Panasonic Digital Copier Dp 2500/3000 Internet Fax Operating Instructions

							NETWORK FEATURE
NETWORK
FEATURE
101
Relayed Transmission
General Description
The Internet Relayed Transmission feature can save you time and transmission costs if you need to send the
same documents to multiple G3 fax machines. 
This is especially true if the transmissions are long distance.
You can send documents to any G3 fax machine by using the Internet via a LAN from your DP-2500/3000 to
another Relay Station (DP-2500/3000). 
You can also send an email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current
email application through a Relay Station (DP-2500/3000).
To use the Internet Relayed Transmission, the Relay Station must be set up properly.
Example 1: Internet Relay Transmission
From your PC or DP-2500/3000 you can send documents to a Relay Station with the telephone number of the
End Receiving Station(s).
After the Relay Station completes its transmission to the End Receiving Station, your PC or the DP-2500/3000
receives a COMM. Journal from the Relay Station. This COMM. Journal confirms whether the Internet Relayed
Transmission was successful.
Example 2: Fax Server (Intranet Relay Transmission)
(1) Initiate a Relay Transmission via email to the Mail Server
(2) Mail Server transfers the email to the DP-2500/3000 with relay instructions to transmit to a G3 machine
(3) DP-2500/3000 initiates a telephone call to a G3 machine and transmits the document 
Initial Sending Station
End Receiving
Station
Relay
Station
LondonStockholm
Berlin
Rome
Internet
Local Telephone Call New York Internet Fax or PC
Internet FaxG3 Fax
G3 Fax
G3 Fax
E-Mail
COMM.
Journal
P
S
T
N
PC PC
G3
PC PC
DP-2500/3000 Mail Server
G3
G3 (1)
(2)(3)
(3) 
						

							NETWORK FEATURE
102
Relay Network
This Feature saves you time and long distance phone line costs when sending an Internet Fax directly from
your machine to the end receiving station(s).
A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (DP-
2500/3000) or a PC, a Relaying Internet Fax Machine (another DP-2500/3000), and End-receiving station(s),
which can be regular G3 Fax machines. 
By simply sending a Document(s) from your DP-2500/3000 or an email message from a PC, to the DP-2500/
3000 (Relay machine), which is then transmitted by the DP-2500/3000 to the end receiving station(s) using
regular phone lines as a normal G3 Fax message. (PC can have TIFF-F or text (.txt) file attachment)
The end receiving station(s) are usually local in relation to the Relay Station, which incurs a local telephone
charge for the Fax Transmission.
After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is
sent back to the originator from the Relaying Internet Fax (DP-2500/3000) confirming whether the Internet
Relayed Transmission was successful.  Any Relay activity information is sent by email from the Relaying
Internet Fax to its Manager’s Email Address, which is programmed in the Relaying Internet Fax machine’s User
Parameters (see page 27).
To use the Internet Relayed Transmission, just follow the set up procedure described on pages 104 to 115 and
obtain certain information provided by the Relaying machine (DP-2500/3000) operator.  A sample network is
shown in Figure 1.
Figure 1 shows a sample network as seen from New York (Initiating Station), London and Singapore are
(Relay Stations) connected to New York, and the (End Receiving Stations) are Stockholm, Rome, Tokyo,
Hong Kong, and Sydney.
With this simple network using two Relay Stations, you can send a document with one operation to any
combination of stations in the network via the London Relay Station and/or Singapore Relay Station.
Figure 1 : Sample Network
(3002)
New York
LondonStockholm
Tel. No.: 46 8 111 1234
Rome
Tel. No.: 39 6 111 1234
Singapore
Sydney
Tel. No.: 61 2 111 1234
Wellington
Tel. No.: 64 4 111 1234
Hong Kong
Tel. No.: 852 23123456
Tokyo
Tel. No.: 81 33 111 1234 Berlin
Tel. No.: 46 611 111 1234
New York
Email Address: [email protected]
Host Name:      newyork
Relay XMT Password: usa-rlyLondon
Email Address: [email protected]
Host Name:      london
Relay XMT Password: uk-rly
Singapore
Email Address: [email protected]
Host Name:      singapore
Relay XMT Password: sg-rly
Relayed Transmission 
						

