Brother Ppf 1800c Fax Machine Owners Manual

							SETUP SEND   7 - 4
Color Fax Transmission
Your fax machine allows you to transmit a color fax.
1Place the original face down in the ADF.
2Enter the fax number using the dial pad, Speed Dial or Search.
3Press Color Fax Start.
Manual and Automatic Fax Redial
If  you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax machine will 
automatically redial (up to three times at 5 minute intervals).
Dual Access (Not Available for Color Faxes)
You can scan up to 50 documents into the fax memory, even while the machine 
is receiving or sending another fax (from memory). You can set temporary 
settings for each fax you’re scanning, except Polling.
If you try to scan and store a 51st fax, the fax machine will send it immediately, 
without storing it in memory.
1Place the original face down in the ADF.
2Enter the fax number.
3Press Black Fax Start.  The fax machine scans the original and the LCD shows 
the job number (#XXX) of the fax and how much memory is available. Then the 
fax machine starts dialing.  You can immediately repeat Steps 1 to 3 for the next 
fax. 
When you are sending a color fax, the fax machine starts sending the fax 
without scanning the original into memory.
NoteIf you get a OUT OF MEMORY message while scanning the first page of a 
fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY 
message while scanning a subsequent page, you can press Black Fax Start to 
transmit the pages scanned so far, or press Stop/Exit to cancel the operation.
NoteYour machine normally operates in Dual Access mode. However, to send a 
color fax, you must override Dual Access and use Real Time Transmission.
The number of pages you can scan into memory varies with the data they 
contain. 
						

							7 - 5   SETUP SEND
Real Time Transmission
When you are sending a fax, the fax machine will scan originals into memory 
before sending. Then, as soon as the phone line is free, the fax machine will start 
dialing and sending the fax. If memory becomes full, the fax machine will send 
the document in real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without 
waiting for memory transmission. You can set REAL TIME TX to ON.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 5.
3To change the default setting, press  to 
select ON (or OFF), and then press Menu/Set. 
Go to Step 5—OR—For the next fax transmission only, press
  to select 
NEXT FAX ONLY, and then press Menu/Set.
4For the next fax only, press  to select ON (or OFF), 
and then press Menu/Set.
5Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 6.
6Enter fax number, and then press Black Fax Start.
Checking Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, 
the LCD shows 
NO JOB WAITING.) (See Canceling a Job in Memory, page 7-
6.)
1Press Menu/Set, 2, 6.
2If you have multiple jobs waiting, press  to scroll through the list.
3Press Stop/Exit.
If you are sending a color Fax, the fax machine will send it in real time even if 
REAL TIME TX is set to OFF.
5.REAL TIME TX
or
or
or
or 
						

							SETUP SEND   7 - 6
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes 
waiting in Memory to be sent. (See 
Checking Job Status, page 7-5.)
1Press Menu/Set, 2, 6. 
Any waiting jobs appear on the LCD. 
If no jobs are waiting, the LCD shows 
NO JOB WAITING.
2If you have more than two jobs waiting, press    to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
6.REMAINING JOBS
or 
						

							7 - 7   SETUP SEND
Advanced Sending Operations
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page 
includes the name stored in the One Touch or Speed Dial memory. If you’re 
dialing manually, the name is left blank. 
The cover page indicates your Station ID and the number of pages you’re 
sending. If you have Cover page Setup set to ON, the number of pages remains 
blank.  (Menu/Set, 2, 2, 7) (See 
Setting Station ID, page 5-2.)
You can select a comment to include on your cover page.
Instead of using one of the comments above, you can enter up to two customized 
messages, each 27 characters long. Use the chart on page 5-3 to help enter 
characters. (See Composing Your Own Comments below.)
Most of the SETUP SEND menu selections are temporary settings that allow 
you to make adjustments for each document you send. However, so you can set 
up your cover page and cover page comments in advance, the Cover Page Setup 
and Cover Page Message features will change the default settings.
Composing Your Own Comments
You can set up two custom comments.
1Press Menu/Set, 2, 2, 8. 
2Press  to choose position 5 or 6 for your customized comment, and then 
press Menu/Set.
3Use the dial pad to enter your customized comment, and then press Menu/Set. 
(See 
Entering Text, page 5-3.)
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 to exit.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
8.COVERPAGE MSG
or 
						

							SETUP SEND   7 - 8
Cover Page for the Next Fax Only
Make sure the Station ID is set up (see page 5-2). This feature does not work 
without the Station ID.
You can set the fax to send a cover page with a particular document. This cover 
page will include the number of pages in your document.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 7.
3When LCD shows NEXT FAX ONLY?, 
and then press Menu/Set.
4Press  to select ON (or OFF), and then press Menu/Set.
5Press  to select one of the standard or custom comments, and then press 
Menu/Set.
6Enter two digits to indicate the number of pages you are sending, and then press 
Menu/Set. (For example, press 0, 2 for 2.)
(Enter 0 0 to leave the number of pages blank. If you make a mistake, press   
to back up and re-enter the number of pages.)
7Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings.
8Enter the fax number you’re calling.
9Press Black Fax Start.
Always Send a Cover Page
Make sure the Station ID is set up (see page 5-2). This feature does not work 
without the Station ID.
You can set the fax machine to send a cover page whenever you send a fax. The 
number of pages in your fax is not included when you use this setting.
1Press Menu/Set, 2, 2, 7.
2Press  to select COVERPAGE:ON?, and then press Menu/Set.
3If you selected ON, press  to select one of the standard or custom 
comments, and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 to exit if you are finished choosing settings.
7.COVERPG SETUP
or
or
7.COVERPG SETUP
or
or 
						

