replace the empty ink cartridges to print the faxes from memory.
If the fax machine runs out of paper, it stops printing and receives faxes into 
memory. Add paper, and then press Black Fax Start to print the faxes.
3.EASY RECEIVE
or
5.AUTO REDUCTION
or 
						

							SETUP RECEIVE   6 - 5
Advanced Receiving Operations
Operation from Extension Telephones
If you answer a fax call on an extension phone or on an external phone in the 
EXT. jack, you can make your fax machine take over by using the Fax Receive 
Code. When you press the Fax Receive Code   5 1, the fax machine starts to 
receive a fax. (See 
Easy Receive, page 6-3.)
If the fax machine answers a voice call and double-rings for you to take over, 
use the Telephone Answer Code # 5 1 to take the call at an extension phone. 
(See Setting F/T Ring Time, page 6-3.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At 
the fax machine phone press Black Fax Start, and then hang up. At an 
extension phone, press   5 1, wait for fax receiving tones (chirps), and then 
hang up.  At an external phone, press   5 1 and wait for the phone to be 
disconnected before you hang up (the LCD shows RECEIVING). (Your caller 
will have to press Black Fax Start to send the fax.) 
For FAX/TEL Mode Only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time 
(double-ringing) to alert you to a voice call. If you’re at the fax machine, you 
can lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T 
Ring Time, and then press # 5 1 between the double-rings. If no one is on the 
line or if someone wants to send you a fax, send the call back to the fax machine 
by pressing   5 1.
Using a Cordless External Handset
If your cordless telephone is connected to the EXT. jack of the fax machine and 
you typically carry the cordless handset elsewhere, it is easier to answer calls 
during the Ring Delay. If you let the fax machine answer first, you will have to 
answer using the cordless and then go to the fax machine so you can press 
Hook/Hold to transfer the call to the cordless handset.
Changing the Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax 
Receive Code is   5 1. The preset Telephone Answer Code is # 5 1. 
NoteIf you are always disconnected when accessing your external TAD remotely, 
try changing the Fax Receive Code from   5 1 to # # # and the Telephone 
Answer Code from # 5 1 to 9 9 9. 
						

							6 - 6   SETUP RECEIVE
1Press Menu/Set, 2, 1, 4.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3If you want to, enter a new Fax Receive 
Code, and then press Menu/Set.
4If you want to, enter a new Telephone 
Answer Code, and then press Menu/Set.
5Press Stop/Exit.
Printing a Fax in Memory
If you set Fax Storage to ON for remote retrieval, you can still print a fax from 
the memory when you are at your fax machine. (See 
Setting Fax Storage, page 
10-2.)
1Press Menu/Set, 2, 5, 4.
2Press Black Fax Start.
3After printing is finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another fax machine.  You can 
use your fax machine to “poll” other machines, or you can have someone poll 
your fax machine. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your fax machine to receive a fax, they pay for 
the call; if you poll someone’s fax machine to receive a fax, you pay for the call.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1Press Menu/Set, 2, 1, 6. 
2Press  to select POLLING RX: ON, 
and then press Menu/Set.
3Enter the fax number you are polling.
4Press Black Fax Start. 
The LCD shows DIALING.
Some fax machines do not respond to the Polling feature.
REMOTE ACT.:ON?
4.REMOTE CODEor
FAX RECEIVE:*51
TEL ANSWER:#51
4.PRINT FAX
6.POLLING RX
or 
						

							SETUP RECEIVE   6 - 7
Setting Up Sequential Polling Receive
Your fax machine can request documents from several fax units in a single 
operation. Afterward, a Sequential Polling Report will be printed.
1Press Menu/Set, 2, 1, 6.
2Press  to select POLLING RX: ON, 
and then press Menu/Set.
3Specify the destination fax machines you wish to poll using One Touch, Speed 
Dial, a Group or the dial pad. You must press Menu/Set between each location.
4Press Black Fax Start. 
Your fax machine will poll each number or group number in turn for a 
document. 
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling 
Transmit. (See 
Checking Job Status, page 7-5.)
1Press Menu/Set, 2, 6. Any waiting jobs 
appear on the LCD. If no job is waiting, 
the LCD shows NO JOB WAITING.
2If you have more than two jobs waiting, press  to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
6.POLLING RX
or
6.REMAINING JOBS
or 
						

							7 - 1   SETUP SEND
77Setup Send
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and 
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long. 
Make sure you place originals face down, top edge first.
Adjust the paper guides to fit the width of your document.
The automatic document feeder (ADF) can hold up to 20 pages, feeding each 
one individually through the fax machine. Use standard (20 lb/75g/m
2) paper 
when using the ADF.
Fan the paper, and then stagger the pages in the ADF as shown:
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, 
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or 
fabric.
Make sure documents written with ink are completely dry.
Originals are Face 
Down in the ADF
Paper Guides
Approx. 1/2 inch 
						

							SETUP SEND   7 - 2
Sending Faxes with Multiple Settings
When you send a fax you can choose any 
combination of these settings: set the 
contrast or resolution; send using 
overseas mode, delayed fax, polling 
transmission or real time transmission. 
After each menu selection is accepted, the LCD will ask if you want to enter 
other settings:
Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu
—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast. 
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark 
document.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 1. 
3Press   to select AUTO, S.LIGHT or 
S.DARK, and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 5. 
5Enter a fax number.
6Press Black Fax Start to send a fax.
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1.CONTRAST
or 
						

							7 - 3   SETUP SEND
Fax Resolution
When you have a document in the ADF, you can use the FAX Resolution key 
to temporarily change the setting. Press FAX Resolution repeatedly until the 
LCD shows the setting you want.
 —OR—
You can change the default setting.
1Press Menu/Set, 2, 2, 2.
2Press   to select the resolution you 
want, and then press Menu/Set.
3Press Stop/Exit.
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution. 
S. FINE—Good for small print or artwork; transmits slower than Fine 
resolution (black and white only).
PHOTO—Use when original has varying shades of gray; this is the slowest 
transmission time (black and white only).
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones 
while sending a fax. 
1Place the original face down in the ADF.
2Pick up the handset and listen for a dial tone—OR—press Hook/Hold and 
listen for a dial tone.
3Enter the fax number you want to call. You can enter the digits using the dial pad, 
or you can enter a One Touch or Speed Dial number or you can call using Search. 
(See 
One Touch Dialing, page 8-5.)
4When you hear the fax tone, press Black Fax Start.
5Replace the handset.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the 
handset, or press Hook/Hold to listen for a dial tone.
1Place the original face down in the ADF.
2Enter the fax number using the dial pad, One Touch, Speed Dial or Search. 
(See 
Speed Dialing, page 8-5.)
3Press Black Fax Start.
2.FAX RESOLUTION
or