Sharp MX M363N User Manual

							5-104
SCANNER/INTERNET FAX
Contents
 Completed job
DisplayStatus
Send OKTransmission was completed.
In MemoryAn Internet fax has been received 
but has not yet been printed.
ReceivedPrinted received fax data.
Forward OKA received Internet fax has been 
forwarded.
StoppedThe job was stopped.
DeleteDeleted received data in the image 
check screen.
Number of 
successful 
transmission 
destinations/
Total 
destinations 
OKCompletion of a broadcast 
transmission or inbound routing 
operation.
If transmission to 3 destinations 
was successful out of a total of 5, 
003/005 OK will appear.
No 
ResponseAn error occurred because there 
was no response from the 
destination.
OK ReportA receive report was requested for 
a transmission, the transmission 
was completed normally, and the 
receive report was received from 
the destination.
NG ReportA receive report was requested for 
a transmission, however, the 
transmission did not take place 
correctly and a transmission failed 
report was received.
No ReportAn e-mail was received without an 
attached file and thus printing was 
not possible.
ReceivedAn e-mail was received, however, 
the attached file was not a TIFF-F 
file or there was no attached file, 
and thus printing was not possible.
RejectedAn Internet fax was sent from a 
party that is blocked.
NGxxxxxxTransmission/reception was not 
successful because a 
communication error occurred (a 
6-digit error code appears in 
xxxxxx.)
ErrorAn error occurred while the job was 
being executed.
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							5-105
SCANNER/INTERNET FAX
Contents
OPERATION WHEN A JOB IN THE JOB QUEUE IS 
COMPLETED
When a normal transmission job is completed, it moves to the completed jobs screen and Send OK appears in the 
status column.
Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained 
below.
Internet fax reception jobs
While an Internet fax is being received, Receiving appears.
When reception is completed, the job moves to the completed jobs screen and In Memory appears.
When printing ends, the status changes to Printed and the job is completed.
Timer transmission jobs
A timer transmission job appears at the bottom of the job queue until the specified time arrives.
When the specified time arrives, the job is executed. If another job is in progress, the timer job is started when the other 
job is completed.
Internet fax transmission jobs that request a receive report
After completion of an Internet fax transmission job (excluding Direct SMTP transmission jobs) that requests a receive 
report, the job is placed on standby at the bottom of the job queue screen. Report Wait appears in the status column. 
When the receive report is received from the destination, or if the report is not received within the timeout time, the job 
moves to the completed jobs screen.
Reception jobs when Inbound Routing Settings are enabled
When Inbound Routing Settings are enabled, reception jobs are handled as follows depending on the print setting.
☞FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) (page 5-115)
Received Internet fax is not printed
Receiving appears while the Internet fax is being received. When reception is completed, the job moves to the job 
queue of the job status screen of scan mode.
Received Internet fax is printed
When reception is completed, the job moves to the completed jobs screen and In Memory appears. When printing 
ends, the status changes to Printed and the job is completed. In addition, the job is added to the job queue of the job 
status screen of scan mode. When forwarding received Internet faxes is finished, Forward OK appears.
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							5-106
SCANNER/INTERNET FAX
Contents
CHECKING COMPLETED JOBS
You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on 
completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding 
jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the 
[Detail] key. The job detail screen (see below) will appear.
The job name appears at the top of the job detail screen.
To view details on the job, touch one of the tabs. The following information appears on each tab.
* Recalling is not possible for a broadcast transmission that includes a Scan to FTP address, Scan to Network Folder 
address, or Scan to Desktop address.
Tab nameInformation displayed
FileShows information on a transmission/reception that used document filing function.
To call up the file and use it, touch the [Call] key.
FailedShows information on addresses for which communication failed.
Address: Address name or number
Start time: Time at which communication began.
Status: Description of failure (error)
The [Retry] key can be touched to re-attempt transmission to that address.*
All DestinationsShows all addresses specified in the job.
Address: Address name or number
Start time: Time at which communication began.
Status: Communication result
The [Retry] key can be touched to transmit to all addresses again.*
DetailOK
Retry
Broadcast0001
EEE EEENG000000
NG000000FFF FFF
Start TimeAddressStatus
10:0104/01
10:10
002
01004/01
11
FailedFileAll Destinations
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							5-107
SCANNER/INTERNET FAX
Contents
STOPPING A SCAN JOB BEING 
TRANSMITTED OR WAITING TO BE 
TRANSMITTED
Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted.
