Sharp Mx2310u User Guide

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4
Press the [BLACK & WHITE START] key.
Scanning begins. A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
 When two-sided originals are used, the front of each original is stamped twice.
 If an error occurs during scanning, an original that was not scanned may be stamped.
 When the O mark that is stamped on originals starts to become faint, replace the stamp cartridge. For the procedure for 
replacing the stamp cartridge, see REPLACING THE STAMP CARTRIDGE (page 1-66) in 1. BEFORE USING THE 
MACHINE.
To cancel the stamp function...
Touch the [Verif. Stamp] key in the screen of step 3 so that it is no longer highlighted.
System Settings (Administrator): Default Verification Stamp
This setting is used to always have originals stamped. 
						

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CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT 
(Transaction Report)
A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission 
is performed. The transaction report contains a description of the transmission (date, start time, name of other party, 
time required, number of pages, result, etc.).
☞INFORMATION APPEARING IN THE RESULT COLUMN (page 4-138)
Transaction reports are printed based on conditions set in the system settings; however, you can temporarily select 
different conditions for a transmission. To change the transaction report print conditions at the time of transmission, 
follow the steps below.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
3
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Transaction Report] key.
☞SPECIAL MODES (page 4-72)
4
Select print conditions.
(1) Select the print conditions.
(2) Touch the [OK] key.
 The print conditions for a transaction report are as follows:
Always Print: A transaction report is printed no matter whether the transmission succeeds or fails.
Print at Error: A transaction report is printed when transmission fails.
Do not Print: Do not print a transaction report.
 When the [Print Original Image] checkbox is selected , part of the transmitted original is included on the 
transaction report.
 Even if the [Print Original Image] checkbox is selected  , the original cannot be printed when speaker dialling, 
direct transmission, polling reception, or F-code transmission is used.
Fax/Special ModesOK
Transaction Report
Print Original Image
OKCancel
Always PrintPrint at ErrorDo not Print
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5
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned. 
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time. 
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key. 
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
For a broadcast transmission, changes to the transaction report print conditions apply to all destinations.
To cancel the transaction report setting...
Touch the [Cancel] key in the screen of step 4.
System Settings (Administrator): Transaction Report Print Select Setting
This is used to set the conditions for printing transaction reports.
The factory default setting is  .
Single Sending: Print Out All Report/ /No Printed Report
Broadcasting: /Print Out Error Report Only/No Printed Report
Receiving: Print Out All Report/Print Out Error Report Only/
Confidential Reception (fax mode):  /No Printed Report
System Settings (Administrator): Original Print on Transaction Report
This is used to have part of the transmitted original printed on the transaction report.
Print Out Error Report Only
Print Out All Report
No Printed Report
Print Out Notice Page 
						

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ADDING YOUR SENDER INFORMATION TO 
FAXES (Own number sending)
Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the 
top of each fax page you transmit.
Example of the sender information printed
(1) Date, time: The date and time of transmission.
(2) Sender name: The sender name programmed in the machine.
(3) Sender fax number: The sender fax number programmed in the machine.
(4) Page numbers: Page number / total pages (the total page number is only printed 
when the fax is sent by memory transmission.)
Information programmed in Own Number Sending
Date, time: Adjust the setting in Clock Adjust in the system settings.
Sender name, sender fax number: Program the sender name and fax number in Sender Data Registration in the system 
settings (administrator). If you intend to use own number sending, be sure to configure 
this information.
Page numbers: Select whether or not to include page numbers in Printing Page Number at Receiver in 
the system settings (administrator). 
Page numbers appear in the format page number / total pages. Only the page number 
is printed when manual transmission or quick online transmission is used.
System Settings (Administrator): Date/Own Number Print Position Setting
This is used to set the position where the sender information is printed. The sender information can be printed outside the 
scanned original image or inside the scanned original image.
04/APR/2010/Sat 3:00 PM    AAAAA   FAX No. 0123456789   P.001/001
(1) (2) (3) (4)
Sender 
informationSender 
information
OriginalsOriginals
Outside scanned image (factory default setting) Inside scanned image
The transmitted image length will be: length of sender 
information + length of original image. When the fax is 
printed by the receiving machine, it may be reduced or 
divided onto two pages.The sender information is printed inside the original 
image, and thus the transmitted image length is the 
length of the original. Note that the sender information 
will overlap part of the original image (the overlapped 
part of the original image will not appear). 
						

