Canon Pixma Mx492 User Guide

							Calling the Registered Information Up from Your Computer and
Registering the Information to the Machine
You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected
numbers saved on the computer to the machine.1.
Start up Speed Dial Utility.
2.
Select the machine from the  Printer Name: list box, then click  Display Printer Settings .
3.
Click Load from PC... .
4.
Select the RSD file (*.rsd) to register to the machine.
5.
Click Open  on the dialog box.
6.
Click Register to Printer .
The registered information on the computer is registered to the machine.
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							Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility.
Important
•
Log into a user account with administrator privilege.
1.
Perform the uninstalling process.
•
In Windows 8.1 or Windows 8:
1.
Select  Control Panel  from the Settings charm on  Desktop > Programs  > Programs and
Features .
2.
Select Canon Speed Dial Utility  from the program list, then click  Uninstall.
If the  User Account Control  screen appears, click Continue.
•
In Windows 7 or Windows Vista:
1.
Click Start > Control Panel  > Programs  > Programs and Features .
2.
Select Canon Speed Dial Utility  from the program list, then click  Uninstall.
If the  User Account Control  screen appears, click Continue.
•
In Windows XP:
1.
Click Start > Control Panel  > Add or Remove Programs .
2.
Select Canon Speed Dial Utility  from the program list, then click  Remove.
2.
Click Yes when the confirmation message appears.
When the message prompting you to restart your computer is displayed, click  OK to restart your
computer.
Note
•
To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again from our website.
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							Receiving Faxes
Receiving Faxes
Changing the Paper Settings
Memory Reception
Receiving Faxes Using Useful Functions
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							Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax.
Preparing for Receiving a FaxPrepare for receiving a fax according to the following procedure.1.
Make sure that the machine is turned on.
2.
Press the  FAX button.
The Fax standby screen is displayed.
3.
Make sure of the receive mode setting.
Make sure of the receive mode setting displayed on the Fax standby screen.
Note
•
For details on how to change the receive mode:
Setting the Receive Mode
4.
Load paper.
Load the sheets of plain paper.
5.
Specify the paper settings as necessary.
Changing the Paper Settings
This completes the preparation for receiving fax.
When a fax is received, it is printed on the loaded paper automatically.
Receiving a Fax
Depending on the selected receive mode, the receive operation varies.
Note
•
For details on the receive mode:
Setting the Receive Mode
•
You can specify the advanced settings of each receive mode.
For details on the advanced settings of the receive mode:
Advanced Settings of Receive Mode
•
If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving).
Memory Reception
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							When TEL priority mode is selected:•
When the call is a fax:
The telephone will ring when a call incomes.
Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up
the handset.
The machine will receive the fax.
Note
•
If the machine will not switch to fax reception, press the  FAX button, then the  Color or Black
button to receive the fax.
•
To receive a fax without picking up the handset, set  Manual/auto switch of the advanced
setting to  ON. RX start time  allows you to specify the number of seconds until the machine
switches to fax reception.
•
If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a
specified number of times when there is an incoming call with a fax distinctive ring pattern.
Then, the machine will switch to fax reception automatically without the handset being picked
up.
The number of times to ring the telephone until switching to fax reception can be changed.
•
Set the machine to enable you to initiate fax reception from a connected telephone (remote reception).
Remote Reception
•
When the answering machine is connected to the machine:
•
If the answering machine is set to the answering mode, set  User-friendly RX of the
advanced setting to  ON. If the call is a fax, the machine will receive the fax automatically.
•
If the answering mode is turned off on the answering machine, pick up the handset. If you
hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset.
•
If  Manual/auto switch  of the advanced setting is set to  ON, set  RX start time  to longer
than the time before the answering machine starts playing the answering message. After making this setting, we recommend that you call the answering machine using a mobilephone, etc. to confirm that messages are recorded successfully in the answering machine.
•
Set your answering machine to answering mode and adjust it as follows:
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							- The entire message should be no longer than 15 seconds.- In the message, tell your callers how to send a fax.•
When the call is a voice call:
The telephone will ring when a call incomes.
Pick up the handset, and talk on the telephone.
Note
•
If the machine unexpectedly switches to fax reception during telephone calls, set  User-friendly
RX  of the advanced setting to  OFF.
•
If Manual/auto switch  of the advanced setting is set to  ON, you must answer an incoming call
by picking up the handset within the time specified in  RX start time. Otherwise the machine
will switch to fax reception.
