Xerox Color 560 User Manual

							
Scanning
                    Xerox Color 550/560 PrinterUser Guide221
Layout Adjustment
Layout adjustment provides additional settings for original orientation,\
 original size, edge erase, Book Scanning and 
Reduce/Enlarge.
On the printer control panel, press  Services Home.
1.
Touch the desired scan method.
2.
Touch the  Layout Adjustment  tab.
3.
Touch the desired setting.
4.
Setting Use
Original Orientation Choose from Upright Images or Sideways Images.
Original Size Choose from Auto Detect, Manual Size Input or Mixed Size  Originals.
Edge Erase Choose from All Edges, Print to Edge, Individual Edges or from a  previously created Preset. Using the plus or minus buttons, enter 
the value.
Book Scanning Choose from Left Page then Right, Right Page then Left or Top  Page then Bottom. Using the plus or minus buttons, enter the 
Binding Edge Erase.
Reduce/Enlarge Choose from Proportional%, a Preset, or Enter Output Size. Using  the plus or minus buttons, enter the value.
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Filing Options
Filing Options provide additional settings for naming images, choosing i\
mage formats, adding meta data, and 
behavior if a file name already exists.
To use Filing Options:
On the printer control panel, press  Services Home.
1.
Touch the desired scan method.
2.
Touch the  Filing Options  tab.
3.
Touch the desired setting.
4.
Setting Use
File Name Enter a filename prefix.
File Format Choose from: PDF (Image Only or Searchable), PDF/A (Image Only or  Searchable), Multi-page TIFF, TIFF (1 file per page), JPEG (1 file p\
er 
page) or XPS (Image Only or Searchable). Choose Compression Method, 
MRC High Congressman or Optimize for Fast Web View.
Meta Data Assign descriptive metadata to a scanned image.
Password  Enter password if required. If File Already Exists  Choose from Do Not Save, Rename New File, Overwrite Existing File,  Append to Existing Folder, or AddDateStamp to File.
Login Name  Enter login name if required.
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                     Xerox Color 550/560 PrinterUser Guide223
Using the Xerox Scan Utility
The Xerox Scan Utility allows you to scan images from the printer direct\
ly to your computer. These scanned images 
are not stored in the printer.
Note:
You must install the scan drivers to use the Xerox Scan Utility. For det\
ails, see the System Administrator Guide.
Note:
You must create a scan template before using the Xerox Scan Utility.
Overview
The following steps summarize the use of the Xerox Scan Utility:
Create a Xerox Scan Utility scan template using your computer.
1.
Once created, the template data is sent to the printer and stored there \
for later use.
The template contains scanning instructions, such as color settings, fil\
e format and resolution.
Scan an original document at the printer.
2.
Scan the original document.
Using the printer’s touch screen, select the desired template.
When scanning is complete, the image is sent from the printer to the com\
puter.
Use the Xerox Scan Utility to manage the scanned image at your computer:\
3.
Copy images into file folders on your computer.
View image thumbnails.
Include images as attachments to emails.
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Creating a Scan Template
Scan templates contain scanning instructions, such as color settings, fi\
le format and resolution. You can specify 
additional settings to retain thumbnail images, or you can select a fold\
er destination so that when images are 
scanned, they are automatically copied into a designated folder on your \
computer. You must create a scan template 
before you can download images to your computer or import images to appl\
ications using TWAIN or WIA.
To create a new Xerox Scan Utility scan template or edit an existing tem\
plate:
Access the Xerox Scan Utility on your computer:
1.
Macintosh: Navigate to  Applications > Xerox  > Xerox Scan Utility , then double-click the  Xerox Scan 
Utility .
Windows: In the taskbar, right-click the  Xerox Scan Utility icon. Select Open Xerox Scan Utility . If the 
icon is not visible in the taskbar, click  Start,select  All Programs , or Programs  if you are using Windows 
Classic View, select  Xerox Office Printing  > Scanning  > Xerox Scan Utility .
Click Scan Settings , then select one of the following options:
2.
To automatically save the scanned images in a particular folder without \
opening the Xerox Scan 
Utility, click Send Image Directly to Folder . For details, see Xerox Scan Utility Help .
To view the scanned image in both the Scan to Email and Copy to Folder t\
abs, click  Preview image in 
Xerox Scan Utility .
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Select one of the following options:
4.
