Sharp MX M363N User Manual

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CONVENIENT PRINTER FUNCTIONS
USING TWO MACHINES TO PRINT A LARGE PRINT 
JOB (Tandem Print)
Two machines are required to use this function.
Tandem Print allows you to divide a large print job 
between two machines connected to your network.
The machines simultaneously print each half of the job, 
making it possible to shorten the printing time when 
printing a large number of sets.
To use Tandem Print, the IP address of the slave 
machine configured in Tandem Connection Setting in 
the machines system settings (administrator) must be 
configured in the printer driver. In a Windows 
environment, this can be accomplished automatically by 
clicking the [Auto Configuration] button on the 
[Configuration] tab of the printer driver. In a Macintosh 
environment, this can be accomplished automatically by 
clicking the [Tandem Settings] button.
(1) Click the [Advanced] tab.
(2) Select the [Tandem Print] checkbox  .
(This function can only be used in Mac OS X.)
(1) Select [Tandem Print].
(2) Select the [Tandem Print] checkbox  .
Example: Printing 4 sets of copies
2 sets of 
copies 2 sets of 
copies
Windows
(1)(2)
Tandem Print function can only be used when the 
printer driver is installed using a Standard 
installation, or a Custom installation with LPR 
Direct Print (Specify Address/Auto Search) selected.
Macintosh
(2)(1)
To use the tandem print function, the protocol to be 
used must be selected in accordance with the 
message that appears in the left screen when adding 
the printer driver with the Printer Setup Utility (Print 
Center in Mac OS X v10.2.8).
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SAVING AND USING PRINT FILES
(Retention/Document Filing)
This function is used to store a print job as a file on the 
machines hard drive, allowing the job to be printed from 
the operation panel when needed. The location for 
storing a file can be selected to prevent the file from 
being mixed together with files of other users.
When printing from a computer, a password (5 to 8 
digits) can be set to maintain the secrecy of information 
in a stored file.
When a password is set, the password must be entered 
to print a stored file from the machine.
Hold Only
This setting is used to hold a print job on the machines hard drive without printing it.
Hold After Print
This setting is used to hold a print job on the machines hard drive after it is printed.
Sample Print
When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set 
of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of 
excessive misprints.
To print files stored on the machines hard drive, see PRINTING A STORED FILE  (page 6-31) in 6. DOCUMENT 
FILING.
(1) Click the [Job Handling] tab.
(2) Select the retention setting.
Click the [Retention] checkbox  . Select the retention 
method in Retention Settings. To enter a password (5 to 
8 digit number), click the [Password] checkbox  .
(3) Select document filing settings.
Select the folder for storing the file in Document Filing 
Settings. If you selected [Custom Folder], click the 
[Stored to] button to select the folder.
HDD
Windows
(1)(2)
(3)
 When [Quick File] is selected, Retention Settings 
will be set to [Hold After Print] only.

When [Quick File] is selected, the password entered 
in Retention Settings is cleared and cannot be used.
To store a file in a custom folder, the custom folder 
must first be created using Document Filing Control 
in the system settings (administrator). If a password 
has been established for a custom folder, enter the 
Folder Password in the folder selection screen.
In an IPV6 environment, files can only be stored in 
the main folder.
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(1) Select [Job Handling].
(2) Select the retention setting.
Click the [Retention] checkbox  . Select the retention 
method in Retention Settings. To simplify operation the 
next time the same password is set, click the   (lock) 
button after entering the password (5 to 8 digit number).
(3) Select document filing settings.
Select the folder for storing the file in Document Filing 
Settings. If you selected [Custom Folder], click the 
[Stored to] button to select the folder.
Automatically print all stored data
When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who 
logs in can be printed automatically after log in.
After all jobs are printed, the files are deleted.
To use the print all function, the following steps are necessary:
 Automatically print stored jobs after login must be enabled in the system settings (administrator) of the machine.
 At the time of retention print, in addition to user authentication information, the user name stored in the machine 
must be entered in User Name of the job ID in the printer driver.
☞Windows:PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-8)
☞Macintosh:PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED (page 3-21)
(1) Log into the machine.
Enter your user number or login name and password in the user authentication screen of the machine.
(2) Perform print all.
A confirmation prompt will appear. Touch the [OK] key. The print files stored in the quick file folder, main folder, and custom 
folder will be printed automatically and then deleted.