							NETWORK FEATURE
NETWORK
FEATURE
103
Table 2, 3 and 4 are sample settings for the Sample Network shown in Figure 1. (see Note 1)  (see Note 2)
Table 2 : Sample Parameter and Phone Book Dialing Number Table for New York (Originating Station)
Telephone Number : 212 111 1234
Email Address(SMTP) : [email protected]
Host Name : newyork
Relay XMT Password : usa-rly
Table 3 : Sample Parameter and Phone Book Dialing Number Table for London (Relaying Station)
Telephone Number : 71 111 1234
Email Address (SMTP) : [email protected]
Host Name : london
Relay XMT Password : uk-rly
Table 4 : Sample Parameter and Phone Book Dialing Number Table for Singapore (Relaying Station)
Telephone Number : 65 111 1234
Email Address (SMTP) : [email protected]
Host Name : singapore
Relay XMT Password : sg-rly
NOTE
1. The Relay XMT Password must be registered for the DP-2500/3000 to work as a Relay Station (see page 106).
2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmissions, you
must setup your network security.  Enter acceptable Domain Name(s) and the Manager’s Email Address for
notification of all Internet Relayed Transmissions (see page 104).
Station Name Email Address / Telephone Number Relay Station Address
London [email protected] ---
Stockholm 46 8 111 1234 [London Relay]
Singapore [email protected] ---
Tokyo 81 33 111 1234 [Singapore Relay]
London Relay [email protected] ---
Singapore Relay [email protected] ---
Rome 39 6 111 1234 [London Relay]
Hong Kong 852 23123456 [Singapore Relay]
Sydney 61 2 111 1234 [Singapore Relay]
Station Name Email Address / Telephone Number Relay Station Address
New York [email protected] ---
Stockholm 46 8 111 1234 [London Relay]
Singapore [email protected] ---
Tokyo 81 33 111 1234 [Singapore Relay]
Singapore Relay [email protected] ---
Rome 39 6 111 1234 [London Relay]
Hong Kong 852 23123456 [Singapore Relay]
Sydney 61 2 111 1234 [Singapore Relay]
London Relay [email protected] ---
Station Name Email Address / Telephone Number Relay Station Address
London [email protected] ---
Stockholm 46 8 111 1234 [London Relay]
New York [email protected] ---
Tokyo 81 33 111 1234 [Singapore Relay]
London Relay [email protected] ---
Rome 39 6 111 1234 [London Relay]
Hong Kong 852 23123456 [Singapore Relay]
Sydney 61 2 111 1234 [Singapore Relay]
Singapore Relay [email protected] ---
Relayed Transmission 
						

							NETWORK FEATURE
104
Setting up your DP-2500/3000 as an Internet Relay Station
To set up your machine as a Relay Station, the following parameters must be set properly.
1. Relay XMT (Fax Parameter No. 142)
Selecting whether the machine will accept and performs G3 relayed transmission (see page 56).
1:Invalid- Machine will not accept a Relay XMT request.
2:Valid- Machine will accept a Relay XMT request. 
2. Relay XMT Report (Fax Parameter No. 143)
Selecting how the COMM. Journal for relayed transmission is sent to the originator.
1:Off- Do not send
2:Always- The COMM. Journal is always sent after a Relay Communication is completed or has failed.
3:Inc. Only- The COMM. Journal is sent if the Relay Communication to the destination has failed.
3. Relay XMT Password (User’s Parameter) (See Note 1)
Enter a Relay XMT Password (up to 10 characters) to be used for protection against unauthorized (outside)
stations from accessing your machine to relay messages to a G3 fax machine via PSTN.  This password
should be given out to authorized people only.
4. Relay Address (Auto Dialer)
Enter a 3-digit Abbreviated Number which will assign the Relay Email Address of the Relay Station your
machine will use.
5. Manager’s Email Address (User’s Parameter)
Register the Department Manager’s Email Address for supervision and cost control purposes.  Once
registered, the machine will send an email notification to this email address for each Relayed XMT Request
received from a remote station.  The following information is sent. 
(From   : The email address of the originating station.)
(To        : The telephone number of the destination G3 fax machine.)
6. Domain Names (User’s Parameter) (See Note 2)
Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed Transmission
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
(01): rdnn.mgcs.co.jp
(02): rdmg.mgcs.co.jp
(03): panasonic.com
In the example above, the Relayed XMT Request will be accepted only from the email addresses that
include the Domain Name of rdnn.mgcs.co.jp, rdmg.mgcs.co.jp or panasonic.com. (see Note 1)  (see Note 2)
NOTE
1. This should be different than the DP-2500/3000’s Email Address used to receive regular email / Internet Fax, as
DP-2500/3000’s Email Address is always included in the header of all email messages sent.  So, anyone
receiving an Internet Fax from the machine will easily know the Relay XMT Password if it is the same as the Email
Address.
2. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests from any domain. 
Relayed Transmission 
						

							NETWORK FEATURE
NETWORK
FEATURE
105
Setting Up Your Machine for Relayed Transmission
Programming the End Receiving Station into your Auto Dialer
If the Fax Parameter No. 140 (LAN RELAY XMT REQUEST) is set to Valid, you can enter the Relay Address
into the Phone Book by the following procedure.
To set a Phone Book for Relayed Transmission Request
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
  
3
Enter the telephone number.
(Up to 36 digits including pauses and spaces)  
Ex:
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
EDIT PHONE BOOK01 ADD TELEPHONEPHONE BOOK
ENTER TEL. NO.
                    