							7 - 9   SETUP SEND
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the 
sample page and attach it to your fax. 
1Press Menu/Set, 2, 2, 7.
2Press  to select PRINT SAMPLE?, and then press Menu/Set.
3Press Black Fax Start. Your fax machine prints a copy of your cover page.
4Press Stop/Exit.
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 9. 
3Press  to select ON (or OFF), 
and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 5.
5Enter the fax number you’re calling.
6Press Black Fax Start.
7.COVERPG SETUP
or
- - -
- - -- - -
- - -
TO:
FROM:
COMMENT:FAX: 
TEL: COVER PAGE
PAGE[S] TO FOLLOW
9.OVERSEAS MODE
or 
						

							SETUP SEND   7 - 10
Delayed FAX (Not Available for Color Faxes)
During the day you can store up to 50 documents in memory for delayed 
sending. Transmission of these documents will begin at the time of day you 
enter in Step 3, which shows the time you entered last. Press Menu/Set to 
accept it, or enter another time for this fax.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 3.
3Enter the time you want the fax to be sent 
(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for 
7:45 PM.)
4Press 1 to leave the originals waiting in 
the ADF—OR—Press 2 to scan the 
original into memory.
5Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 6. 
6Enter the fax number. 
7Press Black Fax Start. The fax machine will wait to send the fax at the time 
you set.
Delayed Batch Transmission 
(Not Available for Color Faxes)
Before sending the delayed faxes, your Brother machine will economize by 
sorting all the documents in memory by destination and scheduled time. All 
delayed faxes scheduled at the same time to the same fax number will be sent as 
one transmission.
1Press Menu/Set, 2, 2, 4.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
The number of documents you can scan into memory varies with the data they 
contain.
3.DELAYED FAX
1.DOC   2.MEMORY
4.BATCH TX
or 
						

							7 - 11   SETUP SEND
Setting Up Polled Transmit 
(Not Available for Color Faxes)
Polled Transmit is when you set up your fax machine to wait with a document 
so another fax machine can retrieve it.
1Place the original to be retrieved face down in the ADF.
2Press Menu/Set, 2, 2, 6.
3Press   to choose ON (or OFF), 
and then press Menu/Set.
4Press 1 to leave the originals waiting in 
the ADF—OR—Press 2 to scan the 
original into memory.
5Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, 
and then go to step 6.
6Press Black Fax Start.
NoteIf you pressed 1 in Step 4, the original remains in the ADF until your fax 
machine is polled. If you must use your fax machine before the polled transmit 
occurs, you must first cancel this job.
6.POLLED TX
or
1.DOC   2.MEMORY 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   8 - 1
8
8Auto Dial Numbers 
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing:  One Touch, 
Speed Dial and Groups for Broadcasting faxes.
Storing One Touch Dial Numbers
You can store 12 fax/telephone numbers that 
you can dial by pressing one key (and 
Black Fax Start). To access numbers 7 to 
12, hold down Shift. When you press a One 
Touch dial location, the LCD shows the 
name or number as the call is dialed. 
(See 
One Touch Dialing, page 8-5.)
One Touch keys are the 6 keys (numbers 7 to 12) located to the left of the dial pad.
1Press Menu/Set, 2, 3, 1.
2Press the One Touch key where you want to store a number. 
The LCD shows the location you selected.
3Enter a number (up to 20 digits), and then press Menu/Set. If you want to enter 
a pause in the dialing sequence (for example, to wait for an “outside line”), press 
Redial/Pause as you’re entering digits. A dash appears on the LCD. Pressing 
Redial/Pause enters a 3.5 second pause when the number is dialed.
4Use the dial pad to then enter the name 
(up to 15 characters), and then press 
Menu/Set. You can use the chart on 
page 5-3 to help you enter letters—OR—To store the number without a name, 
press Menu/Set. 
5Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.
When you dial an auto dial number, the LCD shows the name you’ve stored, or, 
if you haven’t stored a name, the number you’ve stored.
If you loose electrical power, auto dial numbers in memory will not be lost.
(For USA only) One Touch key 1 has been pre-programmed for the Brother 
fax-back system. One Touch key 2 has been pre-programmed for the 
CallManage long distance plan. You can override them if you wish.
NoteIf you need to store a pause longer than 3.5 seconds, press Redial/Pause two 
or more times.
1.ONE-TOUCH DIAL
NAME: 
						

							8 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
Storing Speed Dial Numbers
You can store Speed Dial numbers, so when you dial you will have to press only 
five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). 
The fax machine has 100 Speed Dial locations.
1Press Menu/Set, 2, 3, 2.
2Use the dial pad to enter a two-digit 
location (00-99), and then press 
Menu/Set. 
3Enter the number (up to 20 digits), 
and then press Menu/Set.
4Use the dial pad to enter the name (up to 
15 characters), and then press 
Menu/Set. You can use the chart on 
page 5-3 to help you enter letters—OR—
Press Menu/Set, and then go to Step 5 to store the number without a name.
5Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch 
or Speed Dial number in a location where a 
number is already stored, the LCD shows 
the current name stored there, and then prompts you to either:
1Press 1 to change the stored number—OR— Press 2 to exit without making a 
change.
2Enter a new number, and then press Menu/Set.
If you want to erase the whole number, press Stop/Exit when the cursor is 
to the left of the digits. The letters above and to the right of the cursor will be 
deleted.
If you want to change a digit, use   or   to position the cursor under the 
digit you want to change, and then type over it.
3Follow the directions beginning at Step 4 in Storing One Touch Numbers and 
Storing Speed Dial Numbers.
NoteYou can store Groups (for Broadcasting) on the One Touch keys.
2.SPEED-DIAL
SPEED-DIAL? #
#05:
NAME:
1.CHANGE 2.EXIT