Brother Ppf 1800c Fax Machine Owners Manual

							INTRODUCTION   1 - 4
8Search/Speed Dial
Lets you look up numbers stored in the 
dialing memory. 
Also lets you dial stored phone numbers 
by pressing # and a two-digit number.
9Redial/Pause
Redials the last number called. 
Also inserts a pause in auto dial 
numbers.
0Fax Keys:
Color Fax Start
Starts sending a color fax.
Black Fax Start
Starts sending a black and white fax.
Fax Resolution
Sets the resolution when you send a fax.
Receive Mode
Use to select how the fax machine will 
handle incoming calls.
ANavigation Keys:
Menu/Set
Lets you access the Menu and 
Programming mode, and stores your 
settings in the fax machine.
or
Press to scroll forward or backward 
while setting a menu selection.
Also, you can use these keys to do an 
alphabetical search for the names of 
stored numbers.
 
Volume
Press to scroll through the menus and 
options.
When using the speaker, ring or 
handset, you can press these keys to 
adjust the volume.
BStop/Exit
Stops a fax, cancels an operation, or 
exits from the Menu. Also, lets you clear 
data remaining in the printer memory.
or 
						

							1 - 5   INTRODUCTION
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little 
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, 
and be able to send and receive faxes easily. 
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new fax 
machine, there is a strong possibility that Voice Mail and the fax machine will 
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both fax machines and Voice Mail pick up the line at the number of rings 
you have set, each of them has the ability to keep the other from receiving calls. 
For example, if your Voice Mail is set to answer after two rings and your fax 
machine is set to answer after four, your Voice Mail will keep your fax machine 
from receiving faxes. If you set Voice Mail and the Brother machine to answer 
at the same number of rings, there is no way of knowing which one will answer 
first. It is important to remember that neither Voice Mail nor the fax machine 
can pass the call back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get 
a second phone number on your present phone line. Many people with Voice 
Mail opt for this choice, which is called “Distinctive Ring”, and they are very 
satisfied with it. For details about this type of custum service, please see 
Distinctive Ring, page 9-1
Another way to avoid possible problem is to replace your Voice Mail with an 
answering machine. Your Brother fax machine is designed to work in tandem 
with an answering machine or TAD (telephone answering device). (See 
Connecting an External Telephone Answering Device (TAD), page 2-13.)
Fax Tones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones (CNG 
tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after 
you dial and press Black Fax Start; they continue for about 60 seconds after 
dialing. During that time, the sending machine must begin the “handshake” with 
the receiving machine. Each time you use automatic procedures to send a fax, 
you are sending CNG tones over the phone line. You’ll soon learn to listen for 
these soft beeps each time you answer a phone on your fax line, so you can know 
if you are receiving a fax message. 
						

							INTRODUCTION   1 - 6
The receiving fax responds with fax receiving tones—loud, chirping sounds. 
A receiving fax chirps for about 40 seconds over the phone line, and the LCD 
shows RECEIVING. If your fax machine is set to the FAX mode, it will answer 
every call automatically with fax receiving tones. Even if the other party hangs 
up, your fax machine continues to send the “chirps” for about 40 seconds, and 
the LCD continues to display RECEIVING. To cancel the receiving mode, 
press Stop/Exit.
When your fax machine answers in FAX/TEL mode, it listens for CNG tones 
and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and 
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, 
so the machines can understand how each is sending and receiving the fax. The 
handshake cannot begin until the call is answered, and the CNG tones only last 
for about 60 seconds after the number is dialed. Therefore, it’s important for the 
receiving machine to answer the call in as few rings as possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the 
integrity of a fax transmission while it is in progress. ECM transmissions are 
possible only between machines that both have the ECM feature. If they do, you 
may send and receive fax messages that are continuously checked for their 
integrity.
Sufficient memory must be available in your fax machine for this feature to 
work.
NoteWhen you have an external telephone answering device (TAD) on your fax 
line, your  TAD will determine the number of rings before the call is answered. 
Pay special attention to the directions chapter for connecting a TAD to your fax 
machine in Chapter 2, 
Assembly and Connections. 
						

