Xerox 8700x Manual

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Selecting Advanced Settings  
Advanced settings allow you to control image options, image enhancements, scan resolution, file size, 
and updating of templates. 
To select advanced settings:  
1.   Press the Services Home  button, then touch Workflow Scanning . 
2.   Touch the Advanced Settings  tab.  
3.   To adjust brightness, sharpness, and saturation:  
a.   Touch  Image Options . 
b.   On the Image Options screen, adjust the sliders as needed:  
•   Lighten/Darken  lightens or darken s the image. 
•   Sharpness  sharpens or softens the image.  
•   Saturation  makes the image colors more vivid or pastel.  
c.   Touch  OK. 
4.   To suppress background variation:  
a.   Touch  Image Enhancement . 
b.   Under Background Suppression, touch Auto Suppression . 
c.   Touch  OK. 
5.   To adjust the  contrast:  
a.   Touch  Image Enhancement . 
b.   On the Image Enhancement screen, select an option:  
•   Auto Contrast  allows the printer to set the contrast automatically.  
•   Manual Contrast  allows you to adjust the contrast manually. Move the Manual Contrast 
slider up or down to increase or decrease the contrast. The middle position on the slider, 
Normal, does not change the contrast.  
c.   Touch  OK. 
6.   To select scan presets:  
a.   Touch  Scan Presets . 
b.   Sel ect an option.  
c.   Touch  OK. 
7.   To set the resolution:  
a.   Touch  Resolution . 
b.   On the Resolution screen, select a resolution from 72 dpi through 600 dpi.  
c.   Touch  OK.  
						

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8.   To set the quality and file size:  
a.   Touch  Quality/File Size.  
b.   On the Quality/File Size screen, use the slider to select a setting. The settings range from 
Normal Quality and Small File Size to Highest Quality and Largest File Size.  
c.   Touch  OK. 
9.   To retrieve new templates and remove outdated ones:  
a.   Touch  Update Templates  >  Update Now . 
b.   Touch  Update Now . 
c.   Touch  Close. 
Se lecting Layout Adjustments  
Layout adjustments provide additional settings for the size and orientation of the original, and erasing 
the edges. 
To select layout adjustments:  
1.   Press the Services Home  button, then touch Workflow Scanning . 
2.   Touch the Layout  Adjustment tab.  
3.   To specify the orientation of the original image:  
a.   Touch  Original Orientation . 
b.   On the Original Orientation screen, select an option:  
•   Upright Images  and  Sideways Images  refer to the direction the originals are loaded in 
the document feeder.  
•   Portrait Originals  and  Landscape Originals  refer to the images on the originals.  
c.   Touch  OK. 
4.   To scan the correct area of the original image:  
a.   Touch  Original Size . 
b.   On the Original Size screen, select an option:  
•   Auto Detect  allows the printer to determine the s ize of the original. 
•   Preset Scan Areas  specifies the area to scan when it matches a standard paper size. In the 
scrolling list, touch the desired paper size.  
•   Custom Scan Area  allows you to specify the height and width of the area to scan. Touch 
the  Height -Y  and  Width -X  arrows to specify the area.  
•   Mixed Size Originals  allows you to scan standard -size originals of varying sizes. Use the 
diagram on the screen to determine which original sizes can be mixed in the same job.  
c.   Touch  OK.  
						

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5.   To specify the amount to era se from the edges of your image:  
a.   Touch  Edge Erase.  
b.   On the Edge Erase screen, select an option:  
•   All Edges  erases all four edges by the same amount. Touch the All Edges  arrows to specify 
the amount to erase from the edges.  
•   Individual Edges  specifies different amounts for the edges. Touch Side  1, then use the 
arrows to specify the amount to erase from each edge. Touch Side  2, then use the arrows 
to specify the amount to erase from each edge, or touch Mirror Side  1. 
c.   Touch  OK. 
6.   To manage how th e scanner treats blank pages:  
a.   Touch  Blank Page Management . 
b.   Select an option:  
•   Include Blank Pages  includes scanned pages that are blank.  
•   Remove Blank Pages  omits scanned pages that are blank.  
c.   Touch  OK. 
Selecting Filing Options  
Filing Options provide additional settings for naming images, selecting image formats, and selecting 
behavior when a file name exists.  
To select filing options:  
1.   Press the Services Home  button, then touch Workflow Scanning . 
2.   Touch the Filing Options  tab.  
3.   To select a file format:  
a.   Touch  File Format . 
b.   On the File Format screen, under Format, select an option.  
c.   Under Options, for PDF, PDF/A, XPS, or TIFF, select an option:  
•   Multi -page  creates a multi -page document from the scanned images.  
•   1 File Per Page  creates a separate file for each p age scanned. 
d.   Under Options, for PDF, PDF/A, or XPS, select an option:  
•   Image Only  creates an unsearchable image of the scanned document.  
•   Searchable  creates a searchable document of the scanned pages.  
e.   For the searchable option, select a language from the drop -down menu.  
f.   Touch  OK.  
						