Macintosh
(3)
(1)(2)
 When [Quick File] is selected, Retention Settings 
will be set to [Hold After Print] only.
 When [Quick File] is selected, the password entered 
in Retention Settings is cleared and cannot be 
used.
 To store a file in a custom folder, the custom folder 
must first be created using Document Filing 
Control in the system settings (administrator). If a 
password has been established for a custom folder, 
enter the Folder Password in the folder selection 
screen.
 In Mac OS X v10.5 to 10.5.5, if you wish to store 
document filing settings in a custom folder, click the 
[Custom Folder] tab.
 In Mac OS 9, select [Job Handling] and then select 
the retention setting. (The document filing function 
cannot be used.)
Files with a password and files that are protected by the document filing function of the machine will not be printed. Files in a 
folder (excluding My Folder) that has a password will also not be printed.
If you do not wish to print all...
Touch the [Cancel] key in step (2).
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When you do not have the printer driver installed on your computer, or when the software application used to open a file 
that you wish to print is not available, you can print directly to the machine without using the printer driver.
The file types (and corresponding extensions) that can be printed directly are shown below.
DIRECTLY PRINTING FROM THE MACHINE
A file on an FTP server, in a network folder or in a USB memory device connected to the machine can be selected and 
printed from the operation panel of the machine without using the printer driver.
PRINTING WITHOUT THE PRINTER 
DRIVER
File TypeTIFFJPEGPCL
PDF/
Encrypted 
PDF
PSXPS
Extensiontiff, tifjpeg, jpg,
jpe, jfifpclpdfpsxps
 To print PDF and PS files, the PS3 expansion kit must be installed.
 To print XPS files, the XPS expansion kit must be installed.
 Depending on the file type, it may not be possible to print some files in the above table.
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DIRECTLY PRINTING A FILE ON AN FTP SERVER
When an FTP server is configured in the machines Web pages, you can specify and print a file on the FTP server from 
the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer.
For the procedure for accessing the Web pages, see the Quick Start Guide.
To configure FTP server settings, click [Application Settings] and then [Setting for Print from the MFP(FTP)] in the Web page 
menu. (Administrator rights are required.) Up to 20 FTP servers can be configured.
1
Access the FTP server.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Ex Data Access] tab.
(3) Touch the [FTP] key.
The [FTP] key cannot be touched when any FTP server 
has not been configured.
2
Touch the key of the FTP server that you 
wish to access.
3
Touch the key of the file that you wish to 
print.
 The   icon appears to the left of keys of files that can be 
printed.
 The   icon is displayed to the left of keys of folders on the 
FTP server. To display the files and folders in a folder, touch 
the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 When you move down a folder level by touching a folder key, the   key appears in the top right corner of the 
screen. Touch this key to return to the file or folder name selection screen.
 Touch the [File or Folder Name] key to change the order of the files and folders displayed on the screen. The order 
switches between ascending order and descending order each time you touch the key.
FTP
Network Folder
USB Memory
External Data Access
File RetrieveScan to HDDHDD StatusEx Data Access
IMAGE SENDDOCUMENT
FILING COPY
(1)(2)(3)
Server 4
Server 5
Server 7 
Server 6 
Server 1
FTP
Server 2
Server 3 
Back 
File RetrieveScan to HDDHDD StatusEx Data Access
31
File or Folder Name
Server 1
File-01.tiff
File-02.tiff
File-03.tiff
File-04.tiff
File-05.tiff
Folder01
Folder02
11
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DIRECTLY PRINTING A FILE IN USB MEMORY
A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without 
using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into 
a commercially available USB memory device and connect the device to the machine to print the file directly.
4
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL, PS, or XPS) in step 3 that 
includes print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins. When the message appears in the touch 
panel, touch the [OK] key.
When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE (page 3-69)
1
Connect the USB memory device to the 
machine.
Use a FAT32 USB memory with a capacity of no more than 32 GB.
1
Output
2-Sided
Quick File
Paper SelectAuto
Print
Cancel
Fit To Page
Print
File-01.tiff
Number of Prints
(1 999)
(1)(2)
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2
Access the USB memory device.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Ex Data Access] tab.
(3) Touch the [USB Memory] key.
System Settings(Administrator) : Disabling of USB Memory Direct Print 
This setting is used to disable printing of  files in a USB memory.
When this setting is enabled, [USB Memory] key cannot be touched.