When Fax only mode is selected:
•
When the call is a fax:
The machine will receive the fax automatically.
Note
•
If a telephone is connected to the machine, the telephone will ring when a call incomes.
•
You can change the number of times to ring the telephone with  Incoming ring of the advanced
setting.
When DRPD or Network switch is selected:
•
When the call is a fax:
The telephone will ring when a call incomes.
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							The machine will receive the fax automatically when the fax ring pattern is detected.
Note
•
You can change the number of times to ring the telephone.
Advanced Settings of Receive Mode
•
When the call is a voice call:
The telephone will ring when a call incomes.
When the machine does not detect the fax ring pattern, the telephone will continue ringing.
Pick up the handset, and talk on the telephone.
Note
•
To use this feature, you need to subscribe to a compatible service provided by your telephone company.
•
For DRPD
You need to select the appropriate ring pattern on the machine.
Setting the DRPD Ring Pattern (US and Canada only)
•
For Network switch
The name of this service varies depending on the country or region of purchase. This setting
may not be also available depending on the country or region of purchase.
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							Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
•
If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and  Check page size and Press [OK]  are displayed on the LCD.
In this case, load the same size of paper as that specified in the paper size setting, then press the  OK
button.
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
•
If no paper is loaded, or paper has run out while printing is in progress, the received faxes are stored in the machine's memory and the error message for no paper is displayed on the LCD. In this case, load
paper and press the  OK button.
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
Note
•
If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches, the sender's machine may send the fax automatically reduced in size or divided, or send only a part of the
original.
1.
Make sure that the machine is turned on.
2.
Press the  FAX button.
The Fax standby screen is displayed.
3.
Press the  Menu button.
The  FAX menu  screen is displayed.
4.
Use the  button to select  FAX paper settings , then press the OK button.
5.
Use the  button to select a setting item, then press the  OK button.
6.
Specify the settings.
Use the 
 button to adjust each setting item, then press the  OK button. The next setting item is
displayed.
The LCD returns to the Fax standby screen when all the settings are complete or when pressing the FAX  button.
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							Note•
The * (asterisk) on the LCD indicates the current setting.
•
Page size
Select the page size from  A4, Letter , LTR , or Legal .
Note
•
Some of page sizes are not available depending on the country or region of purchase.
•
Media type
The paper type is set to  Plain paper.
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							Memory ReceptionIf the machine was not able to print the received fax, the received fax is stored in the machine's memory.The  FAX Memory  lamp is lit and  Received in memory  is displayed at the Fax standby screen.
Important
•
If you unplug the power cord, all faxes stored in the machine's memory are deleted. The next time you
turn the machine on, press the  OK button after a confirmation screen is displayed. The list of the faxes
deleted from the machine's memory (MEMORY CLEAR REPORT) will be printed.
If the machine receives a fax under one of the following conditions, the received fax will be automatically
stored in the machine's memory.
•
The machine is set to store received faxes in its memory:
When  Do not print  is selected for  Received documents  in Auto print settings  under Fax settings ,
the received faxes are stored in the machine's memory.
You can print the faxes stored in the machine's memory from the  Memory reference screen under FAX
menu .
Printing a Document in Machine's Memory
Note
•
To print the received faxes automatically, select  Print for Received documents  in Auto print
settings  under Fax settings .
Auto print settings
•
An error has occurred on the machine:
If you select  Print for Received documents  in Auto print settings  under Fax settings , a received fax
will be printed automatically. However, if any of the following errors occurs, the received fax will not be
printed. It will instead be stored in the machine's memory.
When the error is resolved, the fax stored in the machine's memory is printed automatically.
◦
The amount of remaining ink is insufficient to print a fax: Replace the FINE cartridge.
Replacing a FINE Cartridge
Note
•
You can set the machine to forcibly print a received fax even if the ink has run out.
Set  Print when no ink  in Auto print settings  under Fax settings  to Print .
However, part or all of the fax may not be printed since the ink has run out. Also, the contents of the fax will not be stored in the machine's memory.If the ink has already run out, we recommend that  Do not print be selected for  Received
documents  in Auto print settings  under Fax settings  to store the received fax in the
machine's memory. After you replace the FINE cartridge and select  Print for Received
documents  in Auto print settings , the fax stored in the machine's memory will be printed
automatically.
Auto print settings
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