CANCEL O K
-
3961111234
PHONE BOOK
ENTER TEL. NO.
CANCEL O K
3961111234_
Relayed Transmission
Continued on the next page... 
						

							NETWORK FEATURE
106
4 
Then enter the station name by using the QWERTY 
keyboard (up to 15 characters).
Ex:
5 
Then enter the key name (up to 10 characters) .
 (By default, the key name is the first 10 characters 
of the station’s name.)  If you do not want to change 
it, press  .
6
7
Enter the Phone Book station of the Relay Station 
that you want to assign to this End Receiving 
Station.
Ex:
OK
OMER
PHONE BOOK
ENTER NAME
ROME_
Caps
Space CANCEL
OK
SymbolsBack
space
OK
OK
PHONE BOOK
ENTER KEY NAME
ROME
Caps
Space CANCEL
OK
SymbolsBack
space
OKRELAY STATION
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO
CANCEL OKCANADAEmailEmail
EmailEmail
EmailEmail
LONDON RLYEmail
PHONE BOOK
ENTER TEL. NO.
CANCEL O K
-
Relayed Transmission 
						

							NETWORK FEATURE
NETWORK
FEATURE
107
8
To record another number, repeat Steps 3 to 7.  
To return to standby, press  .
STOP
Relayed Transmission 
						

							NETWORK FEATURE
108
Sending Documents via Internet Relay
Once you have recorded all the necessary parameters in your machine, you can send a document to one or
multiple G3 fax machines automatically through the Internet Relay Station by using the procedure described
below.  The Internet Relay Station must have all the necessary parameters setup.
To a Location That Has a Pre-programmed Relay Station
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen 
Glass.
2
Enter only the telephone number(s) of the End 
Receiving Station(s) using any combination of the 
following methods:
Manual Number Dialing (Up to 70 stations), press 
 after each station is entered. 
(see Note 1)
Phone Book Dialing (Up to 200 stations).
Ex:
OCT-12-2000 15:00    00%
READY TO FAX
ORIGINAL SET
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO
JOB
STATUSMEMORY XMTKEYBOARD ORIGINALLIGHTER DARKER
CANADA
1/1
EmailEmail
EmailEmail
EmailEmail
SET
STOCKHOLMEmail
MEMORY XMT          STN(S):001
STOCKHOLM
4681111234
PANASONICSTOCKHOLM
ROMA SYDNEY
SG-RELAY
SINGAPORE
JOB
STATUS
KEYBOARD ORIGINALLIGHTER DARKER
1/1
EmailEmail
EmailEmail
Email
Email
Relayed Transmission 
						

							NETWORK FEATURE
NETWORK
FEATURE
109
 (see Note 1)
3
The document(s) is stored into memory and your 
machine starts sending the document(s) to the 
Relay email address of the Relay Station with the 
telephone number for the End Receiving Station.
Ex: End Receiving Station: 4681111234
(Telephone number)
(see Note 1)
 Relay Station : [email protected]
After the Relay Station completes its transmission 
to the End Receiving Station(s), your machine 
receives a COMM. Journal from the Relay Station.  
This Journal confirms whether the Internet Relayed 
Transmission was successful.
NOTE
1. If the Relay Station requires a special access number to get an outside line, enter that access number first then
press   to enter a pause (represented by a -) before entering the full number.
PAUSE
Relayed Transmission 
						

							NETWORK FEATURE
110
To a Location That Does Not Have a Pre-programmed Relay Station
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen 
Glass.
2
     
3
Assign a Relay Station by either one of the 
following methods.
Manual Email Addressing
Phone Book Email Addressing
Ex:
OCT-12-2000 15:00    00%
READY TO FAX
ORIGINAL SET
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO
JOB
STATUSMEMORY XMTKEYBOARD ORIGINALLIGHTER DARKER
CANADA
1/1
EmailEmail
EmailEmail
EmailEmail
ADVANCED COMM.
05 LAN RELAY XMT
LAN RELAY XMT
ENTER RELAY STATION
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO
JOB
STATUS
KEYBOARD ORIGINALLIGHTER DARKER
CANADA
1/1
EmailEmail
EmailEmail
EmailEmail
LONDON RLYEmail
RELAY STATION
LONDON RELAY
[email protected]
LONDON RLY
JOB
STATUS
KEYBOARD ORIGINALLIGHTER DARKER
1/1
Email
Relayed Transmission