Xerox 8700x Manual
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ColorQube 8700/8900 Color Multifunction Printer 111 User Guide This chapter includes: • Basic Scanning ................................ ................................................................................................................................ 112 • Scanning to a Folder ................................ ..................................................................................................................... 114 • Scanning to Network File Repositories ................................ .................................................................................. 117 • Scanning to Your Home Dire ctory ................................ ........................................................................................... 119 • Setting Scan Options ................................ .................................................................................................................... 120 • Scanning to a U SB Flash Drive ................................ .................................................................................................. 125 • Scanning to an Email Address ................................ ................................................................................................... 126 • Scanning to a Destination ................................ .......................................................................................................... 128 • Scanning to a Computer ................................ ............................................................................................................. 129 • Using One -Touch Scanning ................................ ........................................................................................................ 130 The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/CQ8700docs . If the system administrator enables Remote Start in CentreWare Internet Services, you can scan images directly from the scanner to a PC. Using Microsoft Clip Organizer, you can scan, import, and store images from the printer. You can also scan directly from the printer to a computer using most TWAIN -compliant scanning applications. 7 Scanning
Scanning 112 ColorQube 8700/8900 Color Multifunction Printer User Guide Basic Scanning The Scanning feature provides several methods for scanning and storing an original documen t. The scanning procedure using your printer differs from that of desktop scanners. The printer is connected typically to a network rather than a single computer, so you select a destination for the scanned image at the printer. The printer supports the fo llowing scanning functions: − Scan documents and store images on the printer hard drive. − Scan original documents to a document repository on a network server. − Scan original documents to an email address. − Scan original documents to your home directory. − Scan original documents to a USB Flash drive. − Import scanned images into applications using TWAIN and WIA. Notes: • The printer must be connected to a network to retrieve a scan file remotely. • Print, copy, and fax jobs can print while you are scanning original do cuments or downloading files from the printer hard drive. • For details, see the Help in CentreWare Internet Services. To scan an image: 1. On the control panel, press the yellow Clear All button to clear previous settings. 2. Load your original documents: − Use the document glass for single pages or paper that cannot be fed using the document feeder. Place the first page of the document face down, in the top left corner of the document glass. − Use the document feeder for multiple or single pages. Remove any staples a nd paper clips from the pages and place them face up in the document feeder. 3. Press the Services Home button, then touch Workflow Scanning . 4. Touch the Down arrow, then select the template group from the menu. 5. Select a template from the list. 6. To change any of the scan settings, use the options at the bottom of the touch screen: − Output Color − 2-Sided Scanning − Original Type − Scan Presets For details, see Changing the Basic Scan Settings on page 120. 7. Press the green Start button. Note: To pause the job, press the Stop button. On the touch screen, touch Resume Scanning to continue the job, or Cancel Scanning to cancel the job completely. If you do not make a selection within 60 seconds, the job automatically resumes.
Scanning ColorQube 8700/8900 Color Multifunction Printer 113 User Guide Document Glass • Lift the d ocument feeder cover and place the first page face down in the upper left corner of the document glass. • Align the originals to the matching paper size printed on the edge of the glass. • The document glass accepts paper sizes up to 297 x 432 mm (11.7 x 17 in.). • The document glass automatically detects standard paper sizes. Document Feeder • Insert originals face up, with page one on top. • The confirmation indicator illuminates when you load the originals correctly. • Adjust the paper guides so they fit against the originals. • The document feeder accepts paper weights 38– 128 g/m² for 1 -sided pages, and 50– 128 g/m² for 2 -sided pages. • The document feeder accepts paper sizes from 85 x 125 mm (3.3 x 4.9 in.) through 297 x 432 mm (11.7 x 17 in.) for 1 -sided pages, and 110 x 125 (4.3 x 4.9 in.) through 297 x 432 mm (11.7 x 17 in.) for 2-sided pages. • The maximum feeder capacity is approximately 110 sheets of 80 g/m² paper. • The document feeder automatically detects standard paper sizes.
