Xerox Color 560 User Manual

							
Faxing
                    Xerox Color 550/560 PrinterUser Guide251
Using Chain Dial
On the touch screen, touch 
Fax.
1.
Touch  Address Book .
2.
Touch  List all public entries  from the drop-down list.
3.
Touch  Chain Dial .
4.
To add numbers do one of the following:
5.
Touch the desired speed dial entry from the scrolling list. Touch the sc\
roll arrows if necessary.
Enter a number using the alphanumeric keypad.
Touch the keyboard button, enter a number using the touch screen keyboar\
d, then touch  Save.
Touch  Add. The numbers are added together in the Recipient List.
6.
Touch  Save. The combined number appears as a single recipient in the Recipient(s)\
 list.
7.
Touch  Close. The fax can now be sent.
8.
Chain Dial creates a single fax recipient telephone number by adding two\
 or more fax numbers together into a singl
e
number. For example, an area code or extension number could be stored se\
parately from the rest of the telephone 
number. Access Chain Dial from the Address Book.
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Xerox Color 550/560 Printer
User Guide
252 Faxin
g
Creating Fax Comments
On the control panel, press the 
Machine Status button.
1.
On the touch screen, touch the  Tools tab.
2.
Touch  Setup, then touch  Add Fax Comment .
3.
On the next screen, touch an  comment in the scrolling list.
4.
Enter the comment using the touch screen keyboard, then touch  Save.
5.
Touch  Close. The comment is ready to use.
6.
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                     Xerox Color 550/560 PrinterUser Guide253
Maintenance
This chapter includes:
Maintenance and Cleaning
Ordering Supplies
Maintenance and Cleaning
This section includes:General Precautions
Locating the Serial Number
Billing and Usage Information
Cleaning the Printer
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Xerox Color 550/560 Printer
User Guide
254 Maintenance
General Precautions
WARNING:
When cleaning your printer do NOT use organic or strong chemical solvent\
s or aerosol cleaners. Do NOT pour 
fluids directly into any area. Use supplies and cleaning materials only \
as directed in this documentation. 
Keep all cleaning materials out of the reach of children.
WARNING:
Internal parts of the printer may be hot. Use caution when doors and cov\
ers are open.
WARNING:
Do NOT use pressurized air spray cleaning aids on or in the printer. Som\
e pressurized air spray containers 
contain explosive mixtures and are not suitable for use in electrical ap\
plications. Use of such cleaners can 
result in a risk of explosion and fire.
WARNING:
Do NOT remove the covers or guards that are fastened with screws. You ca\
nnot maintain or service any parts 
that are behind these covers and guards. Do NOT attempt any maintenance \
procedure that is NOT 
specifically described in the documentation supplied with your printer.
To avoid damaging the printer, keep the following guidelines in mind: Do not place anything on top of the printer.
Do not leave the covers and doors open for any length of time, especiall\
y in well-lit places. Light exposure 
can damage the drum cartridges.
Do not open covers and doors during printing.
Do not tilt the printer while in use.
Do not touch the electrical contacts, gears, or laser devices. Doing so \
may damage the printer and cause the 
print quality to deteriorate.
Make sure any parts removed during cleaning are replaced before you plug\
 in the printer
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Maintenance
                    Xerox Color 550/560 Printer

User Guide 255
Locating the Serial Number
When ordering supplies or contacting Xerox for assistance, you will be a\
sked to provide the printer’s serial number.
View the printer serial number from the printer’s touch screen:
Press the  Machine Status  button.
1.
The Machine Information tab appears. The serial number appears at the le\
ft of the Machine Information 
screen.
2.
If the serial number cannot be read from the printer’s touch screen, \
it can also be found on the machine frame insid
e
the lower left cover of the printer.
Billing and Usage Information
The Billing Information screen displays billing and printer usage inform\
ation. Press the  Machine Status  button.
1.
Touch the  Billing Information  tab.
2.
The total impressions counters appear on the left of the screen.
For more detail: Touch Usage Counters , then touch the down arrow to choose the desired counter. Touch the scr\
oll arrows to 
view the entire list.
1.
Touch  Close.
2.
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Xerox Color 550/560 Printer
User Guide
256 Maintenance
Cleaning the Printer
Cleaning the Document Glass and Document Cover
Cleaning the Exterior
Ordering Supplies
Cleaning the Document Glass and Document Cover
To ensure optimum print quality, regularly clean the glass areas of the \
printer. This helps avoid output with streaks, 
smears, and other marks that transfer from the glass area while scanning\
 documents.
Use a lint-free cloth lightly dampened with Xerox Anti-Static or another\
 suitable non-abrasive glass cleaner to clean 
the document glass and the CVT glass to its left.
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Maintenance     
                    Xerox Color 550/560 Printer

User Guide 257
Use a lint-free cloth, Xerox Cleaning Fluid or Xerox Film Remover to cle\
an the under side of the document cover and 
the document feeder.
Regular cleaning keeps the touch screen and control panel free from dust\
 and dirt. To remove finger prints and 
smudges, clean the touch screen and control panel with a soft, lint-free\
 cloth.
Cleaning the Exterior
Use a cloth to clean the document feeder, output trays, paper trays and \
outside areas of the printer.
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Xerox Color 550/560 Printer
User Guide
258 Maintenance
Ordering Supplies
This section includes:
Consumables
Routine Maintenance Items
When to Order Supplies
Recycling Supplies
Certain consumables and routine maintenance items need to be ordered occ\
asionally. Each supply item includes 
installation instructions.
Consumables
Use genuine Xerox Toner Cartridges (Cyan, Magenta, Yellow, and Black).\
CAUTION:
Use of toner other than Genuine Xerox Toner may affect print quality and\
 printer reliability. It is the only 
toner designed and manufactured under strict quality controls by Xerox f\
or specific use with this printer.
Note:
Each toner cartridge includes installation instructions.
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Maintenance
                    Xerox Color 550/560 Printer

User Guide 259
Routine Maintenance Items
Routine maintenance items are printer parts that have a limited life and\
 require periodic replacement. Replacements 
may be parts or kits. Routine maintenance items are typically customer r\
eplaceable.
The following items are routine maintenance items:
Toner cartridges
Fuser Assembly
Waste Toner Container
Drum Cartridge
Staple Cartridges
Staple Cartridge for Booklet Maker
Charge Corotrons
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Xerox Color 550/560 Printer
User Guide
260 Maintenance
Replacing the Toner Cartridges
This procedure shows you how to remove a used toner cartridge and replac\
e it with a new toner cartridge. The 
machine will notify you when a new toner cartridge is needed, and when i\
nstallation is to occur. If you continue 
copying or printing without replacing the toner cartridge, a message wil\
l appear and the machine will stop after 
copying or printing around 1,800 pages for Black, or around 1200 pages f\
or Cyan, Magenta and Yellow. 
Follow the disposal instructions for the old cartridge when you receive \
with the new cartridge.
WARNING:
Before you begin the procedure, ensure that the machine has been allowed\
 to cool down. Failure to do so 
may result in burns if certain parts of the machine are touched.
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