Xerox 8700x Manual
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Faxing ColorQube 8700/8900 Color Multifunction Printe r 141 User Guide Deleting Local Mailbox Documents 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Mailboxes . 3. Touch Delete Local Mailbox Documents . 4. Touch the Mailbox Number field, then use the alphanumeric keypad to enter the mailbox number. 5. Touch the Mailbox Passcode field, then use the alphanumeric keypad to enter the four- digit mailbox passcode. 6. Touch Delete All Documents . 7. To confirm, touch Delete All . All documents in the mailbox are deleted. Storing a Fax for Local or Remote Polling Turn on Secure or Non-Secure Local Polling to make fax documents stored on one printer available for remote polling by other printers. When Secure Local Polling is on, you create a list of fax numbers that are allowed to access the stored faxes on the printer. To store a fax: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Local Polling . 3. Under Store for Local Polling, touch one of the following options: − Non -Secure Polling scans your originals and stores them as documents. Anyone with this fax number can access the documents. − Secure Polling scans your originals and stores them as documents. You specify the fax numbers that can access the documents. 4. For secure polling, touch one or more of the following to add fax numbers to the access list: − Fax Number field allows you to enter a fax number manually. Use the alphanumeric keyboard to enter the number, and tou ch Add. − Address Book allows you to add individual stored fax numbers to the list. Select a fax number, and select Add to Recipients from the drop -down menu. Touch Close. − The Allow all Address Book fax numbers access check box adds all stored fax numbers to the list. Note: To modify existing entries in the access list, touch the entry, then select Edit , Remove , or Remove All from the drop -down menu. 5. Touch Save. Printing or Deleting Secure Faxes 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Local Polling . 3. Under Store for Local Polling, touch an option: − Print All Stored Documents prints all stored fax documents. − Delete All Stored Documents deletes all stored fax documents. To confirm the action, touch Delete All .
Faxing 142 ColorQube 8700/8900 Color Multifunction Printer User Guide Pollin g a Remote Fax If remote polling is turned on, you can retrieve documents that were stored using local polling on another fax machine. Note: If Local Polling is turned on, Remote Polling is not available. To turn off Local Polling, touch Local Polling > Of f > Save . To poll a remote fax: 1. Press the Services Home button, then touch Fax. 2. Touch the Fax Options tab, then touch Remote Polling . 3. Under Poll, touch Remote Fax. 4. To address the fax, select one or more options: − The Enter Number and Press Add field allows you to enter a fax number manually. Use the alphanumeric keypad to enter the number, then touch + (Add). − Dialing Characters allows you to insert characters such as a Dial Pause in a fax number. Use the touch screen keypad to enter the numeral s and characters, then touch Close. 5. To set a time for the printer to retrieve faxes from other fax machines, do the following: a. Touch Delay Poll . b. To set the time, touch Delay Poll . • Touch the Hour field, then touch the arrows to set a number. • Touch the Minute field, then touch the arrows to set a number. • If your printer is set to display the 12 -hour clock, touch AM or PM . c. Touch OK. 6. To retrieve and print the faxes, touch Poll Now . Note: To cancel, touch Close . Building a Fax Job Use this feature to fax an assorted group of originals, each with different settings. Each segment is programmed and scanned, and the images are stored temporarily in the printer. Once all segments have been stored, the individual segments are faxed as a single job. To build a fax job: 1. Press the Services Home button, then touch the appropriate fax. 2. Address the fax using one or more of the available options: − The Enter Number and Press Add field allows you to enter a fax number manually. Use the alphanumeric keypad to enter the number, then touch Add. − Dialing Characters allows you to insert characters such as a Dial Pause in a fax number. Use the touch screen keypad to enter the numerals and characters, then touch Save . − Address Book allows you to access the printer address book. − Favorites allows you to access selected favorite individual or group contacts from the address book. 3. Touch the Job Assembly tab, then touch Build Job > On .
