Canon Imageprograf Ipf8300 User Guide

							Launching the Accounting ManagerThe procedure for launching the Accounting Manager is shown below.
1. Open the imagePROGRAF Status Monitor window.
2. Select  Accounting  in the Accounting  menu.
Or, open the  Accounting sheet and click the  Accounting button.
Accounting Manager Main Window
The Accounting Manager main window consists of a title bar, menu bar, toolbars, listed job selection area, job list area,totals area and status bar.
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							Title BarThis displays the printer model, its serial number and the port number it is using.
Menu Bar Allows you to select the menu options required for operation.
Toolbars
Provide tool buttons and pull-down menus for the main operations.
Note• You can opt to either show or hide the toolbars in the  View menu.
Listed Job Selection Area
You can use this area to select which job log is displayed.
If you are using regular data acquisition, this area allows you to view the collective job logs for each specified period.
For more information on how to select the job logs displayed, see  Switching Between Displaying Jobs on Printer and
Regularly Acquired Jobs
→P.431 .
Job List Area
This area lists the details of acquired jobs.
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							It displays a list of either the print jobs on the printers or the regularly acquired print jobs. The displayed information in-
cludes the amounts of paper and ink consumed, the costs, the media type and the time taken for printing.Note• If the Unit Cost of Ink or Paper have not been set,  **** is displayed in the Job Cost field.
Totals Area
Displays the total costs for the selected job and the amounts of paper and ink consumed.
Note• If you are viewing regularly acquired print jobs, selecting a period on the left side of the window displays the
total costs for that period and the amounts of paper and ink consumed.
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							Status Bar
Displays messages and other information.
Accounting Manager Basic Procedures
The first time you use the Accounting Manager, use the following procedures to configure the settings.
1. Configure unit costs, including the costs of ink and paper.
For details of the unit cost settings, see  Configuring Unit Costs in Accounting Manager
→P.426.
2. Set options such as the units displayed.
For details of the unit settings, see  Configuring Units and Display Settings in Accounting Manager
→P.430.
3. If you are using Regular Data Acquisition, configure the Regular Data Acquisition settings.
For details of the Regular Data Acquisition settings, see  Automatically Acquiring Print Job Logs at Regular Inter-
vals
→P.431 .
4. Specify the jobs to be listed.
For details of how to select the job logs displayed, see  Switching Between Displaying Jobs on Printer and Regu-
larly Acquired Jobs
→P.431 .
This displays the required print job logs and lists the details.
Configuring Unit Costs in Accounting Manager
Select  Unit Costs  in the Settings  menu to open the  Unit Costs dialog box. Configure the unit cost settings in this dialog
box.
Note• When you select a job and then open the  Unit Costs dialog box, items with unit costs that have not yet been
configured for that job are shown highlighted.
• Setting the Unit Cost for Ink→P.427
• Setting the Unit Cost for Paper
→P.428
• Setting the Unit Cost for Items Other Than Ink and Paper
→P.429
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							Setting the Unit Cost for Ink
Open the  Ink sheet. Set the unit cost for ink in this sheet.
To set the same unit cost for all the inks
1. Select the  Use same price for all ink  checkbox.
2. Enter the  Tank Capacity  and corresponding  Price.
3. Click the  OK button.
Important•Your settings are not applied until you click the  OK button.
To set different unit costs for each ink color
1. Select the ink color to be costed.
2. Enter the  Tank Capacity  and corresponding  Price.
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							3.Click the  Overwrite  button.
4. Repeat steps 1 to 3 for all the inks.
5. Click the  OK button.Important•Your settings are not applied until you click the  OK button.
Setting the Unit Cost for Paper
Open the  Paper sheet. Set the unit cost for paper in this sheet.
1.Select a media type from the  Media Type list.
2. Enter the  Width and Length  of the paper, and the  Price per area for the configured width x height.
3. Click the  Add button. To change the unit cost for a media type you have already set, click the  Overwrite button.
4. Click the  OK button.
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							Important•Your settings are not applied until you click the  OK button.
Setting the Unit Cost for Items Other Than Ink and Paper
Open the  Other sheet. Use this sheet to set any price for items other than inks and paper.
1.Enter any name in the  Name field.
