Xerox 8700x Manual
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ColorQube 8700/8900 Color Multifunction Printer 131 User Guide This chapter includes: • Basic Faxing ................................ ..................................................................................................................................... 132 • Sending an Embedded Fax ................................ ......................................................................................................... 134 • Sending a Server Fax ................................ .................................................................................................................... 144 • Sending an Internet Fax ................................ .............................................................................................................. 148 • Sending a LAN Fax ................................ ........................................................................................................................ 154 • Using the Address Book ................................ ............................................................................................................... 155 The system administrator must set up some fax features before you can use them. For details, see the System Administrator Guide at www.xerox.com/office/CQ8700docs . 8 Faxing
Faxing 132 ColorQube 8700/8900 Color Multifunction Printer User Guide Basic Faxing You can send a fax in one of four ways: • Fax, or embedded fax, scans the document and sends it directly to a fax machine. • Server Fax scans the document and sends it to a fax server, which transmits the document to a fax machine. • Internet Fax scans the document and emails it to a recipient. • LAN Fax sends the current print job as a fax. For details, see the print driver software. To send a fax: 1. Load your original documents: − Use the document glass for single pages or paper that cannot be fed using the document feeder. Place the first page of the document face down, in the top left corner of the document glass. − Use the document feeder for multiple or single pages. Remove any staples and paper clips from the pages and place them face up in the document feeder. 2. Press the Services Home button, then touch the appropriate fax. 3. Address the fax using one or more of the a vailable options: − The Enter Number and Press Add field allows you to enter a fax number manually. Use the alphanumeric keypad to enter the number, then touch Add. − Dialing Characters allows you to insert characters such as a Dial Pause in a fax number. Use the touch screen keypad to enter the numerals and characters, then touch Save . Note: One or more dialing pauses can be required between the access number for an outside line and the fax number. When inserted, the dial pauses appear as commas in the fax number. − Favorites allows you to access selected favorite individual or group contacts from the address book. − Address Book allows you to access the printer address book. 4. On the Fax tab, adjust the available fax options as needed. 5. Adjust additional fax options as needed. For details, see Selecting Fax Options on page 136, Selecting Server Fax Options on page 145 , or Selecting Internet Fax Options on page 150. 6. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned.
Faxing ColorQube 8700/8900 Color Multifunction Printer 133 User Guide Docu ment Glass • Lift the document feeder cover and place the first page face down in the upper left corner of the document glass. • Align the originals to the matching paper size printed on the edge of the glass. • The document glass accepts paper sizes up to 297 x 432 mm (11.7 x 17 in.). • The document glass automatically detects standard paper sizes. Document Feeder • Insert originals face up, with page one on top. • The confirmation indicator illuminates when you load the originals corr ectly. • Adjust the paper guides so they fit against the originals. • The document feeder accepts paper weights 38– 128 g/m² for 1 -sided pages, and 50– 128 g/m² for 2 -sided pages. • The document feeder accepts paper sizes from 85 x 125 mm (3.3 x 4.9 in.) through 297 x 432 mm (11.7 x 17 in.) for 1-sided pages, and 110 x 125 (4.3 x 4.9 in.) through 297 x 432 mm (11.7 x 17 in.) for 2-sided pages. • The maximum feeder capacity is approximately 110 sheets of 80 g/m² paper. • The document feeder automatically detects standar d paper sizes.
Faxing 134 ColorQube 8700/8900 Color Multifunction Printer User Guide Sending an Embedded Fax 1. Load the original document in the document feeder or on the document glass. 2. Press the Services Home button, then touch Fax. 3. To address the fax, touch one or more options: − The Enter Number and Press Add field allows you to enter a fax number manually. Use the alphanumeric keypad to enter the number, then touch Add. − Dialing Characters allows you to insert characters such as a dial pause in a fax number. Use the touch screen keypad to enter the numerals an d characters, then touch Add. Add more numbers, or touch Close . Note: One or more dialing pauses can be required between the access number for an outside line and the fax number. When inserted, the dial pauses appear as commas in the fax number. − Favorites allows you to access selected favorite individual or group contacts from the address book. − Address Book allows you to select fax numbers from your Address Book. Touch the Down arrow, then select Individual or Group from the drop -down menu. Touch the Up or Down arrows to scroll through the list, touch the desired contact, then select Add to Recipients from the drop -down menu. Select and add more contacts, or touch Close . 4. To include a cover sheet: a. Touch Cover Sheet > On . b. Touch the To field, use the touch scre en keyboard to type the name of the recipient, then touch Save. c. Touch the From field, use the touch screen keyboard to type the name of the sender, then touch Save. d. To add a comment, do one of the following: • Touch an existing comment, then touch Save . • Touc h an comment, touch Edit , use the touch screen keyboard to type the text, then touch Save . Notes: • To delete an existing comment, touch the comment, then touch Clear . Touch Clear to confirm the action. • To edit an existing comment, touch the comm ent, then touch Edit. Use the touch screen keyboard to change the comment, then touch Save . 5. Touch 2-sided Scanning and select an option. 6. Touch Original Type and select an option.