							2 - 1   ASSEMBLY AND CONNECTIONS
22Assembly and Connections
Packing List
Make sure you have the following items:
Caution
Do NOT throw away the filter core and cable tie by accident. You will need 
them to meet FCC Emission Requirements when you connect the machine to 
your computer using a USB cable.
NoteIf an item is missing, call Brother Customer Service at 1-800-284-4329 (in 
USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See 
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the fax machine, use the packing materials that came 
with your machine. If you do not pack the fax machine correctly, you may void 
your warranty.
Ink Cartridges
Telephone 
Line Cord
Document Wire 
Extension
Paper Tray
with Extension
Owner’s 
ManualDocument Support
Paper Wire 
Extension
Quick Setup Guide
Test Sheet
(For USA Only)
One Touch
Label
Card Stock 
Support
Accessory 
Order Form
Cable Tie
For USB Cable
Filter Core
For USB Cable
Handset 
Curled
Cord
Telephone
Handset 
						

							ASSEMBLY AND CONNECTIONS   2 - 2
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a place 
that is free of vibration and shocks. Locate the fax machine near a telephone jack 
and a standard, grounded power outlet. Choose a location where the temperature 
remains between 50°F and 95°F (10°–35°C).
WARNING
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the 
product against lightning storms. 
Never install a telephone jack in a wet location unless the jack is specifically designed 
for a wet location.
Never touch telephone wires or terminals that are not insulated unless the telephone 
line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There 
may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the 
equipment and should be easily accessible.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger 
telecommunications line cord.
Avoid placing your fax machine in a high-traffic area. Do not place near 
heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the 
fax machine to direct sunlight, excessive heat, moisture, or dust. Do not connect 
your fax machine to electrical outlets controlled by wall switches or automatic 
timers. Disruption of power can wipe out information in the fax machine’s 
memory. Do not connect your fax machine to electrical outlets on the same 
circuit as large appliances or other equipment that might disrupt the power 
supply. Avoid interference sources, such as speakers or the base units of 
cordless phones.
NO !
NO !NO ! 
						

							2 - 3   ASSEMBLY AND CONNECTIONS
Assembly
Removing the Protective Yellow Bar
1Open the control panel 
cover by pulling it 
toward you (1), and 
then lift the top cover 
toward the back (2).
2Pull the protective 
yellow bar out of the 
machine.
Caution
Do not throw away the protective yellow bar. You will need it for future 
transportation.
3Close the top cover, and then close the control panel cover.
Top Cover
Control Panel
 Cover
Protective Yellow  Bar 
						

							ASSEMBLY AND CONNECTIONS   2 - 4
Setting Up the Fax Machine
1Connect the handset.
Connect the curled handset cord to the fax machine and the other end to the handset.
2Connect the power cord.
There is no ON/OFF switch. When you 
plug in the power cord, the power goes 
on and the LCD shows:
WARNING
The fax machine must be grounded using a 3-prong plug.
Since the fax machine is grounded through the power outlet, you can protect yourself 
from potentially hazardous electrical conditions on the telephone network by keeping 
the power to your fax machine on when you connect it to a telephone line. Similarly, 
you can protect yourself when you want to move your fax machine by disconnecting 
first the telephone line and then the power cord.
Lightning and power surges can damage this product! We recommend that you use a 
quality surge protection device on the AC power line as well as on the telephone line, 
or unplug the lines during a lightning storm.
CHECK CARTRIDGE 
						

							2 - 5   ASSEMBLY AND CONNECTIONS
3Connect the telephone line cord.
Connect one end of the telephone line cord to the jack on the fax machine and 
the other end to a modular wall jack.
Caution
Operating the fax machine before you install the ink cartridges will 
permanently damage the print head.
4Attach the paper wire extension to the multi-purpose sheet feeder.
Power Cord
Telephone
Line Cord
Paper Wire  Extension 
						

							ASSEMBLY AND CONNECTIONS   2 - 6
5Attach the plastic document support.
6Attach the plastic paper tray, and then pull out the extension.
Caution
Please attach the paper tray to prevent paper jams and maintain print quality.
Plastic Document
Support
Plastic Paper Tray
Extension 
						

							2 - 7   ASSEMBLY AND CONNECTIONS
7Attach the document wire extension.
Document Wire  Extension