2. Enter a value in  Unit Cost.
3. Use Allocated  to specify whether the costs are allocated as being incurred by the print job.
4. Click the  Add button. To change the unit cost for a media type you have already set, click the  Overwrite button.
5. Click the  OK button.
Note•You can set unit costs for up to 5 items.
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							Important•Your settings are not applied until you click the  OK button.
Configuring Units and Display Settings in Accounting Manager
Select  Units and Display  in the Settings  menu to open the  Units and Display  dialog box. Use this dialog box to configure
the display settings.
Date Display Format
Use this option to select the display format for dates. "YYYY" indicates the year, "MM" the month and "DD" the day.
Currency Unit Enter the currency unit. Enter a text string up to 3 characters long.
1000 Separator
Use this option to select the symbol used as a separator in numbers. The symbol is inserted every 3 digits.
Decimal Symbol
Use this option to select the symbol used as a decimal point.
Ink Consumed
Use this option to select the unit used for ink consumption.
Paper Width
Use this to select the unit used for paper width.
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							Paper Length
Use this to select the unit used for paper length.
Area Display Format Use this to select the unit used for paper area.
Automatically Acquiring Print Job Logs at Regular Intervals
This feature collects print job logs from the printer at regular intervals and saves the logs on your computer.
1. Select  Regular Data Acquisition  in the Settings  menu.
2. Select  Acquire print job logs regularly .
3. Click the  OK button to close the dialog box.
Note•Immediately after you configure Regular Data Acquisition, no print jobs are displayed. Wait a few moments
and then select  Refresh in the View menu to display the print jobs.
• A maximum of 10,000 records are saved in a print job log. If this number is exceeded, jobs are deleted from
the log starting from the oldest record. To save old data, it is recommended that you export the data as a CSV
file.
For  details  of  how  to  export  print  job  logs  as  CSV  files,  see  Exporting  Print  Job  Data  as  a  CSV
File
→P.432 .
Important•Print job log collection is not performed when  Set./Adj. Menu-> Printer Info -> Show Job Log  of the con-
trol  panel  is  Off.  However,  even  if  Show  Job  Log  is  set  to Off,  regularly  acquired  jobs  that  already  have
been retrieved at that time are displayed.
Canceling Regular Print Job Log Acquisition
You can use this procedure to cancel the regular acquisition of print job logs from printers.
1. Select  Regular Data Acquisition  in the Settings  menu.
2. Uncheck the  Acquire print job logs regularly  option.
3. Click the  OK button to close the dialog box.
Switching Between Displaying Jobs on Printer and Regularly Acquired Jobs
The print job logs displayed by the Status Monitor Accounting Manager contain two types of job: Jobs on Printer and Regu-
larly Acquired Jobs.
You can select whether to display Jobs on Printer or Regularly Acquired Jobs in the Listed Job Selection Area on the left
side of the window.
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							Jobs on Printer
This shows a list of the print jobs currently held on printers. You can change the number of jobs displayed per page using the  Print Jobs Shown Per Page setting in the View menu or
the toolbar.
You can skip to a particular page using the  Go to option in the  View menu or the toolbar.Note•For printers with built-in hard disks, you can view up to 500 print jobs per printer.
• For printers without built-in hard disks, you can view up to 32 print jobs per printer. However, only 10 jobs
can be displayed if the printer is switched off.
Regularly Acquired Jobs
This shows a list of regularly acquired print jobs.
To view all the jobs in a set period, specify the period using  Period and then  Starting Date  (or Starting Day of Week  or
Starting Month ) in the View menu or the toolbar.
For example, to view monthly job logs starting on the 1st of each month, set  Period to Monthly  and set Starting Date  to 1.
Note• Up to 10,000 regularly acquired jobs are displayed for each printer.
Exporting Print Job Data as a CSV File
You can export the collected print job data in the form of a CSV file by selecting  Export Job Cost Data in the File menu.
Note•You can also select  Export Job Cost Data  using the icon in the toolbar.
Selected Jobs
Exports the data for the selected print jobs in the job list as a CSV file.
Note• You can select multiple jobs by holding down the Shift key or Ctrl key as you click the job names.
Listed Jobs
Exports the data for the print jobs currently displayed in the list as a CSV file.
Showing Job Properties
If you select a job in the job list and then select  Show Job Properties in the File menu, the  Job Properties  dialog box
appears, allowing you to check information such as detailed cost data.
You can copy text-based information in this dialog box to the clipboard by clicking the  Copy button.
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