Faxing ColorQube 8700/8900 Color Multifunction Printer 135 User Guide 7. Touch Resolution and select an option. 8. Select more options as needed. For details, see Selecting Fax Options on page 136. 9. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned. Note: To pause the job, press the Stop button. On the touch screen, touch Resume Scanning to continue the job, or Cancel Scanning to cancel the job completely. If you do not make a selection within 60 seconds, the job automatically resumes.
Faxing 136 ColorQube 8700/8900 Color Multifunction Printer User Guide Selecting Fax Options This section includes: • Adjusting Brightness and Sharpness ................................ ...................................................................................... 136 • Automatically Suppressing Background Variation ................................ ............................................................ 137 • Adjusting the Contrast ................................ ................................................................................................................. 137 • Specifying the Size of the Original ................................ .......................................................................................... 137 • Selecting Reducing or Splitt ing ................................ ................................................................................................. 138 • Setting Up Book Faxing ................................ ............................................................................................................... 138 • Printing a C onfirmation Report ................................ ................................................................................................ 138 • Selecting the Starting Rate ................................ ........................................................................................................ 139 • Sending a Delayed Fax ................................ ................................................................................................................ 139 • Sending Header Text ................................ .................................................................................................................... 139 • Sending a Fax to a Remote Mailbox ................................ ....................................................................................... 140 • Storing a Fax in a Local Mai lbox ................................ .............................................................................................. 140 • Printing Local Mailbox Documents .......................................................................................................................... 140 • Deleting Local Mailbox Documents ................................ ........................................................................................ 141 • Storing a Fax for Local or Remote Polling ............................................................................................................. 141 • Printing or Deleting Secure Faxes ................................ ............................................................................................ 141 • Polling a Remote Fax ................................ .................................................................................................................... 142 • Building a Fax Job ................................ .......................................................................................................................... 142 Adjusting Brightness and Sharpness You can lighten or darken the image, and adjust the sharpness. To adjust the image: 1. Press the Services Home button, then touch Fax. 2. Touch the Image Quality tab, then touch Image Options . 3. On the Image Options screen, adjust the sliders as needed: − Lighten/Darken lightens or darkens the image. − Sharpness sharpens or softens the image. 4. Touch OK.
Faxing ColorQube 8700/8900 Color Multifunction Printe r 137 User Guide Automatically Suppressing Background Variation When scanning originals printed on thin paper, text or images printed on one side of the paper can be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. To select Auto Suppression: 1. Press the Services Home button, then touch Fax. 2. Touch the Image Quality tab, then touch Image Enhancement . 3. Under Background Suppression, touch Auto Suppression . 4. Touch OK. Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image. To adjust the contrast: 1. Press the Services Home button, then touch Fax. 2. Touch the Image Quality tab, then touch Image Enhancement . 3. On the Image Enhancement screen, select an option: − Manual Contrast allows you to adjust the contrast manually . Under Manual Contrast, move the slider up or down to increase or decrease the contrast. The middle position on the slider, Normal, does not change the contrast. − Auto Contrast allows the printer to set the contrast automatically. 4. Touch OK. Specifying the Size of the Original To ensure that you are scanning the correct area of the documents, specify the original size. To specify the original size: 1. Press the Services Home button, then touch Fax. 2. Touch the Layout Adjustment tab, then touch Original Size . 3. On the Original Size screen, select an option: − Auto Detect allows the printer to determine the size of the original. − Preset Scan Areas specifies the area to scan when it matches a standard paper size. In the scrolling list, touch the desired paper size. − Custo m Scan Area allows you to specify the height and width of the area to scan. To specify an area, touch the Length (Y) and Width (X) arrows. − Mixed Size Originals allows you to scan standard -size originals of varying sizes. Use the diagram on the screen to determine which original sizes can be mixed in the same job. 4. Touch OK.
