Sharp Mx2310u User Guide

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FORWARDING RECEIVED FAXES 
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
previously programmed fax machine.
This function is convenient in an office or work area that has two or more telephone lines and another fax machine is 
connected to a different line than the machine.
Forwarding of received faxes is executed in the system settings of the machine. Press the [SYSTEM SETTINGS] key on 
the operation panel to display the system setting menu screen in the touch panel. Select [Fax Data Receive/Forward] - 
[Fax Settings], and then touch the key that executes received fax forwarding.
 If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be 
forwarded.
 A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was 
cancelled or an error occurred, the fax will be held in memory until it can be printed.
 All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be 
forwarded.
 If a password entry screen appears after touching the [OK] key, Hold Setting for Received Data Print has been enabled. 
Enter the password with the numeric keys to begin forwarding.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-62)
System Settings: Fax Data Receive/Forward (page 7-22)
Use this to forward received faxes when the machine is unable to print.
System Settings (Administrator): Set the Telephone Number for Data Forwarding
This is used to store the forwarding fax number.
The machine cannot print
Printing Forwarding
Received fax The machine
Forwarding 
destination 
						

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FORWARDING RECEIVED FAXES TO A 
NETWORK ADDRESS  
(Inbound Routing Settings)
You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or 
network folder address. This function can be used to forward received faxes to a specified address without printing them.
CONFIGURING INBOUND ROUTING SETTINGS
All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the 
Start Guide.
The following explanation assumes that the Web pages have been accessed with administrator rights.
To configure inbound routing settings, follow the steps below.
 This function cannot be used for faxes received by confidential reception.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
1
Enabling the inbound routing function.
(1) In the Web page menu, click [Application 
Settings], [Inbound Routing Settings], and 
then [Administration Settings].
(2) Select [Enable] in Inbound Routing and 
click the [Submit] button.
Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, 
and from specifying which table is used. To do so, select the checkboxes below  .
 Disable Registration of Forward Table    Disable Change/Delete of Forward Table    Disable Change of Forward 
Approval
When inbound routing is enabled, you can also specify whether or not you wish the machine to print the forwarded 
faxes.
To have all received faxes printed before being forwarded, select Print Out All Report in Print Style Setting. To 
have received faxes printed only when an error prevents forwarding, select Print at Error.
If an error occurs when [Not Print and Forward to the Following E-mail Address at Error] is selected, received data is 
not printed, but is forwarded to the specified e-mail address.
After configuring the settings, be sure to click the [Submit] button.
Forwarding
Received fax The machine 
						

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2
Storing sender addresses.
If you wish to have only faxes from specified addresses 
forwarded, store the desired sender addresses. Send 
addresses stored here can be selected from a list when you 
store a forwarding table.
(1) Click [Sender Number/Address 
Registration] in the [Inbound Routing 
Settings] menu in the Web page.
(2) Enter the sender address in Internet Fax 
Address or Fax Number as appropriate, 
and click the [Add to List] button.
The entered address will be added to the Address to be 
Entered list.
 Specify whether the address will be directly entered 
(maximum of 1500 characters) or selected from a 
global address book by clicking the [Global Address 
Search] button.
 To store multiple addresses, repeat this step.
(3) When you have finished adding addresses, 
click the [Submit] button.
 A maximum of 500 sender numbers/addresses can be stored.
 To delete an entered address, select the address in Address to be Entered and click the [Delete] button. 
						