Faxing ColorQube 8700/8900 Color Multifunction Printe r 143 User Guide 4. Touch Options . a. Select or clear the Display this window between segments check box. b. Select or clear t he Turn Build Job Off after Job is Submitted check box. 5. Program and scan the first segment: a. Load the originals for the first segment. b. Select the required settings, such as layout adjustments, image quality, and options. c. Press the green Start button on the control panel. 6. Program and scan additional segments: a. Load the originals for the next segment. b. When the Build Job screen appears, touch Program Next Segment . c. Using the appropriate tabs, select the required settings. d. Press the green Start butt on to scan the originals for that segment. 7. Repeat the previous step for each remaining segment. Note: At any time, you can touch Delete Last Segment or Delete All Segments to modify the job. 8. When all of the segments have been programmed and scanned, touch Submit the Job . The Job Progress screen appears, and the individual segments are faxed as a single job. 9. On the Job Progress screen, touch Job Details to view a summary of the job. Note: If necessary, touch Delete > Delete Job to cancel the job.
Faxing 144 ColorQube 8700/8900 Color Multifunction Printer User Guide Sending a S erver Fax If a fax server is connected to the network, you can send a document to a fax machine without requiring a dedicated telephone line. When using the server fax, a document is scanned and sent to a fax repository on the network. The fax server then sends the fax over a telephone line to a fax machine. The system administrator must enable the server fax service and configure a fax repository, or filing location, before you can use this feature. To send a server fax: 1. Load the original on the document g lass or in the duplex automatic document feeder. 2. Press the Services Home button, then touch Server Fax. 3. To address the fax, touch one or more options: − The Enter Number and Press Add field allows you to enter a fax number manually. Use the alphanumeric keypad to enter the number, then touch Add. − Dialing Characters allows you to insert characters such as a dial pause in a fax number. Use the touch screen keypad to enter the numerals an d characters, then touch Add. Add more numbers, or touch Close . − Fax Directory allows you to select fax numbers from your Fax Directory. Touch the Up or Down arrows to scroll through the list, touch the desired contact, then select Add to Recipients from the drop -down menu. Select and add more contacts, or touch Close . 4. Touch 2-sided Scanning and select an option. 5. Touch Original Type and select an option. 6. Touch Resolution and select an option. 7. Select more options as needed. For details, see Selecting Server Fax Options on page 145 . 8. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned.
Faxing ColorQube 8700/8900 Color Multifunction Printer 145 User Guide Selecting Server Fax Options This section includes: • Adju sting Brightness ................................ ..................................................................................................................... 145 • Automatically Suppressing Background Variation ................................ ............................................................ 145 • Adjusting the Contrast ................................ ................................................................................................................. 146 • Specifying the Orientation of the Original ................................ ........................................................................... 146 • Specifying the Size of the Original ................................ .......................................................................................... 146 • Sending a Delayed Fax ................................ ................................................................................................................ 147 • Building a Fax Job ................................ .......................................................................................................................... 147 Adjusting Brightness You can lighten or darken the image. To adjust the image: 1. Press the Services Home button, then touch Server Fax. 2. Touch the Image Quality tab, then touch Image Options . 3. On the Image Options screen, adjust the Lighten/Darken slider up or down as needed. 4. Touch OK. Automatically Suppressing Background Variation When scanning originals printed on thin paper, text or images printed on one side of the paper can be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. To select Auto Suppression: 1. Press the Services Home button, then touch Server Fax. 2. Touch the Image Quality tab, then touch Image Enhancement . 3. Under Background Suppression, touch Auto Suppression . 4. Touch OK.
Faxing 146 ColorQube 8700/8900 Color Multifunction Printer User Guide Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image. To adjust the contrast: 1. Press th e Services Home button, then touch Server Fax. 2. Touch the Image Quality tab, then touch Image Enhancement . 3. On the Image Enhancement screen, select an option: − Manual Contrast allows you to adjust the contrast manually. Under Manual Contrast, move the slider up or down to increase or decrease the contrast. The middle position on the slider, Normal, does not change the contrast. − Auto Contrast allows the printer to set the contrast automatically. 4. Touch OK. Specifying the Orientation of the Original 1. Touch the Lay out Adjustment tab, then touch Original Orientation . 2. On the Original Orientation screen, touch the desired orientation: − Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder. − Portrait Originals and Landsc ape Originals refer to the images on the originals. Note: If you are using the document glass, the orientation of the original is as seen before turning it over. 3. Touch OK. Specifying the Size of the Original To ensure that you are scanning the correct area of the documents, specify the original size. To specify the original size: 1. Press the Services Home button, then touch Server Fax. 2. Touch the Layout Adjustment tab, then touch Original Size . 3. On the Original Size screen, select an option: − Auto Detect allows the printer to determine the size of the original. − Preset Scan Areas specifies the area to scan when it matches a standard paper size. In the scrolling list, touch the desired paper size. − Custom Scan Area allows you to specify the height and width of the area to scan. To specify an area, touch the Length (Y) and Width (X) arrows. − Mixed Size Originals allows you to scan standard -size originals of varying sizes. Use the diagram on the screen to determine which original sizes can be mixed in the same j ob. 4. Touch OK.
