Canon Pixma Mx492 User Guide

							No.CauseAction#003It takes too long to receive
a page.Contact the sender and have the sender divide the fax or set the image quality (Fax resolution) to a lower setting and resend it.#005No answer.When receiving a fax manually, the machine could not detect the signals from the sender's fax machine.
Contact the sender and have the sender resend it, or set the machine to receive the fax automatically.#037Memory is full.The machine could not receive a fax because its memory is full.
Delete contents in memory, then ask the sender to resend the fax. See
Document Stored in Machine's Memory .
#046Reception has been
rejected due to the
specified fax rejection
condition.Reception has been rejected because the fax matches the fax rejection condition specified by  FAX RX reject  in Security control  under Fax settings .
For details, see 
Rejecting Fax Reception .
#099The Stop  button was
pressed during reception.The  Stop  button was pressed to cancel reception of the fax. Contact the sender
and have the sender resend it if necessary.#995The received fax was
deleted.The received fax was deleted before being printed. Contact the sender and have the sender resend it if necessary.
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							Sending Faxes from a Computer
Sending a FAX (Fax Driver) Basic
Creating an Address Book (Fax Driver)
Edit or Remove a Recipient from an Address Book (Fax Driver)
Search for a Recipient in an Address Book (Fax Driver)
Troubleshooting Problems Sending Faxes (Fax Driver)
How to Open the Setting Screen of the Fax Driver
General Notes (Fax Driver)
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							Sending a FAX (Fax Driver)You can send faxes using the fax driver from applications that support document printing.
Note
•
Only black and white transmission is supported.
1.
Make sure that the machine is turned on.
2.
Open the document you want to fax with an application (such as Notepad), and then click
the Print command. (The command is  Print... on the  File menu.)
3.
In Select Printer  or Name  in the  Print dialog box, select  Canon XXX series FAX  (where
"XXX" is the model name).
4.
Click  Print or OK .
* Print  dialog box in Notepad
Note
•
Click  Preferences  or Properties  in the Print dialog box to open the print settings dialog box of
the fax driver in which you can set the paper size and print orientation. For details on how to open
the print settings dialog box of the fax driver, see "
How to Open the Setting Screen of the Fax
Driver ."
5.
Click  Display Address Book...  in Set Recipient  in the Send FAX  dialog box.
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							6.
Select a recipient from Recipient Name in the Select Recipient from Address Book
dialog box, then click  Set as Recipient.
The selected recipient is reflected in  Recipient in the Send FAX  dialog box.
Important
•
You cannot specify a recipient if there is no recipient registered in the address book. Register the
recipient in the address book and reopen the address book.
For details on how to register recipients in the address book, see "
Creating an Address Book (Fax
Driver) ."
•
If the recipient's fax/telephone number is entered incorrectly or the registered fax/telephone
number is incorrect, the fax may be sent to an unexpected recipient. When sending an important
fax, it is recommended that you send it after confirming the entered information and recipient's
status.
Note
•
You can also specify  Recipient by entering the  Recipient Name  and Fax Number  in Direct
Entry  in the  Send FAX  dialog box and then clicking  Set as Recipient.
•
For details on valid characters, see "General Notes (Fax Driver) ."
•
You can send faxes even if only the  Fax Number is entered.
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							•You can register the recipient you entered to the address book by clicking Add to Address
Book... . For details on how to register recipients in the address book, see "
Creating an
Address Book (Fax Driver) ."
•
Add the outside line access number before the fax number as needed.
(Example: When the outside line access number is "0" and the fax number is "XXX-XXXX", enter
"0XXX-XXXX".)
7.
Click  Send Now .
When a confirmation message is displayed, click  OK.
Important
•
If you cannot send a fax due to line failure, etc., see "Troubleshooting Problems Sending Faxes
(Fax Driver) ."
Canceling Transmission
If you click  Send Now in the Send FAX  dialog box, the printer icon is displayed in the taskbar. Double-
click this icon to display the list of fax jobs awaiting transmission or being sent.
Right-clicking a job and selecting  Cancel stops transmission.
