Sharp MX M363N User Manual

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DELETING A DOCUMENT STORED FOR F-CODE 
POLLING TRANSMISSION
When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it.
A document in a memory box cannot be deleted while the document is being transmitted.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
2
Touch the [Delete Data] key.
3
Touch the key of the F-code memory 
polling box that has the document you 
wish to delete.
 appears in keys that have documents stored.
4
Touch the [Yes] key.
The document is deleted and you return to the screen of step 3.
 Printing will begin. 
You can touch the [Image Check] key to check the image in 
the touch panel before deleting it. For information on the 
image check screen, see IMAGE CHECK SCREEN (page 
4-64).
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 3 without deleting the document.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Delete DataBack
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Public Box
YesImage CheckNo
Delete the data in the memory box?
Press [Image Check] to check data.
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RELAY REQUEST TRANSMISSION USING 
F-CODES
This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine 
relay the fax to multiple end receiving machines.
When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end 
receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the 
timer transmission function to further reduce phone costs.
☞SENDING A FAX AT A SPECIFIED TIME (Timer) (page 4-78)
 Verify the F-code (sub-address and passcode) and end receiving machines programmed in the relay broadcast memory 
box in the relay machine before you perform an F-code relay request transmission.
 Before this function can be used, the end receiving machines must be programmed in the F-code relay broadcast memory 
box in the relay machine.
 The end receiving machines do not need to support F-code communication.
 This function can be used in combination with a broadcast transmission or timer transmission. An F-code relay request 
transmission can also be stored in a program.
 Your machine (the machine that requests a relay broadcast transmission) only bears the cost of sending the fax to the 
relay machine. The relay machine bears the cost of sending the fax to each of the end receiving machines.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
System Settings:  F-Code Memory Box (page 7-100)
This is used to create memory boxes for F-code relay broadcast transmission.
A memory box name, sub-address, passcode, and end receiving machines are programmed in each box.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
The machineTransmission The fax is transmitted to 
each of the end receiving 
machines programmed in 
the F-code relay 
broadcast memory box.
Relay machine
F-code relay broadcast 
memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission specifying an F-code
End receiving machines are 
programmed in this boxEnd receiving 
machines
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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.

If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
When the relay machine receives the fax, it will automatically transmit the fax to each of the end receiving machines 
programmed in the memory box.
To cancel scanning...
Press the [STOP] key ( ) while the original is being scanned.
Auto ReceptionFax Memory:100%
12
10515
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
(3), (5)
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RELAY BROADCAST TRANSMISSION 
USING F-CODES
When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast 
memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in 
the memory box. Transmission to the end receiving machines takes place automatically.
 Prior to the operation, inform the requesting party of the sub-address and passcode of the relay broadcast memory box in 
your machine.
 Program the end receiving machines in the F-code relay broadcast memory box when you create the box in your machine.
☞CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION (page 4-109)
 The end receiving machines do not need to support F-code communication.
 The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay 
machine). Your machine bears the cost of sending the fax to each of the end receiving machines.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
The other 
machineTransmission The fax is transmitted to 
each of the end receiving 
machines programmed in 
the F-code relay 
broadcast memory box.
The machine
F-code relay broadcast 
memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission specifying an F-code
End receiving machines are 
programmed in this boxEnd receiving 
machines
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This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other 
party.
CONNECTING AND USING AN EXISTING 
PHONE (Extension Phone Connection)
You can connect an existing extension phone to the machine.
The phone can be used for voice calls and to start fax reception on the machine.
As an example, you can make a phone call using the existing phone, speak to the other party, and then press the 
[START] key to fax an original that has been placed to that party. You can also press the [START] key when an original 
is not placed to receive a fax.
Connect the extension phone as shown below.
USING AN EXTENSION PHONE
 Connect an extension phone that has a modular socket. Use standard phone line cable to connect the phone. If other than 
a standard phone line cable is used, the connection may not work correctly.
 If the plug on the telephone line cord does not fit into the socket on your extension phone, contact your dealer or nearest 
authorised service representative.
Extension phone socket
Existing extension 
phone (example)
Click!
Click!
Make sure you hear a click 
sound indicating that the 
cord is securely connected. Core
Attach the provided core to 
your extension telephone cord 
and then connect the cord to 
the machine.
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RECEIVING A FAX AFTER ANSWERING A CALL ON 
THE EXTENSION PHONE (Remote Reception)
Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone.
If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals.
MAKING AND RECEIVING PHONE CALLS
You can make and receive calls like normal on your extension phone. A phone call can also be made by dialling on the 
machine.
1
When you hear ringing, answer the call 
on the extension phone.
2
Signal the machine to start fax 
reception.
Press   on the keypad of the extension phone.
3
Replace the extension phone.
The machine sounds a beep when reception ends.
If the extension phone is still lifted when fax transmission ends, an alarm signal will sound and a message will appear in the 
touch panel. The alarm and message will stop when the extension phone is replaced.
System Settings: Receive Setting (page 7-102)
To use remote fax reception, set this setting to Manual Reception.
System Settings (Administrator): Remote Reception Number Setting
This is used to change the number used for remote fax reception. The factory default setting is 5.
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This section explains how to check the status of reserved transmission jobs and received faxes.
JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
Reserved transmissions and received faxes are referred to as jobs here.
Example: Pressing the key in fax mode
CHECKING THE STATUS OF FAX 
JOBS
The job status display is in the lower left corner of the touch panel. The job status display can be touched to display the job 
status screen.