Faxing 138 ColorQube 8700/8900 Color Multifunction Printer User Guide Selecting Reducing or Splitting You can determine the method to use for handling images that are too large. To select reducing or splitting: 1. Press the Services Home button, then touch Fax. 2. Touch the Layout Adjustment tab, then touch Reduce/Split . 3. Touch an option: − Reduce to Fit shrinks large documents to fit on smaller paper. − Split Across Pages continues a single image across several pages. 4. Touch OK. Setting Up Book Faxing You can determine the method used for scanning images in a book. To select book faxing: 1. Press the Services Home button, then touch Fax. 2. Touch the Layout Adjustment tab, then touch Book Faxing. 3. Touch an option: − Off is the default setting. − Both Pages scans both pages of the book. − Left Page Only scans the left page of the book. − Right Page Only scans the right page of the book. 4. To set the amount to erase, touch the Binding Edge Erase arrows as needed. 5. Touch OK. Printing a Confirmation Report You can print a report that confirms when your faxes are sent or received. The report contains information on timeouts, busy signals, and retry failures. To set up a confirmation report printing: 1. Press the Services Home button, then touch Fax. 2. Touch the Fa x Options tab, then touch Confirmation Report . 3. Touch an option: − Always Print generates a report for all fax jobs. − Print on Error Only generates a report only for fax jobs that fail to send. 4. Touch OK.
Faxing ColorQube 8700/8900 Color Multifunction Printe r 139 User Guide Selecting the Starting Rate Select the highest starting rate unless the destination for the fax you are sending has special requirements. To select the transmission speed for a fax: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Starting Rate. 3. Touch an option. 4. Touch OK. No te: Some telephone networks can require you to set the fax starting rate to Forced (4800 bps). The slower data rate ensures a more reliable transmission of data. Sending a Delayed Fax You can set a time in the future for the printer to send your fax job. T he delay can range from 15 minutes through 24 hours. Note: Before using this feature, set the printer to the current time. To specify the time to send your fax: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Delay Send. 3. Touch Specified Time . − Touch the Hour field, then touch the arrows to set a number. − Touch the Minute field, then touch the arrows to set a number. − If your printer is set to display the 12 -hour clock, touch AM or PM . 4. Touch OK. The fax is sent at the specified time. Sending Header Text The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/CQ8700docs . To include the fax header text: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Send Header Text . 3. Touch an option. 4. Touch OK.
Faxing 140 ColorQube 8700/8900 Color Multifunction Printer User Guide Sending a Fax to a Remote Mailbox 1. Press the Services Home button, then touch Server Fax. 2. Touch the Fax Options tab, then touch Mailboxes . 3. Touch Send to Remote Mailbox . 4. To address the fax, select an option: − The Fax Number field allows you to enter a fax number. Use the alphanumeric keypad to enter the number, then touch Add . − Dialing Characters allows you to insert characters such as a Dial Pause in a fax number. Use the touch screen keypad to enter the numerals and characters, then touch Save . 5. Touch the Mailbox Number field, then use the alphanumeric keypad to enter the mailbox number. 6. Touch the Mailbox Passcode field, then use the alphanumeric keypad to enter the four- digit mailbox passcode. 7. Touch OK. Storing a Fax in a Local Mailbox The system administrator must create a mailbox before you can use this feature. For details, see the System Administrator Guide at www.xerox.com/office/CQ8700docs . To store a fax in a local mailbox: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Mailboxes . 3. Touch Store to Local Mailbox . 4. Touch the Mailb ox Number field, then use the alphanumeric keypad to enter the mailbox number. 5. Touch the Mailbox Passcode field, then use the alphanumeric keypad to enter the four- digit mailbox passcode. 6. Touch OK. Printing Local Mailbox Documents To use this feature, you must have documents stored in a mailbox. For details, see Storing a Fax in a Local Mailbox on page 140. To print local mailbox documents: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Mailboxes . 3. Touch Print Local Mailbox Documents . 4. Touch the Mailbox Number field, then use the alphanumeric keypad to enter the mailbox number. 5. Touch the Mailbox Passcode field, then use the alphanumeric keyp ad to enter the four-digit mailbox passcode. 6. Touch Print All Documents . The documents in the mailbox are printed.