3
Touch the key of the file that you wish to 
print.
 The   icon appears to the left of keys of files that can be 
printed.
 The   icon is displayed to the left of keys of folders in the 
USB memory. To display the files and folders in a folder, 
touch the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 When you move down a folder level by touching a folder key, the   key appears in the top right corner of the 
screen. Touch this key to return to the file or folder name selection screen.
 Touch the [File or Folder Name] key to change the order of the files and folders displayed on the screen. The order 
switches between ascending order and descending order each time you touch the key.
4
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL, PS, or XPS) in step 3 that 
includes print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins after the selected file is transferred. When 
the message appears in the touch panel, touch the [OK] 
key.
To cancel printing...
To cancel printing while the file is being transferred, touch the [Cancel] key in the message screen that appears in the 
touch panel.
FTP
Network Folder
USB Memory
External Data Access
File RetrieveScan to HDDHDD StatusEx Data Access
IMAGE SENDDOCUMENT
FILING COPY
(2)(3)(1)
File or Folder Name
USB Memory
File-01.tiff
File-02.tiff
File-03.tiff
File-04.tiff
File-05.tiff
Folder01
Folder02
11
1
Output
2-Sided
Quick File
Paper SelectAuto
Print
Cancel
Fit To Page
Print
File-01.tiff
Number of Prints
(1 999)
(1)(2)
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DIRECTLY PRINTING A FILE IN A NETWORK FOLDER
You can use the machines operation panel to select and print a file on a server or in a shared folder of an individuals 
computer on the same network as the machine.
5
Remove the USB memory device from 
the machine.
When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE (page 3-69)
1
Access the network.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Ex Data Access] tab.
(3) Touch the [Network Folder] key.
System Settings(Administrator) : Disabling of Network Folder Direct Print
This setting is used to disable printing of files in a network folder.
When this setting is enabled, [Network Folder] key cannot be touched.
FTP
Network Folder
USB Memory
External Data Access
File RetrieveScan to HDDHDD StatusEx Data Access
IMAGE SENDDOCUMENT
FILING COPY
(2)(3)(1)
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2
Access the network folder.
(1) Touch the key of the workgroup that you 
wish to access.
(2) Touch the key of the server or computer 
that you wish to access.
If a screen appears prompting you to enter a user name 
and password, check with your server administrator and 
enter the appropriate user name and password.
(3) Touch the key of the network folder.
 You can touch the [Search] key and enter a keyword to search for a workgroup, server, or network folder. For the 
procedure for entering text, see ENTERING TEXT (page 1-70) in 1. BEFORE USING THE MACHINE.
 Up to 100 workgroups, 100 servers, and 100 network folders can be displayed.
 Touch the   key to move up one folder level.
 To return to the workgroup selection screen, touch the   key.
 To change the sorting order of the displayed keys, touch the key that shows   or   in each screen. The order 
switches between ascending order and descending order each time you touch the key.
 To go to a particular page, touch the   key that shows the current page number and enter the desired page 
number.
1
17
SearchSelect workgroup.
Workgroup Name
Workgroup
Work 1
Work 3
Work 4
Work 6
Work 2
Work 5
Work 1
1
17
SearchSelect server.
Server Name
Server
Server 1
Server 3
Server 4
Server 6
Server 2
Server 5
\\Server 1
1
17
SearchSelect network folder.
Network Folder Name
Network Folder
User 1
User 3
User 4
User 6
User 2
User 5
1
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3
Touch the key of the file that you wish to 
print.
 The   icon appears to the left of keys of files that can be 
printed.
 The   icon is displayed to the left of keys of folders in the 
network folder. To display the files and folders in a folder, 
touch the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 To return to the network folder selection screen, touch the   key.
 Touch the [File or Folder Name] key to change the order of the files and folders displayed on the screen. The order 
switches between ascending order and descending order each time you touch the key.
4
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL, PS, or XPS) in step 3 that 
includes print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins after the selected file is transferred. When 
the message appears in the touch panel, touch the [OK] 
key.
When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE (page 3-69)
File or Folder Name
\\Server 1\User 1
File-01.tiff
File-02.tiff
File-03.tiff
File-04.tiff
File-05.tiff
Folder01
Folder02
115
1
Output
2-Sided
Quick File
Paper SelectAuto
Print
Cancel
Fit To Page
Print
File-01.tiff
Number of Prints
(1 999)
(1)(2)
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