Xerox Color 560 User Manual

							
Scanning
                     Xerox Color 550/560 PrinterUser Guide211
Scanning to an Email Address
Scanning to an email address sends scanned documents as attachments to e\
mail.
Note:
This feature must be enabled by your system administrator.
To send a scanned image to an email address: Load the original on the document glass or in the document feeder.
1.
On the control panel, press the  Services Home button.
2.
Touch  E-Mail.
3.
Specify the recipient using one of these methods:
4.
Touch Address Book : touch the desired recipient, then touch  To.
Touch  New Recipient : using the touch screen keyboard, enter the complete email address, tou\
ch  Add, 
then touch  Close.
Repeat Step 4 to add additional recipients to the list. When all recipie\
nts have been added to the list, touch 
Close.
5.
A default subject is provided for the email. To change the subject, touc\
h  Subject. Using the touch screen 
keyboard, enter the new subject, then touch  Save.
6.
To change any of the scan settings, touch the four menus at the bottom o\
f the control panel:  Color 
Scanning , 2-Sided Scanning , Original Type  and Scan Presets . For details, see  Setting Scan Options .
7.
Press the green  Start button.
8.
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Setting Email Options
You can override the template settings created by your system administra\
tor, and change the following email 
settings:
File Format
File Name
Read Receipts
Reply To
To change the File Name or Reply to E-mail options:On the printer control panel, press the  Services Home button.
1.
Touch  E-Mail, then touch the  E-mail Options tab.
2.
Touch  File Name  or Reply to . Using the touch screen keyboard, delete or modify the text.
3.
Touch  Save.
4.
To change the file format:
On the printer control panel, press the  Services Home button.
1.
Touch  E-Mail, then touch the  E-mail Options tab.
2.
Touch  File Format , then select the desired file type. Each file format is described when \
selected.
3.
To accept the file format, touch  Save.
4.
To request a read receipt: On the printer control panel, press the  Services Home button.
1.
Touch  E-Mail, then touch the  E-mail Options tab.
2.
Touch  Read Receipts , then touch On.
3.
Touch  Save.
4.
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Scanning
                    Xerox Color 550/560 PrinterUser Guide213
Scanning to a Computer
The Scan to PC feature allows you to scan a document to your computer.
Note:
This feature must be enabled by your system administrator.
To use the Scan to PC feature: Load the original on the document glass or in the document feeder.
1.
On the printer control panel, press the  Services Home button.
2.
Touch  Scan to PC .
3.
Touch  Transfer Protocol , then touch FTP, SMB  or SMB (UNC Format) , then touch Save.
4.
Touch  Server, Save in, User Name  and Password . For each setting, using the touch screen keyboard, enter 
the data. Touch  Save.
5.
Note:
If the server name was previously stored, touch  Address Book, touch the desired server, touch  Add, then touch 
Close .
To change any of the scan settings, touch the four menus at the bottom o\
f the touch screen:  Color Scanning, 
2-Sided Scanning , Original Type  and Scan Presets . For details, see  Setting Scan Options .
6.
Press the green  Start button.
7.
Access the scanned image at your computer.
8.
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Scanning to a Home Directory
The Scan to Home feature allows you to scan a document to your home dire\
ctory. The network location of your 
home directory is defined by the system administrator.
Note:
This feature must be configured by the system administrator.
To use the Scan to Home feature: Load the original on the document glass or in the document feeder.
1.
On the printer control panel, press the  Services Home button.
2.
Touch  Network Scanning .
3.
Touch the template created by your system administrator.
4.
The template defines the scan settings as well as the destination of the\
 image. To change any of the scan 
settings, touch the four menus at the bottom of the touch screen:  Color Scanning, 2-Sided Scanning , 
Original Type  and Scan Presets . For details, see  Setting Scan Options .
5.
Press the green  Start button.
6.
For details, see the System Administrator Guide.