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3
Store a forwarding table.
Follow the steps below to store a forwarding table that 
combines a specified sender and forwarding address.
(1) Click [Inbound Routing Settings] in the Web 
page menu and click the [Add] button.
(2) Enter a Table Name.
(3) Select the line used for reception.
(4) Select the sender whose faxes will be 
forwarded.
 To forward all received faxes, select [Forward All 
Received Data].
 To forward only data received from specific senders, 
select [Forward Received Data from Below Sender]. To 
forward all data except data from specific senders, 
select [Forward Received Data from Senders except 
Below]. Select the appropriate senders from the list and 
click the [Add] button.
(5) Select the forwarding conditions.
 To always forward received data, select [Always 
Forward].
 To specify a day and time on which received data will 
be forwarded, select [Forward on Selected Day & Time] 
and select the checkbox   of the desired day of the 
week. To specify a time, select the [Set Forwarding 
Time] checkbox   and specify the time.
(6) Select the file format.
The format can be set separately for each forwarding 
address (for each of forwarding addresses 1, 2, and 3 in 
the table).
(7) Select the forwarding address.
Forwarding addresses can be selected from the 
machines address book. (Multiple addresses can be 
selected.) A maximum of 1000 forwarding addresses can 
be stored (a combined maximum of 100 file server, 
desktop, and network folder addresses can be stored).
(8) Click [Submit].
 When selecting senders from the Sender Number/Address Setting list, you can use the [Shift] key or the [Ctrl] key 
on your keyboard to select multiple senders.
 A maximum of 50 forwarding tables can be stored.
 Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file 
format to PDF.
 Up to three forwarding day and time settings can be set for one forwarding table, and a forwarding destination can 
be set for each set time. To configure these settings, use the forwarding list tabs to access each setting.
(8)(7)
(3)(2)(4)
(6)(5) 
						

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4
Specifying forwarding tables to be used.
To use the inbound routing function, enable the forwarding 
tables that you wish to use from among the stored tables.
(1) Click [Inbound Routing Settings] in the Web 
page menu.
(2) Select [Always Forward] or [Forward on 
Selected Day & Time] from the forwarding 
table.
The forwarding permission settings that appear here are 
linked to the forwarding conditions set in step 3. If you 
wish to use different forwarding conditions than those set 
in step 3, set the forwarding permission settings.
(3) Click [Submit].
To delete a forwarding table, click the checkbox next to the table name so that it is selected   and click [Delete].
(2)
(3) 
						

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This section explains special modes that can be used for fax transmission.
SPECIAL MODES
When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special 
modes menu consists of two screens. Touch the 
 key to switch between the two screens. When the [OK] key is 
touched in the special modes screen, the selected settings are entered and the base screen reappears.
1st screen 2nd screen
(1) [Program] key
☞STORING FAX OPERATIONS (Program) (page 
4-74)
(2) [Erase] key
☞ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) (page 4-76)
(3) [Dual Page Scan] key
☞TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) (page 4-78)
(4) [Timer] key
☞SENDING A FAX AT A SPECIFIED TIME (Timer) 
(page 4-80)
(5) [2in1] key
☞SENDING TWO PAGES AS A SINGLE PAGE (2in1) 
(page 4-82)
(6) [Card Shot] key
☞SENDING BOTH SIDES OF A CARD AS A SINGLE 
PAGE (Card Shot) (page 4-85)
(7) [Job Build] key
☞SENDING A LARGE NUMBER OF PAGES (Job 
Build) (page 4-88)
When the document cover is installed, this key is not 
displayed.(8) [Mixed Size Original] key
☞TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) (page 4-90)
When the document cover is installed, this key is not 
displayed.
(9) [Slow Scan Mode] key
☞FAXING THIN ORIGINALS (Slow Scan Mode) (page 
4-92)
When the document cover is installed, this key is not 
displayed.
(10) [Original Count] key
☞CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE TRANSMISSION 
(Original Count) (page 4-94)
(11) [File] key
Touch this to use the File function of document filing 
mode.
This function requires the hard disk drive.
(12) [Quick File] key
Touch this to use the Quick File function of document 
filing mode.
This function requires the hard disk drive.
(13) [Verif. Stamp] key*
☞STAMPING SCANNED ORIGINALS (Verif. Stamp) 
(page 4-96)
SPECIAL MODES
Transaction
Report
Own Name
SelectMemory BoxPolling
OKFax/Special Modes
22
Verif.
Stamp
2in1
Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Program
Timer12
(1) (2) (3)
(4) (5) (6)
(7) (8) (9)
(10)
(11)
(12)(13) (14)
(15) (16) (17) 
						

