Sharp MX M363N User Manual

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WHEN THE LINE IS BUSY
If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This 
function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the 
transmission will be cancelled. Wait briefly and then try sending the fax again.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other fax machine does not answer the call within a preset period of time, 
transmission will be re-attempted automatically after a preset interval. This function only operates in memory 
transmission mode.
To cancel transmission...
Cancel the transmission from the job status screen.
☞CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 4-133)
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be 
established because the line is busy.
To cancel transmission...
Cancel the transmission from the job status screen.
☞CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 4-133)
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.
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FAX DESTINATION CONFIRMATION MODE
The fax destination confirmation mode displays a destination confirmation message when a fax transmission is 
performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings 
(administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key is 
pressed to begin fax transmission.
The message that appears will vary depending on the method used to specify the destination.
Destination specified by one-touch key/search 
number
Make sure that the destination indicated in the message 
is correct and touch the [OK] key. Scanning will begin.
If the destination is not correct, touch the [Cancel] key 
and select the destination again.Destination specified by the numeric keys, [Resend] 
key, or [Global Address Search] key
Touch the [OK] key, re-enter the destination with the 
numeric keys, and press the [START] key.
If the re-entered destination is correct, scanning will 
begin.
If the re-entered destination is not correct, a message 
will appear. Touch the [OK] key and re-enter the 
destination. If an incorrect number is entered for 
confirmation 3 times in a row, the screen will revert to the 
base screen.
Functions that cannot be used
When the fax destination confirmation function is enabled, only one destination is allowed, and thus the following 
functions cannot be used.
Broadcast transmission to multiple destinations including fax destinations
Group keys and program keys that contain multiple fax destinations cannot be used. After one destination is specified, 
keys such as another one-touch key, the [Next Address] key, the [Address Entry] key, and the [Global Address 
Search] key cannot be touched.
Transmission using the speaker key
A destination cannot be specified after the [Speaker] key is pressed.
Number Confirmation
BBB BBB
0312345678
CancelOK
Enter the number again and 
press the Start key.
OK
 If the [Sub Address] key was used to enter a sub-address and passcode, the fax number must be re-entered during 
confirmation. After re-entering the fax number, touch the [Sub Address] key and enter the sub-address and passcode.
 If chain dialling was used, touch the [Pause] key to enter - during confirmation.
System Settings (Administrator): Fax Dest. Confirmation Mode
This setting is used to have a destination confirmation message appear when a fax is sent.
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USING THE AUTOMATIC DOCUMENT 
FEEDER FOR TRANSMISSION
This section explains how to use the automatic document feeder to send a fax.
1
Place the originals face up in the 
document feeder tray with the edges 
aligned evenly.
Insert the originals all the way into the document feeder tray. 
Multiple originals can be placed in the document feeder tray. 
The stack of originals must not be higher than the indicator line 
on the tray.
When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan 
the original pages.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also 
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
3
Press the [START] key.
Scanning begins.
When scanning is completed, the machine sounds a beep.
When scanning is completed, Job stored. will be displayed together with a job control number. This number can be 
used to locate the job in the Transaction Report or in the Image Sending Activity Report.
 If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted 
after fax reception is completed.
 If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick 
Online transmission is taking place, the originals that were scanned will be transmitted. If Quick Online is not enabled, the 
transmission will be cancelled.
System Settings (Administrator): Scan Complete Sound Setting
The scan complete sound can be selected.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
1 1
Indicator 
line
Auto ReceptionFax Memory:100%
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
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USING THE AUTOMATIC DOCUMENT FEEDER TO 
SEND A FAX IN DIRECT TRANSMISSION MODE
1
Place the originals face up in the 
document feeder tray with the edges 
aligned evenly.
Insert the originals all the way into the document feeder tray. 
Multiple originals can be placed in the document feeder tray. 
The stack of originals must not be higher than the indicator line 
on the tray.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Touch the [Condition Settings] key.
 Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot 
be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
3
Touch the [Direct TX] key.
4
Press the [START] key.
Transmission begins.
To cancel transmission...
While Dialling. Press [ ] to cancel. appears or while the fax is being transmitted, press the [STOP] key ( ).