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4.   To select the action to take if a file already exists:  
a.   Touch  If File Already Exists . 
b.   On the If File Already Exists screen, select an option.  
c.   Touch  OK. 
5.   To define additional network locations as destinations for scanned documents:  
a.   Touch  Add File Destinations . 
b.   On the Add File Destinations screen, touch the desired destinations.  
c.   Touch  OK. 
Note:  Document Management and Add File Destinations can be modified only after scanning to 
network file repositories or scanning to home are set up. For details, see the System Administrator 
Guide  at www.xerox.com/office/CQ8700docs . 
Building a Scan Job  
Use this feature to combine an assorted group of originals for assembly into a single scan job.  
To build a scan job:  
1.   Press the Services Home  button, then touch Workflow Scanning . 
2.   Touch the  Job Assembly  tab, then touch Build Job  > On . 
3.   Touch  Options . 
a.   Select or clear the Display this window between segments  check box.  
b.   Select or clear the Turn Build Job Off after Job is Submitted  check box.  
4.   Program and scan the first segment:  
a.   Load the originals for the first segment.  
b.   Press the green Start  button on the control panel.  
Note:  If a password is required, contact the system administrator.  
5.   Program and scan additional segments:  
a.   Load the originals for the next segment.  
b.   When the Build Job screen appears, touch Program Next Segment . 
c.   Press the green S tart button to scan the originals for that segment.  
6.   Repeat the previous step for each remaining segment.  
Note:  At any time, you can touch Delete All Segments  to modify the job.  
7.   When all of the segments have been programmed and scanned, touch Submit the Job . The Job 
Progress screen appears, and the individual segments are scanned as a single job.  
Note:  If necessary, touch  Delete > Delete Job  to cancel the job.   
						

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Scanning to a USB Flash Drive 
1.   Load the original on the document glass or in the document feeder.  
2.   Insert your USB Flash drive in the USB port on the printer control panel.  
Note:  If the USB Flash drive is already in the USB memory port, press Services Home, then touch 
Workflow Scanning  >  Scan to USB . 
3.   On the USB Drive Detected screen, touch Scan to USB . 
4.   To change any of the scan settings, use the options at the bottom of the touch screen.  
For details, see Changing the Basic Scan Settings  on page  120. 
5.   Press the green Start  butt on. 
The Job Progress screen appears, and the original is scanned. The file is stored on your USB Flash 
drive.  
6.   Remove your USB Flash drive from the printer.  
  
						

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Scanning to an Email Address  
This section includes: 
•   Sending a Scanned Image to an Email Address  ................................ ................................................................ 126  
• Setting Email Options ................................ ................................................................................................................... 127  
When using this feature, the images you scan are sent as email attachments.  
Sending a Scanned Image to an Email Address 
Before scanning to email, configure the email SMTP and From Field properties. You must have at least 
one email address in the address book. If email properties are not properly configured, the Email icon 
appears grayed out on the touch screen.  
To scan an image and send it to an email address:  
1.   Load the original on the document glass or in the document feeder.  
2.   Press the Services Home  button, then touch Email. 
3.   To enter an email address:  
a.   Touch  New Recipient . 
b.   Touch the  Down arrow, then select  To: or  Cc:  or  Bcc:  from the menu.  
c.   Touch the Enter email address and select Add  field, then use the touch screen keyboard to 
type the email address.  
d.   Touch  Add. 
e.   Use the touch screen keyboard to type additional email addresses.  
f.   When you ar e finished, touch Close . 
4.   To enter an email address from the network address book:  
a.   Touch  Address Book . 
b.   Use the touch screen keyboard to type part of the name, then touch Search . 
c.   Select the desired name from the list, then touch Add . 
d.   Touch  Close. 
5.   To add a su bject line: 
a.   Touch  Subject , then use the touch screen keyboard to type the desired text.  
Note:  To modify the default subject, highlight the text in the text field, then touch X  to delete it, or 
type over the existing text.  
b.   Touch  OK. 
6.   To change any of the sca n settings, use the options at the bottom of the touch screen.  
For details, see Changing the Basic Scan Settings  on page  120. 
7.   Press the green Start  button.   
						

