Konica Minolta bizhub C650 User Manual

							C6507-21
Specifying Utility mode parameters7
Encrypted PDF Delete Time
Select the time until encrypted PDF files are deleted after they are saved.
1Touch [4 Encrypted PDF Delete Time] in the User Box Settings screen.
– To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to 
the selected screen without applying the changes to the settings.
– To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the 
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
2To specify the time setting, touch [Yes], and then select the time period.
– The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 
days.
– To not delete the documents, touch [No].
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							C6507-22
Specifying Utility mode parameters7
ID & Print Delete Time
Specify the length of time until documents are deleted from the ID & Print User Box after they are saved.
!
Detail 
[ID & Print Delete Time] appears if user authentication settings have been specified.
1Touch [5 ID & Print Delete Time] in the User Box Settings screen.
2To automatically delete the documents, touch [Yes], and then select the time period.
!
Detail 
The time until documents are deleted can be set to 12 hours, 1 day, 2 days, 3 days, 7 days or 30 days.
2
Note 
To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to the 
selected screen without applying the changes to the settings.
To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the Utility 
mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box mode 
appears.
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							C6507-23
Specifying Utility mode parameters7
Document Hold Setting
Select whether or not documents are automatically deleted when they are transmitted or printed.
1Touch [6 Document Hold Setting] in the User Box Settings screen.
– To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to 
the selected screen without applying the changes to the settings.
– To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the 
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
2Specify the desired settings.
– To not delete the document when it is printed or transmitted, touch [ON].
– To delete the document when it is printed or transmitted, touch [OFF].
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							C6507-24
Specifying Utility mode parameters7
External Memory Function Settings
Select whether or not external memory connected to the machine can be used.
!
Detail 
The default setting for saving a document to external memory is OFF (cannot be saved). In addition, 
the user setting is OFF (cannot be saved), even if user authentication settings have been specified. 
To save documents to external memory, change the settings in Administrator mode so that documents 
can be saved.
Settings can be specified for the following.
1In the User Box Settings screen, touch [7 External Memory Function Settings].
2Specify the desired settings.
– To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to 
the selected screen without applying the changes to the settings.
– To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the 
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
ParameterDescription
Save Document Select whether or not a scanned document can be saved on external memory when 
[Save Document] is touched in User Box mode.
Print Document Select whether or not a document saved on external memory can be printed or sent 
when [Use Document] is touched in User Box mode.
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							C6507-25
Specifying Utility mode parameters7
7.7 ID & Print Settings
Settings concerning the ID & Print User Box can be specified. Settings can be specified for the following.
2
Note 
Public user jobs are printed or stored when printing by a public user is permitted.
Jobs without authentication are printed or stored when Print without Authentication is permitted.
1Touch [4 User Authentication/Account Track] in the Administrator Settings screen.
– For details on displaying the Administrator Settings screen, refer to Displaying the Administrator 
Settings screen on page 7-4.
2Touch [2 User Authentication Settings].
3Touch [1 Administrative Settings].
4Touch [ID & Print Settings].
5Specify the desired settings, and then touch [OK].
ParameterDescription
ID & Print ON: All the general print jobs and ID & Print jobs from the registered user are saved 
in the ID & Print User Box.
OFF: The ID & Print jobs from the registered user are saved in the ID & Print User 
Box. General print jobs are output without being saved in the ID & Print User Box.
Public User Print Immediately: Public user jobs or jobs without user authentication information 
are printed without being saved in the ID & Print User Box.
Save: Public user jobs or jobs without user authentication information are saved in 
the ID & Print User Box.
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							C6507-26
Specifying Utility mode parameters7
7.8 User Box Administrator Setting
Select whether or not use by the box administrator is permitted. (The default setting is Allow.)
When logging on as the box administrator, type boxadmin as the user name in the user authentication 
screen, and then type in the password specified in step 5.
0If both user authentication and account track settings are not applied, a user box administrator cannot 
be specified.
1Touch [Security Settings] in the Administrator Settings screen.
– For details on operations that can be performed by box administrators, refer to User box 
permissions on page 7-3.
– For details on displaying the Administrator Settings screen, refer to Displaying the Administrator 
Settings screen on page 7-4.