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TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select)
You can select the sender information printed on a transmitted fax from a list of stored senders.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Own Name Select] key.
☞SPECIAL MODES (page 4-72)
2
Select the sender information.
(1) Touch the desired sender information key.
(2) Touch the [OK] key.
3
Touch the [OK] key.
System Settings (Administrator): Registration of Own Name Select
This is used to store sender information for Own Name Select.
Own Name SelectCancelOK
12
AAAAA
CCCCC 
EEEEE 
GGGGG
IIIII
KKKKK
BBBBB
DDDDD
FFFFF
HHHHH
JJJJJ
LLLLL
(1)(2)
Transaction
Report
Own Name
SelectMemory BoxPolling
OKFax/Special Modes
22
Verif.
Stamp 
						

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CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in 
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Select polling reception.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-72)
(2) Touch the   keys to switch through the 
screens.
(3) Touch the [Polling] key so that it is 
highlighted.
(4) Touch the [OK] key.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
Multiple fax numbers can be entered.
Polling will take place in the order that the numbers were entered.
Polling multiple machines is called Serial Polling.
Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode 
cannot be used.
 To enter multiple fax numbers, touch the [Next Address] key after entering a fax number and enter the next fax 
number.
(1) Requests fax transmission.
Transmission
(2) The previously prepared 
document is transmitted. (3) The fax is received.
Transaction
Report
Own Name
SelectMemory Box
Verif.
Stamp
Polling
OKFax/Special Modes
22
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3
Press the [BLACK & WHITE START] key.
Your machine will call the other machine and initiate reception of the fax.
 Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when 
you are not present (Only one timer polling reception can be set.).
 This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
 The receiving machine bears the expense (phone charges) of the polling reception.
To cancel polling reception...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted. 
						

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INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax 
information service.
 Make sure that an original is not placed in the machine when using the polling reception function.
 This function cannot be used to poll multiple machines (serial polling).
1
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the [Address Book] key in the base 
screen.
(3) Touch the one-touch key of the desired 
destination.
A group key cannot be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
 After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The 
speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level.
2
Receive the fax.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-72)
(2) Touch the   keys to switch through the 
screens.
(3) When you hear the fax tone, touch the 
[Polling] key.
The fax is received.
 This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
 The receiving machine bears the expense (phone charges) of the polling reception.
Sort Address
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
10515
Speaker Volume
ToCc
Telephone mode.
Fax Manual
Reception
ResendSpeaker
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
Condition
Settings
(3)(1)
Transaction
Report
Own Name
Select
Verif.
Stamp
Memory BoxPolling
OKFax/Special Modes
22
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SENDING A FAX WHEN ANOTHER 
MACHINE POLLS YOUR MACHINE 
(Polling Memory)
Sending a document that has been scanned into memory when another machine polls your machine is called Polling 
Memory.
Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
RESTRICTING POLLING ACCESS (Polling security)
To only allow specified machines to poll your machine, you can restrict polling to machines whose programmed sender 
fax number matches a fax number stored in your machine as a polling passcode number. This is called Polling 
Security.
To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines) 
in the machines system settings, and then enable polling security.
Up to 10 fax numbers can be stored as polling passcode numbers.
System Settings (Administrator): Fax Polling Security
This is used to enable polling security. This is used to store fax numbers as polling passcode numbers.
(1) Requests fax transmission.
(3) The fax is received. (2) The document in the memory box is 
transmitted. Polling 
memory box
Transmission 
						

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SCANNING A DOCUMENT INTO POLLING MEMORY
Follow these steps to scan a document into the memory box for polling transmission (Public Box).
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-72)
3
Touch the [Data Store] key.
4
Touch the [Public Box] key.
5
Specify the number of polling times.
(1) Touch the key for the desired number of 
times.
Touch the [Once] key if you want the document cleared 
from memory after it is transmitted. Touch the [Unlimited] 
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Store
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Unlimited
Once
OKMemory Box - Data Store
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