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Scanning
                     Xerox Color 550/560 PrinterUser Guide215
Storing to a USB Flash Drive
The Store to USB feature allows you to scan a document to a USB Flash Dr\
ive using the USB port on the printer 
control panel.
Note:
This feature must be enabled by your system administrator.
To use the Store to USB feature: Load the original on the document glass or in the document feeder.
1.
Insert a USB Flash Drive in the USB port on the control panel.
2.
On the control panel, press the  Services Home button.
3.
Touch  Store to USB .
4.
Touch  Save in .
5. Note:
This feature cannot be used when the Media Card Reader option is connect\
ed.
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To move up one directory level, touch 
Previous.
Touch the desired folder.
6.
To move down one directory level, touch  Next.
To select the storage location, touch  Save.
7.
To change any of the scan settings, touch the four menus at the bottom o\
f the touch screen:  Color 
Scanning , 2-Sided Scanning , Original Type  and Scan Presets . For details, see  Setting Scan Options .
8.
To change any of the additional scanning options, use the three tabs at \
the top of the touch screen. For 
details, see  Additional Scanning Options .
9.
To scan the original and store the file, press the green  Start button.
10.
CAUTION:
Do not remove the USB Flash Drive while a file is being stored. Damage t\
o stored files may occur.
CAUTION:
Remove the USB Flash Drive before turning the printer off.
Touch the  Services Home  button, then remove the USB Flash Drive.
11.
To print files stored on a USB Flash Drive, see  Printing from USB Flash Drive and Media Card Reader .
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Scanning
                    Xerox Color 550/560 PrinterUser Guide217
Setting Scan Options
Scan Settings
Scanning can be adjusted using optional settings. After selecting the de\
sired scanning method, use the four menus 
at the bottom of the control panel touch screen to change the following \
scan settings:
2-Sided Scanning
Color Scanning
Scan Presets
Original Type
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To change the scan settings:
On the printer control panel, press the  Services Home button.
1.
Touch the desired scan method.
2.
Touch the desired settings in the four menus at the bottom of the touch \
screen.
3.
Setting Use
Setting Color Scanning Overrides automatic detection; set to Color, Black + White, or 
Grayscale.
Setting 1-sided or 2-sided originals Use the document feeder to scan 2-sided originals. Select 2-sided  scanning to scan both sides of the paper to produce a multi-page 
image.
If your original document cannot be fed through the document 
feeder, use the document glass to manually perform 2-sided 
scanning.
Setting the Original Type Choose from Photo + Text, Text, or Photo.
Setting the Scan Presets Choose from Sharing + Printing, Archival-Record, OCR, High 
Quality Printing, or Simple Scan.
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Scanning
                     Xerox Color 550/560 PrinterUser Guide219
Additional Scanning Options
Additional scanning options allow precise control of the scanning proces\
s. Many of these optional settings override 
the automatic settings. Instructions on the touch screen describe the us\
e of these options.
After selecting the desired scanning method, use the tabs along the top \
of the touch screen to change the following 
scanning options:
Advanced Settings
Filing Options
Layout Adjustment
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Advanced Settings
Advanced settings allow you to control image options, image enhancements\
, scan resolution, file size, photographs, 
and shadow suppression.
To use Advanced Settings:
On the printer control panel, press  Services Home.
1.
Touch the desired scan method.
2.
Touch the  Advanced Settings  tab.
3.
Touch the desired setting.
4.
Setting Use
Image Options Choose from Lighten/Darken, or Sharpness/Soften.
Image Enhancement Choose from Auto Suppression, or Contrast.
Resolution Choose from 200 to 600 dpi.
Shadow Suppression Choose Auto Suppression to hide background color and image bleed  through for color scanning.
Quality/File Size Choose from: good image quality with small file size, higher image 
quality with larger file size, or highest image quality with largest fil\
e size.
Photographs Enhances the appearance of scans of photographic originals. Color  Scanning must be set to Color.
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