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							Creating an Address Book (Fax Driver)By using the address book, you can send a fax by simply specifying a recipient from it. You can register the
recipient's name, fax number and other information in the address book.
Registering a recipient (WAB contact) in the address book
You can register an individual recipient (Contact) in the address book.1.
Open the print settings dialog box of the fax driver.
2.
Click  Address Book...  in the displayed dialog box.
Note
•
In Windows XP, when you open the address book for the first time, the  Setup Windows
Address Book  dialog box will be displayed. Refer to "
Setup when Opening the Address Book
for the First Time (Windows XP)" for details.
•
In Windows 8.1/Windows 8/Windows 7/Windows Vista, you can register an individual recipient
(Contact) in the address book folder (Windows Contacts) as an address book file (.contact file)
which can be used in multiple applications. However, you cannot change the address book you use, as only one address book can be created per user.
Follow the steps below to open Windows Contacts.
•
Windows 8.1/Windows 8:
Select the  Search charm, then search for "Contacts".
•
Windows 7/Windows Vista:
Select  XXXX (user name)  from the Start menu, then double-click  Contacts.
3.
In the Address Book  dialog box, click  New.
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							4.
Select Contact  in the New Entry  dialog box, then click  OK.
Note
•
For faxing, you can only specify the  Contact (one recipient). You cannot specify a  Distribution
List .
5.
Enter the  First, Middle , and Last of the contact in the  Name and E-mail tab (Name  tab
when using Windows XP) on the Properties dialog box.
The recipient's name will be printed at the top of the fax received by the recipient.
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							6.
Enter the fax number on the Home or Work  tab, then click  OK.
An individual recipient (Contact) is registered in the address book.
Note
•
You can also register a recipient by clicking the  Add to Address Book... button on the Send
FAX  dialog box after entering the recipient.
•
Add the outside line access number before the fax number as needed.
(Example: When the outside line access number is "0" and the fax number is "XXX-XXXX",
enter "0XXX-XXXX".)
•
If you upgrade from Windows XP to Windows Vista, the address book you created in Windows
XP may not be reflected in Windows Vista. In this case, open the address book in the following
procedure and reflect the information to a new address book.
1.
From the  Start menu, select  Control Panel  > Appearance and Personalization  > Folder
Options .
2.
Click the  View tab of the  Folder Options  dialog box, select  Show hidden files and
folders  in Advanced settings , then click OK.
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							3.From the Start menu, select  XXXX (user name) , then double-click AppData > Roaming  >
Canon  > MP5  to open the folder.4.
Double-click the ".wab" file.
The address book will be reflected in Windows Vista automatically.
Related Topic
Edit or Remove a Recipient from an Address Book (Fax Driver)
Search for a Recipient in an Address Book (Fax Driver)
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							Setup when Opening the Address Book for the First Time
(Windows XP)
In Windows XP, when you open the address book for the first time, the  Setup Windows Address Book
dialog box will be displayed and you can set the Windows Address Book you want to use.
To Create a New Windows Address Book (WAB File) Exclusively for Faxing:
Select  Create a new Windows Address Book file for faxing. , then click OK.
To Use an Existing Windows Address Book: Click  Select existing Windows Address Book file. , select an address book file from the list, then click  OK.
Using an existing Windows Address Book enables you to share it with other applications that use Windows
Address Books.
This option cannot be selected if there is no Windows Address Book file created.
Note
•
You can also change the setting by clicking  Address Book Profile... in the print settings dialog box of
the fax driver so as to use another Windows Address Book.
•
You can import the entries from one Windows Address Book file into another, combining both sets of
Windows Address Book entries. To import fax recipient contacts in an Address Book file to an existing
Address Book file, follow the steps below.
1.
From the  Start menu, select  Search.
2.
Click All files and folders .
3.
In the file name box, enter ".wab".
4.
Select the Search hidden files and folders  checkbox in More advanced options , then click
Search .
5.
From the found Windows Address Book files, double-click an existing Windows Address Book file.
The existing Windows Address Book opens.
6.
In the  File menu, in  import, select  Address Book (WAB)... .
7.
Select the Windows Address Book containing fax recipient contacts, then click  Open.
8.
When a completion message appears, click  OK.
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