2Touch [2 User Box Administrator Setting] in the Security Setting screen.
The User Box Administrator Setting screen appears.
3Select whether a user box administrator will be specified.
– To prohibit it, touch [Restrict], and then touch [OK].
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							C6507-27
Specifying Utility mode parameters7
– To allow it, touch [Allow], and then continue with step 4.
4Type in the password for the user box administrator (up to 8 characters), and then touch [OK].
– For details on typing in text, refer to Entering text on page 8-3.
A screen for retyping the password appears.
5Type in the password again, and then touch [OK].
– To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to 
the selected screen without applying the changes to the settings.
– To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the 
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
The password for the user box administrator is specified and use by the user box administrator is 
permitted.
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							C6507-28
Specifying Utility mode parameters7
2
Reminder 
If Password Rules is set to Enable, only a password with 8 digits can be specified.
If a user box password containing less than 8 characters has already been registered, change the 
password so that it contains 8 characters before setting Password Rules to Enable. For details on 
the password rules, refer to the User’s Guide [Copy Operations].
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							C6507-29
Specifying Utility mode parameters7
7.9 HDD Setting
Various hard disk operations are available, such as those for erasing data from the hard disk and for checking 
the amount of free space on the hard disk. Settings can be specified for the following.
!
Detail 
The following data is erased when the hard disk is formatted.
Program destinations
Address book destinations
Authentication method settings
User authentication settings
Account track settings
User boxes
User box settings
Documents in user boxes
Secure print user box settings
Bulletin board user box settings
Check HDD Capacity
The amount of space on the hard disk can be checked.
1Touch [Security Settings] in the Administrator Settings screen.
– For details on displaying the Administrator Settings screen, refer to Displaying the Administrator 
Settings screen on page 7-4.
2Touch [6 HDD Setting] in the Security Setting screen.
3Touch [1 Check HDD Capacity] in the HDD Setting screen.
ParameterDescription
Check HDD Capacity The amount of hard disk space that is used and that remains can be checked.
Overwrite Temporary Data Select whether mode 1 or mode 2 is used as the method for overwriting data on the 
hard disk. When the security kit is installed, select whether encryption or overwriting is 
given priority.
Overwrite All Data All data can be overwritten.
HDD Lock Password Specify the hard disk locking password
HDD Encryption Setting Specify the setting for encrypting the data on the hard disk.
A setting is required only when the optional security kit is installed.
Format HDD Format the hard disk.
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							C6507-30
Specifying Utility mode parameters7
The Check HDD Capacity screen appears.
4Touch [Close].
– To cancel changes to the settings, touch the menu item name in the Bookmark screen to return to 
the selected screen without applying the changes to the settings.
– To finish specifying settings in the Utility mode, press the [Utility/Counter] key. Otherwise, exit the 
Utility mode by touching [Close] in each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
The HDD Setting screen appears again.
Overwrite Temporary Data
The setting for overwriting data on the hard disk can be specified. (The default setting is Mode 1.)
This machine destroys data by overwriting all data in the entire area where an image was stored when that 
image data on the hard disk is considered unnecessary. In addition, destroying the structure of data other 
than image data prevents the disclosure of the data in case the hard disk is stolen.
2
Reminder 
When the setting for giving priority to encryption or overwriting is changed, the hard disk must be 
formatted.
1Touch [Security Settings] in the Administrator Settings screen.
– For details on displaying the Administrator Settings screen, refer to Displaying the Administrator 
Settings screen on page 7-4.
2Touch [6 HDD Setting] in the Security Setting screen.
3Touch [2 Overwrite Temporary Data] in the HDD Setting screen.
– Select Encryption Priority when performing high-level security encryption processing. However, 
data overwriting with encryption of the hard disk differs depending on whether Mode 1 or Mode 
2 is selected. Normally, Encryption Priority is selected.
– If Overwrite Priority is selected, data overwriting with encryption of the hard disk is performed 
depending on whether Mode 1 or Mode 2 is selected. Select this setting when the format of the 
data written to the hard disk is considered important.
SettingDescription
Mode 1 Overwritten with 0x00
Mode 2 Overwritten with 0x00 → Overwritten with 0xff → 
Overwritten with the letter A (0x61) → Verified
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