Faxing ColorQube 8700/8900 Color Multifunction Printer 147 User Guide Sending a Delayed Fax You can set a time in the future for the printer to send your fax job. The delay can range from 15 minutes through 24 hours. Note: Before using this feature, set the printer to the current time. To specify the time to se nd your fax: 1. Press the Services Home button, then touch Server Fax. 2. Touch the Fax Options tab, then touch Delay Send. 3. Touch Specified Time . a. Touch the Hour field, then touch the arrows to set a number. b. Touch the Minute field, then touch the arrows to set a number. c. If your printer is set to display the 12 -hour clock, touch AM or PM . 4. Touch OK. The fax is sent at the specified time. Building a Fax Job For details, see Building a Fax Job on page 142.
Faxing 148 ColorQube 8700/8900 Color Multifunction Printer User Guide Sending an Internet Fax If an SMTP (email) server is connected to the network, a document can be sent to an email address. This feature eliminates the need for a dedicated telephone line and the a ssociated service costs. When sending an Internet Fax, the document is scanned and sent to an email address. To send an Internet fax: 1. Load the original on the document glass or in the document feeder. 2. Touch the Services Home button, then touch Internet Fax. 3. Address the fax: a. Touch New Recipient . b. Touch the Down arrow, then select To: or Cc: from the menu. c. Touch the Enter email address and select Add field, then use the touch screen keyboard to type the email address. d. Touch Add. e. Use the touch screen keyboard t o type additional email addresses. f. When you are finished, touch Close . 4. To add a subject line: a. Touch Subject , then use the touch screen keyboard to type the desired text. Note: To modify the default subject that appears, touch X to clear the field. b. Touch OK. 5. Adjust the Internet fax options as needed: a. Touch Output Color and select from the drop -down menu: • Auto Detect • Black & White • Grayscale • Color b. Touch 2-sided Scanning and select from the drop -down menu: • 1-Sided • 2-Sided • 2-Sided, Rotate Side 2 c. Touch Original Type and select from the drop -down menu: • Photo & Text • Photo • Text • Map • Newspaper/Magazine
Faxing ColorQube 8700/8900 Color Multifunction Printer 149 User Guide 6. Adjust fax options as needed. 7. Press the green Start button. The printer scans the pages and sends the document as an email attachment in .pdf or .tiff file format, when all pages have been scanned.
Faxing 150 ColorQube 8700/8900 Color Multifunction Printer User Guide Selecting Internet Fax Options This section includes: • Adjusting Brightness and Sharpness ................................ ...................................................................................... 150 • Automatically Suppressing Background Variation ................................ ............................................................ 150 • Adjusting the Contrast ................................ ................................................................................................................. 151 • Setting the Resolution ................................ .................................................................................................................. 151 • Setting the Quality and File Size ................................ .............................................................................................. 151 • Specifying the Orientation of the Original ................................ ........................................................................... 152 • Specifying the Size of the Original ................................ .......................................................................................... 152 • Adding a Message ................................ ......................................................................................................................... 152 • Specifying a Reply To Address ................................ .................................................................................................. 152 • Printing an Acknowledgment Report ................................ ...................................................................................... 153 • Building a Fax Job ................................ .......................................................................................................................... 153 Adjusting Brightness and Sharpness You can lighten or darken the image, and adjust the sharpness. To adjust the image: 1. Touch the Services Home button, then touch Internet Fax. 2. Touch the Advanced Settings tab, then touch Image Options . 3. On the Image Options screen, adjust the sliders as needed: − Lighten/Darken lightens or darkens the image. − Sharpness shar pens or softens the image. 4. Touch OK. Automatically Suppressing Background Variation When scanning originals printed on thin paper, text or images printed on one side of the paper can be seen on the other side. Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors. To select Auto Suppression: 1. Touch the Services Home button, then touch Internet Fax. 2. Touch the Advanced Settings tab, then touch Image Enhancement . 3. Under Background Suppression, touch Auto Suppression . 4. Touch OK.