Scanning 114 ColorQube 8700/8900 Color Multifunction Printer User Guide Scanning to a Folder This section includes: • Scanning to the Public Folder ................................ .................................................................................................... 114 • Scanning to a Private Folder ................................ ...................................................................................................... 115 • Creating a Private Folder ............................................................................................................................................. 115 • Retrieving Scan Files ..................................................................................................................................................... 116 Scanning to a folder is the simplest scanning method. When you scan an image at the printer, the scan file is stored in a folder on the internal hard drive. You then use CentreWare Internet Services to retrieve the stored scan file to your computer. The de fault settings create a 1 -sided color portable document format (.pdf) file. You can change these settings using the printer control panel, or using CentreWare Internet Services at your computer. Control panel selections override the settings in CentreWare Internet Services. Scanning to the Public Folder The printer provides a public folder to store scanned images. You do not need a password to scan images to the public folder, or to retrieve them. All users can view scanned documents in the public folder. Y ou can also create a password -protected private folder. For details, see Creating a Private Folder on page 115 . To scan an image to the public folder: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch Workflow Scanning . 3. Touch the Down arrow, then select All Templates from the menu. 4. From the list, select the Default folder. 5. To change any of the scan settings, use the opt ions at the bottom of the touch screen. For details, see Changing the Basic Scan Settings on page 120. 6. For more options, touch the Advanced Settings tab. For details, see Selecting Advanced Settings on page 121. 7. Press the green Start button. The Job Progress screen appears, and the original is scanned. The file is stored on the printer hard drive. 8. Use CentreWare Internet Services to move the file to your computer. For details, see Retrieving Scan Files on page 116 .
Scanning ColorQube 8700/8900 Color Multifunction Printer 115 User Guide Scanning to a Private Folder The system administrator creates private folders on the printer. Private folders can require a password. You can use CentreWare Internet Services to create your own private folders. For details, see Creating a Private Folder on page 115 . To scan to a private folder: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch Workflow Scanning . 3. Touch the Down arrow, then select All Templates from the menu. 4. From the list, select the private folder. 5. On the Document Management screen, touch Enter Password for Folder , then use the touch screen keyboard to enter the password as needed. 6. Touch Done. 7. Touch OK. 8. Press the green Start button. Creating a Private Folder For you to create a private folder, the scan policy to allow additional folders to be created must be enabled. The system administrator can create a private folder at any time. For details on enabling or disabling Scan to Mailbox, see the System Administr ator Guide for your printer model. To create a private folder with a password: 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return . Note: If you do not know the IP address of your print er, see Finding the IP Address of Your Printer on page 26. 2. Click the Scan tab. 3. In the Display section, select Mailboxes . Note: If the Display section does not appear, Scan to Ma ilbox is not enabled. For details, see the System Administrator Guide at www.xerox.com/office/CQ8700docs . 4. In the Scan to Mailbox section, click Create Folder. 5. Click the Folder Name: field, then type a name for the folder. 6. In the Folder Password field, type a password that adheres to the password rules. 7. In the Confirm Folder Pas sword field, type the password again. 8. Click Apply. Your private folder appears in the folder list in CentreWare Internet Services and on the printer touch screen under Local Templates. The contents are stored on the printer hard drive.
Scanning 116 ColorQube 8700/8900 Color Multifunction Printer User Guide Retrieving Scan Files To retrieve your scanned images, use CentreWare Internet Services to copy the scan files from the printer to your computer. To retrieve your scan files: 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return . Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer on page 26. 2. Click the Scan tab. 3. In the Display section, select Mailboxes . 4. In the Scan to Mailbox section, click the folder containing the scan. Your scan file appears in the Folder Contents window. Notes: • For a password protected private folder, click the Folder Password field, type the password, then click OK. • If your image file does not appear, click Update View . 5. Under Action, select an option, then click Go . − Download saves a copy of the file to your computer. When prompted, click Save , then navigate to the location on your computer to save the file. Open the file or close the dialog box. − Reprint prints the file without saving a copy of the file to your computer. − Delet e removes the file from the mailbox. When prompted, click OK to delete the file or Cancel to cancel the operation.