1
Press the [JOB STATUS] key.
2
Select the job that you wish to stop.
(1) Touch the mode tab of the job to be 
stopped.
(2) Touch the key of the job to be stopped.
(3) Touch the [Stop/Delete] key.
3
Touch the [Yes] key.
If you do not want to stop the selected job...
Touch the [No] key.
Printing of a received Internet fax cannot be stopped.
JOB STATUS
Broadcast1
2
4
10:0004/01020/003Connecting
AAA AAA
CCC CCC
10:0504/01000/001Waiting
10:3004/01000/010Waiting
Priority
3BBB BBB10:2204/01000/004Waiting
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatus
11Complete
Detail
Stop/Delete
Job Queue
(3)
(1)(1)
(2)
YesNo
Delete the job?
CCC CCC10:31 04/01
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							5-108
SCANNER/INTERNET FAX
Contents
GIVING PRIORITY TO A SCAN 
TRANSMISSION JOB
When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If 
you need to give priority to a job and send it ahead of the other jobs, follow the steps below.
1
Press the [JOB STATUS] key.
2
Select the job to which you wish to give 
priority.
(1) Touch the mode tab of the job to be given 
priority.
(2) Touch the key of the job to be given priority.
(3) Touch the [Priority] key.
The selected job moves up to the position immediately 
following the job in progress. The job will be executed 
when the job in progress is completed.
JOB STATUS
Broadcast1
2
4
10:0004/01020/003Connecting
AAA AAA
CCC CCC
10:0504/01000/001Waiting
10:3004/01000/010Waiting
Priority
3BBB BBB10:2204/01000/004Waiting
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatus
11Complete
Detail
Stop/Delete
Job Queue
(2)(3)
(1)(1)
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							5-109
SCANNER/INTERNET FAX
Contents
CHECKING THE INTERNET FAX ACTIVITY 
LOG (Image Sending Activity Report)
IMAGE SENDING ACTIVITY REPORT
You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, 
etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred.
The most recent 200 transactions are included in the report.
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201, 
or at a specified time (once a day only).
INFORMATION APPEARING IN THE RESULT COLUMN
Error types and other information are printed in the result column of transaction and activity reports. When a transaction 
report or activity report is printed, check the result of the transaction in the result column and take action as needed.
Examples of messages that are printed in the result column
The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.
System Settings (Administrator): Activity Report Print Select Setting
This is used to set the conditions for printing activity reports. The factory default setting is not to print.
The Image Sending Activity Report can be set to print each time the number of transactions reaches 201, or at a specified 
time (once a day only).
MessageExplanation
OKThe transaction was completed normally.
OK REPORTA receive report was requested for a transmission, the transmission was completed normally, and 
the receive report was received from the destination.
CANCELA transmission was stopped while in progress, or a reserved transmission job was cancelled.
MEM. FULLThe memory became full during reception.
REJECTEDAn Internet fax was sent from a party that is blocked.
NG REPORTA receive report was requested for a transmission, however, the transmission did not take place 
correctly and a transmission failed report was received.
NO REPORTA receive report was requested for a transmission, however, a report was not received within the 
timeout time.
NG LIMITTransmission was not possible because the file size exceeded the machines file size limit setting.
RECEIVEDAn e-mail was received, however, the attached file was not a TIFF-F file or there was no attached 
file, and thus printing was not possible.
FAIL xx (xxxx)The transaction failed due to a communication error.
First 2 digits of communication error number: Error code from 00 to 99.
Last 4 digits of communication error number: Code for use by service technicians.
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							5-110
SCANNER/INTERNET FAX
Contents
This section explains the basic procedures for receiving Internet faxes.
RECEIVING AN INTERNET FAX
The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet 
faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed.
* The default setting is once every 5 minutes.
INTERNET FAX RECEPTION FUNCTIONS
If faxes will be received at night, keep the main power switch in the on position.
1
Internet faxes are received automatically.
A beep sounds when reception ends.
2
The faxes are printed automatically.
If the machine is out of paper or there is no paper that matches the size of the received fax, a message will appear in the 
touch panel. Follow the instructions in the message to load an appropriate size of paper.
System Settings: Fax Data Receive/Forward (page 7-20)
When printing is not possible because the machine has run out of paper or toner, received Internet faxes can be forwarded 
to and printed by another previously stored Internet fax machine.
