Sharp MX M363N User Manual

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CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in 
that machine.
Because the receiving machine initiates reception of a document, this is called Polling Reception.
Make sure that an original is not placed in the machine when using the polling reception function.
1
Select polling reception.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-70)
(2) Touch the   keys to switch through the 
screens.
(3) Touch the [Polling] key so that it is 
highlighted.
(4) Touch the [OK] key.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
Multiple fax numbers can be entered.
Polling will take place in the order that the numbers were entered.
Polling multiple machines is called Serial Polling.
Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode 
cannot be used.
 To enter multiple fax numbers, touch the [Next Address] key after entering a fax number and enter the next fax 
number.
(1) Requests fax transmission.
Transmission
(2) The previously prepared 
document is transmitted. (3) The fax is received.
Transaction
Report
Own Name
SelectMemory Box
Verif.
Stamp
Polling
OKFax/Special Modes
22
(2)(4) (3)
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3
Press the [START] key.
Your machine will call the other machine and initiate reception of the fax.
 Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when 
you are not present (Only one timer polling reception can be set.).
 This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
 The receiving machine bears the expense (phone charges) of the polling reception.
To cancel polling reception...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
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INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax 
information service.
 Make sure that an original is not placed in the machine when using the polling reception function.
 This function cannot be used to poll multiple machines (serial polling).
1
Enter the destination fax number.
(1) Touch the [Speaker] key.
You will hear the dial tone through the machines speaker.
(2) Touch the [Address Book] key in the base 
screen.
(3) Touch the one-touch key of the desired 
destination.
A group key cannot be used.
 In addition to specification by one-touch key, a destination can also be specified using a search number. You can 
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more 
information, see ENTERING DESTINATIONS (page 4-17).
 After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The 
speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level.
2
Receive the fax.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-70)
(2) Touch the   keys to switch through the 
screens.
(3) When you hear the fax tone, touch the 
[Polling] key.
The fax is received.
 This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
 The receiving machine bears the expense (phone charges) of the polling reception.
Sort Address
Fax Memory:100%
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
10515
Speaker Volume
ToCc
Telephone mode.
Fax Manual
Reception
ResendSpeaker
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
Condition
Settings
(3)(1)
Transaction
Report
Own Name
Select
Verif.
Stamp
Memory BoxPolling
OKFax/Special Modes
22
(2) (3)
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SENDING A FAX WHEN ANOTHER 
MACHINE POLLS YOUR MACHINE
(Polling Memory)
Sending a document that has been scanned into memory when another machine polls your machine is called Polling 
Memory.
Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
RESTRICTING POLLING ACCESS (Polling security)
To only allow specified machines to poll your machine, you can restrict polling to machines whose programmed sender 
fax number matches a fax number stored in your machine as a polling passcode number. This is called Polling 
Security.
To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines) 
in the machines system settings, and then enable polling security.
Up to 10 fax numbers can be stored as polling passcode numbers.
System Settings (Administrator): Fax Polling Security
This is used to enable polling security. This is used to store fax numbers as polling passcode numbers.
(1) Requests fax transmission.
(3) The fax is received. (2) The document in the memory box is 
transmitted. Polling
memory box
Transmission
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SCANNING A DOCUMENT INTO POLLING MEMORY
Follow these steps to scan a document into the memory box for polling transmission (Public Box).
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
3
Touch the [Data Store] key.
4
Touch the [Public Box] key.
5
Specify the number of polling times.
(1) Touch the key for the desired number of 
times.
Touch the [Once] key if you want the document cleared 
from memory after it is transmitted. Touch the [Unlimited] 
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Store
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Unlimited
Once
OKMemory Box - Data Store
(1)(2)
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6
Select image settings and special 
modes.
 A program, timer setting, transaction report, polling, verif. stamp and filing cannot be selected.
 To return to the screen of step 4, touch the [Memory Box List] key.
7
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
To cancel scanning...
Press the [STOP] key ( ) while the original is being scanned.
If another document remains in the memory box (Public Box), the newly scanned document is added to the previous 
document. In this case, the number of polling times will be the number set for the newly scanned document.
Standard
Auto ReceptionFax Memory:100%
Scan:Send:Auto
Auto
Auto
Memory Box - Data Store
Memory Box
ListA4
Special Modes
Resolution
Exposure
Original
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CHECKING THE DOCUMENT IN THE PUBLIC BOX
You can check the document stored in the machines public box for memory polling.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
2
Touch the [Data Check] key.
3
Touch the [Public Box] key.
When nothing is stored in the Public Box, the [Public Box] key will be greyed out.
4
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN (page 4-64).
To print the document, touch the [Print] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Check
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Image CheckPrintCancel
Press [Image Check] to check data.
Press [Print] to output data.
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DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the Public Box when it is no longer needed.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
2
Touch the [Delete Data] key.
3
Touch the [Public Box] key.
When nothing is stored in the Public Box, the [Public Box] key will be greyed out.
4
Touch the [Yes] key.
The document is deleted and you return to the screen of step 3.
 You can touch the [Image Check] key to check the image in 
the touch panel before deleting it. For information on the 
image check screen, see IMAGE CHECK SCREEN (page 
4-64).
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 3.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Delete DataBack
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Public Box
YesImage CheckNo
Delete the data in the memory box?
Press [Image Check] to check data.
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This section explains how to perform F-code communication operations. F-code communication is possible with 
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of 
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other 
machines that support F-code communication.
An F-code* is specified in each communication, enabling a higher level of security.
* F-code is a communication function based on the G3 standard of the ITU-T.
HOW F-CODES WORK
A fax that is transmitted with an F-code is received to the memory box in the receiving machine specified by the F-code 
(sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving 
machine, reception will not take place.
The products of other manufacturers may use different terms for sub-address and passcode. If you need to contact the 
operator of another machine regarding sub-addresses and passcodes, refer to the terms used by the ITU-T in the table below.
PERFORMING F-CODE 
COMMUNICATION
The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International 
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
The machineITU-T
F-code polling memory boxF-code confidential boxF-code relay broadcast 
memory box
Sub AddressSEPSUBSUB
PasscodePWDSIDSID
An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.
Fax number of other 
machine
+
F-code
Sub-address: AAAAAAAA
Passcode: XXXXXXXXBox name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Memory box for F-code 
communication The fax is received to 
the memory box 
specified by the 
F-code
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CREATING MEMORY BOXES IN THE MACHINE FOR 
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using F-Code Memory 
Box in the system settings.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication 
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
To use the following F-code communication functions, F-code memory boxes must be created in your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
To use the following F-code communication functions, F-code memory boxes must be created in the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
F-CODE DIALLING
When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is 
dialled. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you 
perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or 
group key.
When the following F-code functions are used, your machine dials the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
When the following F-code functions are used, the other machine dials your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
System Settings: F-Code Memory Box (page 7-100)
This is used to configure memory boxes for F-code communication.
 Up to 100 memory boxes can be created.
 The memory box name cannot be longer than 18 characters, and the sub-address and passcode cannot be longer than 20 
digits.
 If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialling that 
machine.
 F-code communication cannot be performed when using the speaker or performing manual transmission.
System Settings: Address Book (page 7-16)
This is used to store and edit one-touch keys and group keys.

 Sub Address

 End receiving machines (only in an 
F-code relay broadcast memory box)
 Print PIN (only for F-code confidential 
reception)
Memory box for F-code 
communication
0123456789  /  AAAAAAAA   
/ XXXXXXXX
Fax number of other 
machineSub Address Passcode
* Touch the [Sub Address] 
key in the screen to enter 
/.
*
*
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