Scanning ColorQube 8700/8900 Color Multifunction Printer 117 User Guide Scanning to Network File Repositories This section includes: • Scanning to a Predefined Network File Repository ................................ ........................................................... 117 • Adding a Scan Destination ................................ ......................................................................................................... 117 When using this feature, the images you scan are sent to a fil e repository on a network server. The system administrator configures the file repository settings. Using CentreWare Internet Services, you can add your own scan destinations to templates. Scanning to a Predefined Network File Repository To scan an image and send it to a predefined network file repository: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch Workflow Scanning . 3. Touch the Workflow Scanning tab. 4. Touch the Down arrow, then select All Templates from the drop -down menu. 5. From the list, select the template that the system administrator created. The template defines the scan settings as well as the destination of the image. 6. To change any of the scan settings, use the options at the bottom of the touch screen. For details, see Changing the Basic Scan Settings on page 120. 7. Press the green Start button. Adding a Scan Destination 1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press Enter or Return . 2. Click the Scan tab. 3. In the Display area, select Templates . 4. Under Template Operations, click Create New Template. 5. In the New Distribu tion Template area, under Add Destination to Template, click Enter a Scan Destination . 6. Click the Friendly Name: field, then create a name for the template. 7. Under Protocol, select an option. 8. Configure the destination IP Address: Port number or Host Name: Po rt number. 9. Enter the name of the destination folder as needed. In SMB, the destination folder is the shared folder.
Scanning 118 ColorQube 8700/8900 Color Multifunction Printer User Guide 10. In Document Path, enter the name of the sub folder within the destination folder, then select a Filing Policy. 11. Enter a valid login name and password. Note: Use the login name for the computer that holds the destination folder. The login name can include the domain name also, such as domain name \login name. 12. Click Add. The template is stored on the printer hard drive.
Scanning ColorQube 8700/8900 Color Multifunction Printer 119 User Guide Scanning to Your Home Directory The Scan to Home feature allows you to scan an image to your home directory. Note: To use the Scan to Home function, you must log in with a valid user name and passcode. For details, see Logging In on page 25. To scan an image to your home directory: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch Workflow Scanning . 3. Touch the Down arrow, then select Scan to Home Templates from the menu. 4. From the list, select the template that the system administrator created. 5. To change any of the scan settings, use the options at the bottom of the touch screen. For details, see Changing the Basic Scan Settings on page 120. 6. For more options, touch the Advanced Settings tab. For details, see Selecting Advanced Settings on page 121. 7. Press the green Start button.
Scanning 120 ColorQube 8700/8900 Color Multifunction Printer User Guide Setting Scan Options This section includes: • Changing the Basic Scan Settings ................................ ........................................................................................... 120 • Selecting Advanced Settings ................................ ..................................................................................................... 121 • Selecting Layout Adjustments ................................ .................................................................................................. 122 • Selecting Filing Options ................................ ............................................................................................................... 123 • Building a Scan Job ................................ ....................................................................................................................... 124 The scanning features in your printer use templates that define the scan settings and the destination for an image. Changing the Basic Scan Settings To change the basic scan settings: 1. Press the Services Home button, then touch Workflow Scanning . 2. Touch Output Color , then select an option: − Auto Detect detects the color content in the original image. If the original image is color, the printer scans in full color. If the original is a black and white document, the printer scans in black only. − Black & White scans in black and while only. − Grayscale: Detec ts and scans various shades of gray. − Color : Scans in full color. 3. Touch 2-Sided Scanning , then select an option: − 1-Sided scans only one side of the original image and produces 1 -sided output files. − 2-Sided scans both sides of the original image. − 2-Sided, Ro tate Side 2 scans both sides of the original image, rotating the second side. 4. Touch Original Type, then select an option. Note: The photo and text options allow you to specify the type of original, such as printed, photocopied, photograph, inkjet, or solid ink. 5. Touch File Name, type a name for the scan file, then touch OK .