System Settings (Administrator): I-Fax Default Settings
These settings are used to select how received faxes are handled when the [POWER] key ( ) is off (the main power switch 
is on), the volume of the beep that sounds when reception ends, and whether or not received e-mail messages are printed.
System Settings (Administrator): I-Fax Receive Settings
Settings related to Internet fax reception can be configured such as the interval for checking for received faxes, duplex 
reception, output settings, auto reduction printing, and storing allow/reject reception addresses.
System Settings (Administrator): Allow/Reject Mail or Domain Name Setting
This setting is used to allow/refuse reception from stored addresses and domains.
System Settings (Administrator): Receiving Date & Time Print
Use this to select whether or not the date and time of reception is added when a received image is printed.
Beep
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							5-111
SCANNER/INTERNET FAX
Contents
MANUALLY RECEIVING INTERNET FAXES
If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually 
initiate reception.
Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes.
If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is greyed out to prevent 
selection.
System Settings: Fax Data Receive/Forward (page 7-20)
This setting is used to hide the [I-Fax Manual Reception] key that appears in the base screen of Internet Fax mode. When the 
[I-Fax Manual Reception] key is hidden, manual reception is initiated by touching the [Reception Start] key in the screen that 
appears when Fax Data Receive/Forward - I-Fax Settings is selected.
AutoAuto
Auto
File
Quick File
I-Fax Manual
Reception
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
TIFF-FAddress Review
Preview
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							5-112
SCANNER/INTERNET FAX
Contents
PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)
Hold Setting for Received Data Print in the system settings (administrator) can be enabled to have faxes received to 
memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a 
password entry screen appears in the touch panel when received Internet faxes are retrieved.
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen; however, the data in memory key ( ) will blink 
in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change modes.
When Received Data Image Check Setting is enabled in the system settings (administrator), a password can be 
entered to display the received data list screen. If you wish to check an image before printing it, continue from step 1 on 
the next page.
 The received faxes will be retained in memory regardless of whether they were received automatically or manually.
 If Fax Data Receive/Forward is enabled in the system settings so that received faxes are forwarded to another machine, 
faxes retained in memory are also forwarded. At that time, the same password entry screen will appear as for printing. 
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have faxes received to memory without being printed. This setting is also used to program the 
password that must be entered to print the faxes.
Cancel
Received data is stored.
Enter password via the 10-key.
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							5-113
SCANNER/INTERNET FAX
Contents
CHECKING THE IMAGE BEFORE PRINTING
When Received Data Image Check Setting is enabled* in the system settings (administrator), you can check a received 
image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
* The factory default setting is disabled.
Depending on the size of the received data, part of the image in the image check screen on the touch panel may not appear.
1
When an image is received, a confirmation 
prompt will appear. Touch the [Yes] key.
If this message appears while you are configuring settings of 
any type and you touch the [Yes] key, the settings that you are 
configuring will be cancelled. If this message appears in 
another mode, you will return to the base screen of image send 
mode after checking the image.
2
Select the received image
(1) Touch the key of the received image that 
you want to check.
Multiple received images can be checked.
(2) Touch the [Image Check] key.
 To show thumbnails of the received images, touch the 
[Thumbnail] key.
 To delete an image that has been selected, touch the 
[Delete] key. To print an image that has been selected, 
touch the [Print] key.
When the [Select All] key is touched, it will change into the [Cancel All] key. When all received data has been selected 
using the [Select All] key, the selection can be cancelled by touching the [Cancel All] key.
3
Check the received image and then 
touch the [Print] key.
Printing begins.
For information on the image check screen, see IMAGE 
CHECK SCREEN (page 5-114).
If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured settings will be cancelled if 
you view the image. After viewing the image, you will return to the base screen of image send mode, regardless of which mode you were in previously.
System Settings (Administrator): Received Data Image Check Setting
Use this to specify whether or not a received Internet fax can be viewed before it is printed.
YesNo
The memory has received data.
Check the data?
Received Data ListBack
Not checked10:28
04/04/2010
04/04/2010
BBB BBB9876543210
BBB BBB
CCC CCC
0612345678
0123456789
BBB BBB
AAA AAA
1
5
ThumbnailSelect All
04/04/2010
04/04/2010
04/04/2010
04/04/2010
10:14
10:12
10:08
10:00
10:00
Not checked
Not checked
Checked
Checked
Checked
Image CheckDeletePrint
(1)
(2)
Image CheckBack
Display Rotation
Print
1 / 3AAA AAA04/04/201010:28
/00100001
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