Sharp Ux465 Fax Machine Operation Manual

							Operating the Answering Machine
39
3. Answering 
Machine
Operating the Answering Machine
FAX
TEL
TADRECEPTION 
MODE
Activating the answering 
machine
Activate the answering machine 
before you go out as follows:
Press the RECEPTION MODE key 
until the arrow in the display points to 
TA D.
♦The outgoing message will play 
(you can stop playback by pressing 
the STOP key).
♦It will not be possible to set the 
reception mode to TAD if a general 
outgoing message has not been 
recorded.
When the reception mode is set to 
TAD, the UX-465L will answer 
incoming calls after two rings if it has 
received at least one incoming 
message, or after four rings if no 
messages have been received. (For 
more information, see Toll Saver in 
Remote Operations on page 49.)
Note: If the memory is full from 
messages previously recorded, 
MEMORY IS FULL will appear in the 
display. To set the reception mode to 
TAD, you must first erase some or all 
of the stored messages.Note: In TAD mode, the machine will 
automatically switch to fax reception 
if it detects a period of silence longer 
than six seconds after answering a 
call. For this reason, if a caller pauses 
for this length of time while leaving a 
message, they will be cut off.
Listening to received 
messages
When you return, the display will 
show the number of messages 
recorded. Listen to the messages as 
follows:
1Press the PLAY/SKIP key.
PLAY/SKIP
•If you only want to listen to new 
messages (messages not 
previously listened to), continue to 
hold the PLAY/SKIP key down for 
at least two seconds.
2The messages will play.
•As each message plays, the date 
and time of recording will appear 
briefly in the display. If no 
messages were received, NO 
MESSAGES will appear.
•To listen to a message a second 
time, press the REPEAT key before 
playback of that message ends.
REPEAT 
						

							Operating the Answering Machine
40
•To move back to the previous 
message, press the REPEAT key 
within 3 seconds of the beginning of 
the current message.
•To skip forward to the next 
message, press the PLAY/SKIP 
key.
REPEAT
PLAY/SKIP
Note: Playback will stop if you 
receive a call, lift the handset, or 
press the STOP key.
Erasing received messages
It is important to erase received 
messages after you listen to them to 
ensure that the memory does not 
become full.
•Erasing all messages: To erase 
all messages, press and hold down 
the DELETE key for at least 2 
seconds.
•Erasing a single message: To  
erase only a single message, press 
the DELETE key while the 
message is being played.
DELETE
Using the REC/MEMO key
You can use the REC/MEMO key to 
record telephone conversations and 
messages for other users of the UX-
465L. These will be played back 
together with any incoming 
messages when the PLAY/SKIP key 
is pressed.
•Recording messages: To record a 
message, press the REC/MEMO 
key and then pick up the handset, 
press the START/MEMORY key, 
and speak into the handset. When 
you have finished speaking, 
replace the handset or press the 
STOP key.
•Recording phone conversations: 
To record a phone conversation, 
hold down the REC/MEMO key 
during the conversation you want 
to record. When you are finished, 
release the key.
REC/MEMO 
						

							Operating the Answering Machine
41
3. Answering 
Machine
Date and time of ICMs
You can check the date and time of 
your received messages by pressing 
the panel keys as shown below.
♦The dates and times are also 
shown in the Message List, which 
can be printed out as described in 
Chapter 9 (see page 104).
1Press these keys:
FUNCTION0
Press 
4 timesICM CONFIRMATION
2Press the START/MEMORY key. 
The number of messages recorded 
will appear in the display.
START/MEMORY
3Press # or * one or more times to 
show the date and time of each of 
the messages.
or
•The message number will appear 
first, and then the date and time 
several seconds later.
4Press the STOP key.
Note: The recorded dates and times 
are cleared each time you erase the 
messages.
STOP 
						

							Optional Answering Machine Settings
42
Optional Answering Machine Settings
Setting ICM time
Incoming messages (ICMs) are the 
messages which callers leave for you 
on the built-in answering machine. 
The answering machine is set at the 
factory to allow each caller a 
maximum of 4 minutes to leave a 
message. If desired, you can change 
this setting to 15, 30, or 60 seconds.
1Press these keys:
ICM RECORD TIME
2Press a numeric key to select the 
desired ICM recording time:
•1: 15 seconds
•2: 30 seconds
•3: 60 seconds
•4: 4 minutes
1
3
2
4
3Press the STOP key.
STOP
FUNCTION0
Press 
3 times
Fax reception on TAD failure
If the memory for recording incoming 
messages becomes full while you are 
out, the answering machine will no 
longer be able to record messages. 
The ON TAD FAILURE setting is 
used to choose the response of the 
machine to incoming calls when this 
happens:
♦Automatic fax reception NO: The 
UX-465L will answer after 20 rings, 
after which it will wait to receive a 
remote command. Most callers will 
hang up before it answers; 
however, when you call the UX-
465L from a remote location, you 
can wait until it answers, listen to 
your messages, and then erase 
them (see 
Remote Operations on 
page 49).
♦Automatic fax reception YES: The 
reception mode will switch to FAX 
mode, allowing the UX-465L to 
continue to receive faxes 
automatically. With this setting, you 
can still use the remote commands 
to listen to your messages and 
erase the message memory (see 
Remote Operations on page 52).
Automatic fax reception is set to NO 
at the factory before shipping. If you 
want to set it to YES, press the panel 
keys as follows: 
						

