Panasonic Digital Copier Dp 2500/3000 Internet Fax Operating Instructions

							BASIC OPERATIONS
BASIC
OPERATIONS
71
Using a Mailing List
Using a Mailing List stored in the mail server simplifies the process of entering multiple locations and allows
you to send to an unlimited number of email addresses with one easy operation.
Ask your Network System administrator for information on how to utilize the Mailing List.
Sending Documents via LAN 
						

							BASIC OPERATIONS
72
Receiving Documents via LAN
The DP-2500/3000 offers you a choice to receive Fax documents unattended (by default) or manually over
regular telephone lines.
The DP-2500/3000 also offers the same choice to receive and print Internet email messages via LAN unattended
or manually when subscribing to a POP mail server.  However, when the DP-2500/3000 is configured to receive
email using SMTP protocol, the email can only be received and printed unattended.
Internet Fax Received on a PC
Figure 1: Outlook Express Inbox Sample
nThe Subject column in the above example shows samples of email messages received on a PC from the 
DP-2500/3000, and Internet FAX.
nFor your reference, the above example is from Outlook Express Inbox running under Microsoft
® Windows
95
®.  If you are using a different email application software, please refer to your application’s User Manual. 
						

							BASIC OPERATIONS
BASIC
OPERATIONS
73
Figure 2: Internet Fax Received on a PC
nFor your reference, the above example is from Windows Messaging running under Microsoft
® Windows 95®.
nTo run the Viewer, please refer to your application’s User Manual.  The attached file is composed of TIFF-F
(Tagged Image File Format with Modified Hoffman coded image).  TIFF Viewers come in many flavors, a
majority of TIFF Viewers will open and view this file, however, a handful of Viewers may not support this
format.
nYou can download the TIFF-F Image Viewer into your PC from the following URL addresses:
http://www.panasonic.co.jp/mgcs/internetfax/
http://www.panasonic.com/internetfax/
nLicense agreement of Panasonic’s TIFF-F Image Viewer application 
You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your
PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the
copies thereof.
You must assume full responsibility for selection of the software and its operation/non-operation and results
obtained therefrom. 
Receiving Documents via LAN 
						

							BASIC OPERATIONS
74
Retrieving Email from a POP Server
The DP-2500/3000 offers a choice to retrieve and print Internet email messages via LAN unattended or manually
when subscribing to a POP mail server.
Setting the POP Parameters
Set the parameters pertinent to the POP server (Fax Parameters Nos. 146 to 149).
No. 146 (POP TIMER): Enter the interval to check and retrieve email from the POP server (0 to 60 minutes).  
If 0 minutes is entered, the POP server is not checked for mail.
No. 147 (AUTO POP RCV): When there is mail to be retrieved from the POP server, the DP-2500/3000 will
retrieve it and print the email unattended.  If this parameter is set to 1:Invalid, the machine will not retrieve it,
but displays the number of mails on the POP server.
No. 148 (DEL POP RCV EMAIL): Select whether the email is deleted from the POP server after it is retrieved
by the DP-2500/3000.
No. 149 (DEL POP ERR EMAIL): Select whether to delete the email from the POP server when the file
attachment format is not supported.
To set the above POP parameters, follow the steps below. 
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
 
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
SET MODE04 FAX PARAMETERSFAX PARAMETERS
SELECT A FUNCTION
001 CONTRAST (HOME)
002 RESOLUTION (HOME)
003 ORIGINAL (HOME)
004 STAMP (HOME)
005 MEMORY (HOME)
CANCEL O K01/33
Receiving Documents via LAN 
						

							BASIC OPERATIONS
BASIC
OPERATIONS
75
3Press   or   to scroll the display to the 
desired Fax Parameter.
or
enter the Fax Parameter number directly from the 
keypad and press   or   key.
4
Enter the desired retrieval interval time (0 to 60 
minutes) from the keypad and press  .
If you make a mistake, press   to erase the 
time interval and then re-enter the correct value.
5
Select the desired setting and press  .
6
Select the desired setting and press  .
146 POP TIMER
SETSTART
146 POP TIMER
CANCEL OK
OK
CLEAR
147 AUTO POP RCV
INVALIDVALID
CANCEL O K
OK148 DEL POP RCV MAIL
INVALIDVALID
CANCEL O K
OK149 DEL POP ERR MAIL
INVALIDVALID
CANCEL O K
Receiving Documents via LAN
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							BASIC OPERATIONS
76
 (see Note 1)  (see Note 2)
7
Select the desired setting and press  .
8
To return to standby.
NOTE
1. When an unsupported file attachment is received, an error message is printed to inform you that the file
attachment could not be printed.
2. When Fax Parameter No. 148 (DEL POP RCV EMAIL) and/or Fax Parameter No. 149 (DEL POP ERR EMAIL)
are set to Invalid email with errors will not be erased.  This will allow you to retrieve this email from your PC later.
Furthermore, if these Fax Parameters are set to Invalid, you will need to delete mails from the POP server
periodically. POP servers allocate a certain amount of space per account and if mail is not deleted regularly, your
mail box will overflow and new incoming mail will be rejected.  
Either retrieve these mails from your PC or set the Fax Parameters to Valid triggering your DP-2500/3000 to
receive, print and delete all the mails from the POP server.  This procedure, however, might cause mail that had
been printed before to print again.
OK150 IFAX RET RECEIPT
INVALIDVALID
CANCEL O K
Receiving Documents via LAN 
						