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Setting Email Options  
You can change the following email settings:  
•   File Name 
•   File Format 
•   Message  
•   Reply To  
To change the email options:  
1.   Load the original on the  document glass or in the document feeder.  
2.   Press the Services Home  button, then touch Email. 
3.   To change any of the scan settings, use the options at the bottom of the touch screen.  
For details, see Changing the Basic Scan Settings  on page  120. 
4.   Touch the Email Options  tab.  
5.   Change the file name.  
6.   Touch  File Name.  
a.   On the File Name screen, use the touch screen keyboard to delete or modify the default text.  
b.   Touch  Save. 
7.   Change the file format and options:  
a.   Touch  File Format . 
b.   On the File Format screen, under Format, select an option.  
c.   Under Options, for PDF, PDF/A, XPS, or TIFF, select an option:  
•   Multi -page  creates a multi -page document from the scanned images.  
•   1 File Per Page  creates a separate file for each page scanned.  
d.   Under Options, for PDF, PDF/A, or XPS, select an option:  
•   Image Only  creates an unsearchable image of the scanned document.  
•   Searchable  creates a searchable document of the scanned pages.  
e.   For the searchable option, select a language from the drop -down menu.  
f.   Touch  OK. 
8.   Change the message:  
a.   Touch  Message.  
b.   On the Message screen, use the touch screen keyboard to type a message to appear with the 
images.  
c.   Touch  OK. 
9.   Change the Reply To address:  
a.   Touch  Reply To . 
b.   On the Reply To screen, use the touch screen keyboard to type an email address.  
c.   Touch  OK. 
10.  Press the green Start  button.  
  
						

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Scanning to a Destination 
This section includes:  
• Sending a Scanned Image to a Destination ................................ ........................................................................ 128  
Use Scan to Destination to s end scanned images to a remote destination, such as an FTP server or a 
personal computer.  
Sending a Scanned Image to a Destination 
Before scanning to a destination, configure the destination folders on the server or share the folder on a 
personal computer.  In addition, you must have at least one Scan To Destination in the address book. If 
Scan To Destination properties are not properly configured, the Scan To icon appears grayed out on the 
touch screen.  
To scan an image and send it to a destination:  
1.   Load th e original on the document glass or in the document feeder.  
2.   Press the Services Home  button, then touch Scan To . 
3.   On the Device Address Book page, select  Scan Contacts or  Scan Favorites . 
Note:  If the Device Address Book does not appear, press the Clear All  button and start over. 
4.   In the Names list, touch a destination, then touch Add to Recipients . 
5.   Repeat steps 3 and 4 for each destination as needed.  
6.   Touch  OK. 
7.   To change any of the scan settings, use the options at the bottom of the touch screen.  
For details, see Changing the Basic Scan Settings  on page  120. 
8.   Press the green Start  button.  
The Job Progress screen appears, and the original is scanned. The file is stored as a file at the 
destination.   
						

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Scanning to a Computer 
If the system administrator enables Remote Start in CentreWare Internet Services, you can scan images 
directly from the scanner to a PC. Using Microsoft Clip Organizer, you can scan, import, and store image s 
from the printer. You can also scan directly from the printer to a computer using most TWAIN -compliant 
scanning applications.  
Scanning to a Computer  
If the system administrator enables Remote Start in CentreWare Internet Services, you can scan images 
directly from the scanner to a PC. Using Microsoft Clip Organizer, you can scan, import, and store images 
from the printer. You can also scan directly from the printer to a computer using most TWAIN -compliant 
scanning applications.  
Scanning to a Computer  
1.  At the printer, load the original on the document glass or in the automatic document feeder.  
2.   At your computer, click Start  >  Programs  >  Microsoft Office  >  Microsoft Office Tools  >  Microsoft 
Clip Organizer . 
3.   Click  File >  Add Clips to Organizer  >  From Scanner or  Camera. 
4.   Click  Device  >  Xerox TWAIN Driver.  
5.   Click  Custom Insert . 
6.   If multiple scanners are installed on your computer, click Select Scan Device , select the scanner, 
then click  Select. 
7.   To select a size for the scanned image, click Scan Size  and select an opti on. 
8.   To select the sides to scan from the original, click  Side to Scan and select an option:  
−   1-Sided Scan : Scans only one side of the original document or image and produces 1 -sided 
output files.  
−   2-Sided Scan : Scans both sides of the original document or im age. 
−   2-Sided Scan, Short Edge  scans both sides of the original image on the short edge.  
9.   To select the resolution to scan the image, click Resolution , then select an option. 
10.  To adjust the scan color, click Image Color  and select an option:  
−   Auto  detects the color content in the original image. If the original image is color, the printer 
scans in full color. If the original is a black and white document, the printer scans in black and 
white only.  
−   Color : Scans in full color.  
−   Grayscale: Detects and scans various shades of gray.  
−   Black and White : Scans in black and white only.  
11.  To scan the image, click Scan .  
						

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Using One -Touch Scanning  
One-Touch Scanning allows you to scan a document to a selected location with the touch of a button. 
Before you can use One- Touch Scanning, the system administrator must configure the scanning 
template and enable the selection on the touch screen. The printer can have several one- touch 
selections, each with a different scan destination and different scan settings.  
To use One -T ouch Scanning:  
1.   Load the original on the document glass or in the document feeder.  
2.   Press the Services Home  button, then touch a one-touch scan icon.  
3.   To change any of the scan settings, use the options at the bottom of the touch screen.  
For details, see Chan ging the Basic Scan Settings  on page  120. 
4.   Press the green Start  button.  
The Job Progress screen appears, and the original is scanned. The file is stored as a file at the 
destination.