							Optional Answering Machine Settings
43
3. Answering 
Machine
1Press these keys:
ON TAD FAILURE
2Press 1 to turn automatic fax 
reception on, or 2 to turn it off.
12or
3Press the STOP key.
STOP
YES NO
FUNCTION0
Press 3 
times
Calling Party Control 
detection
When a caller hangs up, the cenral 
telephone exchange will issue a 
signal called a Calling Party Control 
(CPC) signal. The built-in answering 
machine has been set to detet this 
signal, and this allows it to 
immediately stop recording when a 
caller hangs up, thereby saving 
memory space and freeing you from 
having to listen to long periods of 
silence when you play back your 
messages.
However, if you are a subscriber to 
such telephone services as Call 
Waiting or Call Forwarding, signals 
used by these services may be 
mistaken for a CPC signal, causing 
the machine to hang up during a call. 
In this case, follow the steps below  
turn off CPC detection.Note: CPC detection may not operate 
properly in some telephone 
exchanges. For this reason, periods 
of silence and/or telephone company 
signals may be recorded even if CPC 
detection is turned on.
1Press these keys:
CPC DETECTION
FUNCTION0
Press 
twice
2Press 1 to turn CPC detection on, 
or 2 to turn it off.
3Press the STOP key.
12
YES NO
STOP
or 
						

							Optional Answering Machine Settings
44
OGM only mode
If needed, you can turn off recording 
of incoming messages. In this case, 
your outgoing message will play, but 
callers will not be able to leave a 
message. (The machine will still 
receive faxes sent by automatic 
dialing.)
1Press these keys:
2Press 1 to turn on OGM only mode, 
or 2 to turn it off.
3Press the STOP key.
OGM ONLY MODE
FUNCTION0
12
YES NO
STOP
or 
						

							Transfer Function
45
3. Answering 
Machine
Transfer Function
The Transfer function is used to make the UX-465L automatically call you at a 
specified number every time it receives an incoming message. This lets you hear 
your messages immediately after they come in, even when you are at a remote 
location.
When you answer the telephone, you will hear your recorded message telling you 
that the call is a transfer call. Enter #, your remote code number, and #. The 
answering machine will then play back your messages. You can also perform any of 
the remote operations described in 
Remote operations later in this chapter (see 
page 49).
Note: When you hang up after a transfer call, the UX-465L will not immediately 
resume normal operation. If you want the UX-465L to accept calls immediately after 
a transfer call, enter *
** * twice before hanging up (if you want to hang up during 
message playback, first enter  0 and  # to stop playback, then enter *
** * twice).
Programming the transfer 
number
To use the Transfer function, you 
must first give the UX-465L the 
number to call (the transfer number). 
This is done by pressing the panel 
keys as follows:
1Press these keys:
TRANSFER # ENTRY
FUNCTION0
Press 6 
times
2Press the START/MEMORY key.
START/MEMORY
3Enter a transfer number (max. of 32 
digits including pauses) by pressing 
the number keys.
2
5
8GHIJKL
MNO
TUV
WXYZ PQRSABC
DEF1
4
73
6
9
•To insert a pause between any two 
digits of the number, press 
REDIAL key.
4Press the START/MEMORY key 
and then the STOP key.
START/MEMORY
STOP 
						

							Transfer Function
46
Recording the transfer 
message
The transfer message plays when 
you answer the telephone, and 
informs you that the call is a transfer 
call. It can be up to 15 seconds long. 
To record a transfer message, follow 
the steps described in 
Recording an 
Outgoing Message
 in this chapter 
(see page 37). The following is an 
example:
Hello. This is a transfer call for 
(YOUR NAME). Enter your remote 
code number now.
Turning the Transfer function 
on and off
1Press these keys:
TRANSFER FUNC
FUNCTION0
Press 5 
times
2Press 1 to turn the Transfer 
function on, or 2 to turn it off.
12
YES NO
or
3Press the STOP key.
STOP 
						

							Override Ringing
47
3. Answering 
Machine
Programming the override 
code
To override the answering machine, 
your callers must enter a 3-digit 
override code from their telephone. 
This code has been set to 009 at 
the factory. If you want to change it, 
press the panel keys as shown 
below.
Important!
♦Make sure the override code is 
different from the remote code 
used for remote operations.
1Press these keys:
Override Ringing
This function allows selected callers using a touch-tone telephone to override the 
answering machines outgoing message and cause the UX-465L to make a special 
ringing sound, aler ting you that they are calling. This is useful when you are near the 
machine but only want to talk with certain callers, taking all other calls on the 
answering machine.
2Enter a 3-digit code number by 
pressing the number keys.
455
(Example)
3Press the START/MEMORY key 
and then the STOP key.
ICM RECORD TIME
FUNCTION0
Press 5 
times
START/MEMORY
STOP
Overriding the answering 
machine
Your callers should follow the steps 
below to override the answering 
machine.
1Your caller calls the UX-465L from 
a touch-tone telephone. When the 
outgoing message begins, they 
should press the # key on their 
telephone.
•The caller will hear a short beep, 
and the outgoing message will 
stop. 
						

							Override Ringing
48
2The caller should enter the override 
code and # by pressing the 
appropriate keys on their 
telephone.
(Example)
455
•If an incorrect code is entered, the 
caller will hear four beeps. He or 
she must re-enter the correct code 
within 10 seconds or the line will be 
disconnected.
3The UX-465L will make a special 
ringing sound. Pick up the handset 
to answer the call. 
•If you do not answer within 30 
seconds, the outgoing message 
will play again and the caller can 
then leave a message.