Fax JobScan toPrint JobInternet Fax
AddressBroadcast000110:0004/01020/003Connecting
04/01000/004Waiting
Broadcast
BBB BBB
AAA AAA
012345678910:05
04/01000/004Waiting10:22
04/01000/010Waiting10:30
04/01000/010Waiting10:33
Set TimePagesStatus
11
Job Queue
Complete
Detail
Priority
Stop/Delete
JOB STATUS
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
Sending
Preview
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JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in 
progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key 
((2) below).
(1) Mode select tabs
Use these tabs to select the job status screen of each 
mode.
(2) Job status screen selector key
Touch this key to switch between the job queue screen 
and the completed jobs screen.
(3) Job queue screen [Detail] key
This shows detailed information on a broadcast 
transmission or serial polling job that is reserved or in 
progress. Select the key of the desired job in the job 
queue screen (6) and then touch the [Detail] key.
☞CHECKING A RESERVED JOB OR THE JOB IN 
PROGRESS (page 4-131)
(4) [Priority] key
Touch this key to give priority to a selected job.
☞GIVING PRIORITY TO A RESERVED FAX JOB 
(page 4-134)
(5) [Stop/Delete] key
Touch this key to stop or delete a selected job.
☞CANCELLING A FAX IN PROGRESS OR A 
RESERVED FAX (page 4-133)(6) Job queue screen
Jobs are shown as keys in the order they were reserved. 
Each key shows information on a job and its current 
status.
☞Job key display (page 4-128)
(7) Completed jobs screen [Detail] key
This shows detailed information on the results of 
completed broadcast transmission jobs, completed serial 
polling jobs, and completed jobs that used the document 
filing function. Select the key of the desired job in the 
completed jobs screen (9) and then touch the [Detail] 
key.
From the details screen, it is possible to resend the fax to 
destinations to which transmission was not successful.
☞CHECKING COMPLETED JOBS (page 4-132)
(8) [Call] key
Touch this key to retrieve and use a transmission or 
reception job that was stored using the document filing 
function.
(9) Completed jobs screen
This shows up to 99 completed transmission/reception 
jobs. A description of each job and the result (status) are 
shown.
Broadcast transmission jobs, serial polling jobs, received 
fax forwarding jobs, and transmission/reception jobs that 
used the document filing function are indicated as keys.
Broadcast000110:0004/01010/003NG000000
04/01001/001Send OK
0123456789
CCC CCC
Broadcast000210:05
04/01004/004Send OK10:22
04/01010/010Send OK10:30
Fax JobScan toPrint JobInternet Fax
AddressBroadcast000110:0004/01020/003Connecting
04/01000/004Waiting
Broadcast
BBB BBB
AAA AAA
012345678910:05
04/01000/004Waiting10:22
04/01000/010Waiting10:30
04/01000/010Waiting10:33
Set TimePagesStatus
11
Job Queue
Complete
Detail
Priority
Stop/Delete
Fax JobScan toPrint JobInternet Fax
AddressStart TimePagesStatus
11
Job Queue
Complete
Detail
Call
(1)(1)
(6)
(9)
(2)
(3)
(4)
(5)
(2)
(7)
(8)
Job queue screen Completed job screen
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The following information is shown in the job queue keys and completed job keys that appear in the job status screen.
(1) Indicates the number (position) of the job in the job 
queue.
When the job currently being transmitted is finished, each 
job moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
This indicates the type of job. In the completed jobs 
screen, a colour bar indicating black & white will appear 
next to the icon. (However, the colour bar icon does not 
appear in the key of a job that used document filing or in 
the key of a transmission/reception job that was 
cancelled.)
(3) Name of other party
For a transmission, the name or fax number of the 
destination. For a reception, the fax number of the 
sending party.
In the case of a broadcast transmission or serial polling 
operation, Broadcast or Multi Polling appears together 
with a broadcast control number (4-digits).(4) Time reserved / Time started
In the job queue screen, the date and time the job was 
reserved. In the completed jobs screen, the date and 
time the job was started.
(5) Number of pages
Shows the number of pages transmitted / total number of 
original pages.
(6) Status
Shows the job status.
 Job in progress
 Job waiting to be executed
AAA AAA310:22 04/01Waiting000/004
(4)(1)(2)(3)(5)(6)
IconJob type
Fax transmission
Fax reception
Broadcast transmission, Serial polling 
or Inbound routing
PC-Fax transmission
MessageStatus
ConnectingConnecting
SendingSending
ReceivingReceiving
TelSpeaking with the other party using 
an extension phone
StoppedThe job has been stopped.
ErrorAn error occurred while the job was 
being executed.
MessageStatus
WaitingThe job is waiting to be executed.
Retry ModeThe job is being re-attempted due 
to a communication error or other 
problem.
The day and 
time are 
displayed.Timer transmission job (the 
specified time is displayed)
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 Completed job
MessageStatus
Send OKTransmission completed.
In MemoryReception completed but the fax 
has not been printed.
ReceivedPrinted received fax data.
Forward OKThe received fax has been 
forwarded.
StoppedThe job was stopped.
DeleteDeleted received data in the image 
check screen.
Number of 
successful 
transmission 
destinations / 
Total 
destinations 
OKCompletion of a broadcast 
transmission, serial polling or 
inbound routing operation.
If transmission to 3 destinations 
was successful out of a total of 5, 
003/005 will appear.
No 
responseAn error occurred because there 
was no response from the 
destination.
BusyAn error occurred because the 
other party was busy.
Reject 
ReceptionA fax was sent from a party that 
has been blocked by the anti junk 
fax function.
NGxxxxxxTransmission/reception was not 
successful because a 
communication error occurred (a 
6-digit error code appears in 
xxxxxx.)
ErrorAn error occurred while the job was 
being executed.
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