1
1
Indicator 
line
Auto ReceptionFax Memory:100%
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2) (3)
Auto
Auto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
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 The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Original Count, File, Quick File, Memory Box, 2-Sided Original 
Scanning, Global Address Search (When the [Direct TX] key is highlighted)
 Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
 If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will 
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will 
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No 
other operations are possible.
☞CHECKING THE STATUS OF FAX JOBS (page 4-126)
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USING THE DOCUMENT GLASS FOR 
TRANSMISSION
To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic 
document feeder and place the original on the document glass.
1
Open the automatic document feeder, 
place the original face down on the 
document glass, and then gently close 
the automatic document feeder.
 Align the corner of the original with the tip of the arrow mark 
 on the document glass scale.
 Place the original in the appropriate position for its size as 
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
 When faxing a multi-page original, scan each page in order starting from the first page.
 When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to 
scan the original pages.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also 
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
Original size 
detector
A4R (8-1/2 x 11R)B5R
B4 (8-1/2 x 14)
A3 (11 x 17)
A4 (8-1/2 x 11)
A5(5-1/2 x 8-1/2)
B5
 mark
Document glass scale
Document glass scale
 mark
Auto ReceptionFax Memory:100%
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
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3
Press the [START] key.
Scanning begins.
4
If you have another page to scan, change pages and then press the [START] key.
Repeat until all originals have been scanned.
If no action is taken for one minute, scanning automatically ends and the transmission is reserved.
5
Touch the [Read-End] key.
A beep sounds.
Open the automatic document feeder and remove the original.
 When scanning is completed, Job stored. will be displayed together with a job control number.
This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when 2in1 or Card Shot is selected in the special modes, only the exposure can be 
changed, and this can only be done when scanning each even page number of the original pages.
To cancel transmission...
Press the [STOP] key ( ) before the [Read-End] key is touched.
 If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmission 
will take place after fax reception is completed.
 If the memory becomes full while the originals are being scanned, a message will appear and transmission will be 
cancelled.
Place next original.       
Press [Start].
When finished, press [Read-End].(Pg.No.x)
ConfigureRead-End
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USING THE DOCUMENT GLASS TO SEND A FAX IN 
DIRECT TRANSMISSION MODE
When sending a fax from the document glass in direct transmission mode, only one page can be transmitted.
1
Open the automatic document feeder, 
place the original face down on the 
document glass, and then gently close 
the automatic document feeder.
 Align the corner of the original with the tip of the arrow mark 
 on the document glass scale.
 Place the original in the appropriate position for its size as 
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and prevent correct detection of the document size.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Touch the [Condition Settings] key.
 Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot 
be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
Original size 
detector
A4R (8-1/2 x 11R)B5R
B4 (8-1/2 x 14)
A3 (11 x 17)
A4 (8-1/2 x 11)
A5(5-1/2 x 8-1/2)
B5
 mark
Document glass scale Document glass scale
 mark
Auto ReceptionFax Memory:100%
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2) (3)
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3
Touch the [Direct TX] key.
4
Press the [START] key.
Transmission begins.
To cancel transmission...
While Dialling. Press [ ] to cancel appears in the display, press the [STOP] key ( ).
 The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 
2-Sided Original Scanning, Global Address Search
 Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
 If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will 
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will 
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No 
other operations are possible.
☞CHECKING THE STATUS OF FAX JOBS (page 4-126)
Auto
Auto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
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TRANSMISSION USING THE SPEAKER
When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person 
answers, you will be able to hear his or her voice, but you will not be able to speak.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
When the document glass is used, only one page can be 
transmitted.
2
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the [Address Book] key in the base 
screen.
(3) Touch the one-touch key of the desired 
destination.
A group key cannot be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
 After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The 
speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level.
3
Wait until the connection is made and then press the [START] key.
Transmission begins.
To cancel transmission...
Touch the [Speaker] key before the [START] key is pressed. The line will be disconnected and transmission will stop.
 When the speaker is used, transmission takes place without scanning the original into memory.
 A destination that includes an F-code (sub-address and passcode) cannot be used.
 A one-touch key that has multiple destinations or has a non-fax destination cannot be used.
System Settings (Administrator): Speaker Settings
The default volume level of the speaker can be changed in the Speaker Settings.
1
1
Fax Memory:100%
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
10515
Speaker Volume
ToCc
Telephone mode.
Fax Manual 
Reception
ResendSpeaker
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
(3)(1)
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