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(14) [Transaction Report] key
☞CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report) 
(page 4-98)
(15) [Own Name Select] key
☞TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select) (page 4-101)(16) [Memory Box] key
☞SENDING A FAX WHEN ANOTHER MACHINE 
POLLS YOUR MACHINE (Polling Memory) (page 
4-105)
(17) [Polling] key
☞CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling) (page 4-102)
* Does not appear when the automatic document feeder and the stamp unit are not installed.
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as 
follows:
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special modes menu screen. Touch this key when you 
wish to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special modes menu screen without saving the 
settings. When settings have been completed, this cancels the settings and returns you to the special modes menu 
screen.
Special modes can generally be combined with other special modes, however, there are some combinations that are not 
possible. If a prohibited combination is selected, a message will appear in the touch panel.
Fax/Special Modes
Erase
Centre
Erase
Side Erase
Edge
EraseEdge+Centre
EraseEdge
CancelOK
OK
10(0~20)
mm
(C)
(A)
(B) 
						

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STORING FAX OPERATIONS (Program)
A program is a group of transmission settings stored together. When transmission settings are stored in a program, the 
settings can be retrieved and used for a fax job by means of a simple operation.
For example, suppose that the same A4 (8-1/2 x 11) size documents are distributed to branch offices in various 
regions once a month.
(1) The same documents are faxed to each branch office
(2) To save paper, two document pages are faxed as a single page
(3) Smudges on the edges of the documents are erased before transmission
When a job program is not storedWhen a job program is stored
Enter the fax numbers of the branch offices
Select the 2in1 function.
Select erase settings
Press the [BLACK & WHITE START] key.
The originals are scanned and transmitted.Retrieve the stored program.
Press the [BLACK & WHITE START] key.
The originals are scanned and transmitted.
Considerable time is required to send the documents each 
month because the above settings must be selected.
In addition, mistakes may occasionally be made when 
selecting the settings, so incorrect transmissions may occur.When a program is stored, settings are selected with ease by 
simply pressing the program key.
In addition, transmission takes place based on the stored 
settings so there are no chances for mistakes.
Programs are stored, edited, and deleted using Address Control in the system settings. See Program (page 
7-21) in 7. SYSTEM SETTINGS.

Programs can also be stored using the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu.
 The settings stored in a program will be retained even after the program is used for transmission. The same settings can 
be used repeatedly for transmission.
 The following settings can be stored in programs.
Destinations: One-touch keys, group keys, search numbers
Image settings: Original scan size, original orientation, duplex scanning, exposure, resolution
Special modes: Polling reception, Erase, Dual Page Scan, Job Build, Mixed Size Original, Slow Scan Mode, 
Original Count, Verif. Stamp, 2in1
F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
 Up to 48 programs can be stored.
 Up to 500 destinations can be stored in each program.
12
12
12
A4 (8-1/2 x 11) size 
documents to be distributedFax received by recipients. 
						

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1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the 
program.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Program] key.
☞SPECIAL MODES (page 4-72)
3
Retrieve the stored program.
(1) Touch the desired program key.
(2) Touch the [OK] key.
4
Select additional settings.
When a program is used, the following settings can be 
additionally specified:
 Image settings: Original scan size*, send size
 Special modes: Timer Transmission, Card Shot, File, Quick 
File, Own Name Select, Transaction Report
* When stored in the program, this cannot be additionally 
specified.
 The screen that appears will vary depending on the destination stored in the program.
 The mode cannot be changed here.
 Functions stored in the program cannot be cancelled here.
5
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned. 
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time. 
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key. 
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
Program C
Program A
Program
Program E
Program G
Program I
Program K
Program D
Program B
Program F
Program H
Program J
Program L
OK
12
(1)(2)
Program : Program C
0123456789
AutoAuto
Auto
USB Mem. ScanFax
Special Modes
Resolution
Exposure
Original
Scan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Preview 
						

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ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase)
The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function 
erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the 
shadows.)
Scanning a thick book
Erase modes
Shadows appear here.
Not using the erase 
functionUsing the erase 
function
Shadows appear in the image.No shadows appear.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
3
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Erase] key.
☞SPECIAL MODES (page 4-72)
Edge EraseCentre Erase Edge + Centre EraseSide Erase