Xerox Color 560 User Manual

							
Scanning
                     Xerox Color 550/560 PrinterUser Guide201
To delete a file:
To change a file name:
To access Job Flow Settings:
Note:
If Send from Folder  is not enabled, contact your system administrator. For details, see the\
 System Administrator 
Guide. In the touch screen file list, touch the file to be deleted.
1.
Touch  Delete  twice.
2.
In the touch screen file list, touch the desired file.
1.
Touch  File Details .
2.
Touch  Change File Name .
3.
Using the touch screen keyboard, enter the new name.
4.
Touch  Save, then touch  Close.
5.
If Job Flow Sheets have been created, touch  Job Flow Settings. The Job Flow Sheet currently linked to the 
folder is displayed.
1.
To make changes to the Job Flow settings, touch  Create/Change Link or Select Job Flow Sheet .
2.
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Using Job Flow Sheets
Job Flow Sheets allow you to execute a series of registered actions, suc\
h as Send as Fax or Print, for a file stored in a 
folder. Job Flow Sheets are created by the system administrator and are \
stored in the printer where they can be 
linked by the user to a stored file. For details, see the System Adminis\
trator Guide.
Printing Stored Files using CentreWare Internet Services
At your computer, launch your Web browser.
1.
Type the printer’s IP address into the Web browser’s address bar, \
then press  Enter to open CentreWare IS.
2.
Click the  Scan tab.
3.
In the  Scan navigation pane at the left of the page, click  Folder.
4.
In the  Folder list, click the desired folder. If required, enter the folder password,\
 then click  Apply. The Folder: 
List of Files  page appears.
5.
6.
Select the desired file.
Scroll the page to see the 
Print File section.
7.
If desired, make selections from the following printing options:  Paper Supply, Output Destination , Quantity , 
2-Sided Printing , or Batch Print .
8.
9.
Click Print File .
Note:
If you don’t know the printer’s IP address, see 
Finding The Printer’s IP Address.
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Retrieving Scanned Files to Your Computer Using CentreWare Internet Serv\
ices
Stored files are retrieved by copying them from the printer folder to yo\
ur computer’s hard drive.
At your computer, launch your Web browser.
1.
Type the printer’s IP address into the Web browser’s address bar, \
then press  Enter to open CentreWare IS.
2.
Click the  Scan tab.
3.
In the  Scan navigation pane at the left of the page, click  Folder.
4.
In the  Folder list, click the desired folder. If required, enter the folder password,\
 then click  Apply. The Folder: 
List of Files  page appears.
5. Note:
If you don’t know the printer’s IP address, see 
Finding The Printer’s IP Address.
Note:
If necessary, scroll down to see all files.
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Select the desired file.
6.
In the upper right corner of the page, click  Delete.
When prompted, click  OK.
Scroll down to reveal  Retreiving Format. From the Retreiving Format  drop-down list, click the desired file 
format. If desired, select options for the file format using the check b\
oxes and dropdown lists. Options vary 
by file format.
7.
Click Retrieve .
8.
On the  Retrieve Files from Folder  page, click the link to the selected file.
9.
Click Save, select the desired storage location, then click  Save.
10.
If a stored file is no longer needed:
11.
Select the desired file.
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Additional File Retrieve Options
The following options are available when retrieving a stored file:
To retrieve a single page of a multiple-page document, select  Retrieve Page Enabled. In the Page Number  
field, type the page number.
1.
To add a thumbnail view when using XPS format, select the  Add Thumbnail Enabled check box.
2.
To apply MRC High Compression to PDF and XPS format files, select the  MRC High Compression Enabled 
check box. Select the desired quality from the  Quality drop-down list.
3.
To create a searchable-text PDF or XPS file:
4.
From the Language of the Original  drop-down list, select the language.
To apply Text Compression, from the  Text Compression drop-down list, select  Enabled.
Select Searchable Text Enabled .
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Creating a Folder
To create a folder using the printer’s touch screen:
On the control panel, press the  Machine Status button.
1.
Touch the  Tools tab, then under  Features, touch Create Folder .
2.
Touch an  Available folder.
3.
To assign a password to the folder:
4.
Using the alphanumeric keypad, enter the password.
Touch Save.
Under  Check Folder Passcode , touch On.
Assign folder attributes:
5.
Touch Delete Files After Retrieval , touch Yes or No, then touch  Save.
Touch  Delete Expired Files , touch Yes or No, then touch  Save.
Touch  Folder Name . Using the touch screen keyboard, enter the name, then touch  Save.
Touch  Link Job Flow Sheets to folder , then touch Cut Link or Create Change Link .
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To create a folder using CentreWare IS:
At your computer, launch your Web browser.
1.
Type the printer’s IP address into the Web browser’s address bar, \
then press  Enter to open CentreWare IS.
2.
Click the  Scan tab.
3.
In the  Scan navigation pane at the left of the page, click  Folder.
4.
In the  Folder list, click  Create for an  Available  folder.
5. Note:
If you don’t know the printer’s IP address, see 
Finding The Printer’s IP Address.
Note:
If necessary, scroll the page to see available folders.
Assign folder attributes:
6.
To assign a password to the folder:
7. Delete Files After Retrieval
: set or clear.
Delete Expired Files: set or clear.
Folder Name: type the name.
In the Retype Passcode  field, retype the password.
In the Check Folder Passcode  drop-down list, select Always, Save  or Print/Delete .
In the Folder Passcode  field, type the password.
Your folder is now available for use. Its contents will be stored on the\
 printer’s hard drive. The folder will appear on 
the printer’s touch screen, and in the folder list in CentreWare IS.
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Deleting a Folder
CAUTION:
Files in the folder will be deleted.
To delete a folder using the printer touch screen: On the control panel, press the  Machine Status button.
1.
Touch the  Tools tab, then under  Features, touch Create Folder .
2.
Touch the desired folder. If a password is required, enter the password \
using the alphanumeric keypad, then 
touch Confirm  on the touch screen.
3.
Touch  Delete Folder , then touch Delete.
4.
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To delete a folder using CentreWare IS:
At your computer, launch your Web browser.
1.
Type the printer’s IP address into the Web browser’s address bar, \
then press  Enter to open CentreWare IS.
2.
Click the  Scan tab.
3.
In the  Scan navigation pane at the left of the page, click  Folder.
4.
In the  Folder list, click  Delete for the folder to be deleted.
5. Note:
If you don’t know the printer’s IP address, see 
Finding The Printer’s IP Address.
Note:
If the folder contains files, they must be deleted before the folder can\
 be deleted.
Click  OK. If required, enter the folder password, then click  Apply.
6. Note:
If necessary, scroll the page to see available folders.
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Scanning to a Network File Repository
Scanning to a network file repository is a feature of Network Scanning. \
Documents you scan are sent to a document 
repository on a network server configured by your system administrator. \
A template, also created by the system 
administrator, defines the scan settings and the destination of the scan\
ned image.
Note:
Scanning to a network file repository must be configured by your system \
administrator.
Note:
Templates must be created using CentreWare Internet Services. For detail\
s, see the System Administrator Guide.
To use the scan to a network file repository feature: Load the original on the document glass or in the document feeder.
1.
On the control panel, press the  Services Home button.
2.
Touch  Network Scanning .
3.
Touch the desired template.
4.
To override the template scan settings:
5.
Press the green  Start button.
6. For scanning options, use the four menus at the bottom of the touch scre\
en: 
Color Scanning, 2-Sided 
Scanning , Original Type  and Scan Presets . For details, see  Setting Scan Options .
For additional scanning options, use the three tabs at the top of the to\
uch screen. For details, see 
Additional Scanning Options.
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