							BASIC OPERATIONS
BASIC
OPERATIONS
77
Unattended Email Retrieval from the POP Server
When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax
Parameter No. 147 (AUTO POP RCV) is set to Valid, the machine will query the POP server at the specified
interval for new mail.  
Any mail on the POP server is retrieved and printed unattended.  
When the Fax Parameter No. 146 (POP TIMER) is set to 0, the machine will not query the POP server and
the mail is not retrieved automatically.  With this setting, mail must be retrieved manually from the POP server.
When the Fax Parameter No. 147 (AUTO POP RCV) is set to Invalid, the machine will query the POP server
for new mail at the interval specified by Fax Parameter No. 146.  If new mail has arrived at POP server, the
machine will not retrieve it, but displays the number of mails on the POP server.
Manual Email Retrieval from the POP Server
To manually retrieve email from the POP server, follow the steps below:  
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
If the POP server has not received any new mail, 
the following message is displayed.
OCT-12-2000 15:00   00%
READY TO FAX
JOB
STATUSMEMORY XMTXMT MODE ORIGINALLIGHTER DARKER
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADA           
KEYBOARD
EmailEmail
EmailEmail
EmailEmail
POP PCV
NO NEW MAIL
JOB
STATUSMEMORY XMTXMT MODE ORIGINALLIGHTER DARKER
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADA           
KEYBOARD
EmailEmail
EmailEmail
EmailEmail
Receiving Documents via LAN
Continued on the next page... 
						

							BASIC OPERATIONS
78
 (see Note 1)  (see Note 2)
3
If POP server received new mail, the machine will 
display the number of mails on the server, then will 
retrieve and print the email.
NOTE
1. If you program a POP User Name and POP Password in the Program Dial key, you can retrieve email from the
POP server using a user name other than the name set as the user parameter.
2. The number of emails that can be retrieved during a single operation is 20.  Even if POP server has more than
20 emails, only 20 will be displayed on the machine.  After retrieving the first 20 emails, repeat the procedure from
beginning to ensure all emails were retrieved from the POP server.
OCT-12-2000 15:00   00%
1 NEW MAIL(S)
JOB
STATUSMEMORY XMTXMT MODE ORIGINALLIGHTER DARKER
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADA           
KEYBOARD
EmailEmail
EmailEmail
EmailEmail
RCV 
ON LINE(LAN)
[email protected]
JOB
STATUSMEMORY XMTXMT MODE ORIGINALLIGHTER DARKER
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADA           
KEYBOARD
EmailEmail
EmailEmail
EmailEmail
MEMORY RCVD DOC
∗ PRINTING 
∗
JOB
STATUSMEMORY XMTXMT MODE ORIGINALLIGHTER DARKER
1/1
AMERICA ASIA CHINA
AFRICA BERLIN
ANTARCTICA BRAZIL
APOLLO CANADA           
KEYBOARD
EmailEmail
EmailEmail
EmailEmail
Receiving Documents via LAN 
						

							ADVANCED
FEATURES
79
Advanced Features
Program Keys
Setting the POP Email Retrieval Key
This function allows others to share the DP-2500/3000 to retrieve their emails from the POP server by
preprogramming their POP User Names and POP Passwords into the Program Dial keys.  They will be able to
retrieve their emails by simply pressing the associated Program Dial key.  (See Note 1) (see Note 1)
Make sure that the INTERNET lamp is ON.  If not, press   to select the INTERNET MODE.
1
2
 
3
SELECT A FUNCTION
DEFERRED COMM.
ADVANCED COMM.
EDIT FILE MODE
SET MODEPOLLING
SELECT MODE
PRINT OUT
EDIT PHONE BOOK
SET MODE03 PROGRAM KEYSPROGRAM KEYS
SELECT A FUNCTION
01 GROUP DIAL
02 PROGRAW DIAL
03 MODIFY GROUP DIAL
04 DELETE PROGRAM/GRP
05 MANUAL POP RCV
CANCEL
OK
05 MANUAL POP RCVPOP USER NAME
ENTER NAME
Continued on the next page... 
						

							ADVANCED FEATURES
80
NOTE
1. If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP server,
when programming the Program Key, leave the POP Password field Blank.  By leaving it Blank, the machine
will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail.
4
Enter the POP user name (up to 40 characters) and 
press .
Ex: POP1 
5
Enter the POP key name (up to 10 characters) and 
press  . (By default, the POP key name is the 
first 10 characters of the POP user name.  If you do 
not want to change it, press  .)
6
Enter the POP password (up to 10 characters) and 
press .
Ex: 1111 
7
Select whether to delete the retrieved POP email from 
the POP server and press  .
(Valid = will delete after email retrieval;  Invalid = will not 
delete after email retrieval)
8
OK
OK
POP USER NAME
ENTER KEY NAME
OK
OK
POP PASSWORD
_
OK
OK
DEL POP RCV MAIL
OK
Program Keys