To edit an existing template with the settings you selected: in the  Saved Template Settings drop-
down list, select a template from the list displayed. Click  Save.
To create a new template for the settings you selected: in the  Saved Template Settings dropdown 
list, type the name for the new template. Click  Save.
Select the desired settings for the template:  Color, Black and White, Original Size, Resolution, Original 
Type, File Format , and Sides to Scan .
3.
Note:
Spaces are not permitted in template names.
The template will now appear in the list of templates on the Network Sca\
nning tab on the printer’s touch screen and 
in Folder: List of Files in CentreWare IS.
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Scanning to a Template
At the printer, place your original document in the document feeder or o\
n the document glass.
On the control panel, press  Services Home.
1.
Touch  Network Scanning .
2.
Touch the desired template. To create a template, see  Creating a Scan Template.
3.
Note:
Settings chosen using CentreWare IS can be overridden using the printer’\
s touch screen.
To change any of the scan settings, touch the four menus at the bottom o\
f the touch screen:  Color 
Scanning, 2-Sided Scanning, Original Type  and Scan Presets . For details, see  Setting Scan Options .
4.
Press the green  Start button; the progress screen appears on the printer’s touch screen. W\
hen the scan is 
complete, the touch screen will redisplay the Network Scanning tab. Your\
 file is stored in the selected folder 
on your computer.
5.
Note:
A password may be required when scanning to a template. Contact your sys\
tem administrator for the password.
Note:
If scanning fails, an error page will print. If the scan completes succe\
ssfully, the page will not print. For details, se
e
the System Administrator Guide.
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Accessing Xerox Scan Utility
To access the Xerox Scan Utility on your computer:
Windows: In the taskbar, right-click the  Xerox Scan Utility icon. Select Open Xerox Scan Utility . If the 
icon is not visible in the taskbar, click  Start,select  All Programs , or Programs  if you are using Windows 
Classic View, select  Xerox Office Printing  > Scanning  > Xerox Scan Utility .
Macintosh: Navigate to  Applications > Xerox  > Xerox Scan Utility , then double-click the  Xerox Scan 
Utility .
Importing Scanned Files into an Application
You can import images scanned at the printer into Windows or Macintosh a\
pplications on your computer. You must 
create a scan template before you can download images to your computer o\
r import images to applications using 
TWAIN or WIA. For details, see Xerox Scan Utility Help.
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Importing Scanned Images into a Windows Application (TWAIN)
To import scanned images into an application for Windows 2000, Windows X\
P, Windows Vista and Windows Server 
2003:
Open the file in which you want to place the image.
1.
Click the application’s menu item to acquire the scanned image. For e\
xample, if you are placing an image in 
a Microsoft Word 2003 document:
2.
Select the image you want to import.
3.
Click Retrieve . A copy of the image is transferred to the location in your application\
. If you want to delete 
the images you selected, click  Delete.
4. Click 
Picture .
Click Insert .
Click From Scanner or Camera .
Click the scanner, then click  Custom Insert.
The Xerox Scan Utility window displays thumbnails of the scanned images.\
 The date and time the image was 
scanned appears below each thumbnail. If you move your mouse over the th\
umbnail, a pop-up message 
displays information including the resolution and size of the image file\
. If a recently scanned image is not 
displayed, click  Refresh.
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Using the WIA Image Manager in a Windows Application
To import scanned images into an application using the WIA Image Manager\
 on Windows XP, Windows Vista and 
Windows Server 2003:
Open the file in which you want to place the image.
1.
To acquire the scanned image, select the application’s menu item. For\
 example, if you are placing an image 
in a Microsoft Word 2003 document:
2.
Open the folder to view thumbnails of the scanned images.
3.
To see details of an image file:
4. Click 
Picture .
Click Insert .
Click From Scanner or Camera .
Select the scanner, then click  OK.
Click  View picture information . The Properties dialog box displays the file size, and the date and time 
that the image was scanned.
Select the image.
Click  OK.
Select the image you want to import.
Click  Get Pictures .
5.
A copy of the image is transferred to the location selected in your appl\
ication.
Note:
If you want to delete the images you selected, click  Delete.
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Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)
To import scanned images into an application:
Open the file in which you want to place the image.
1.
Select the application’s menu item to acquire the image. For example,\
 if you are placing an image in a 
Microsoft Word for Macintosh document:
2.
Select the image you want to import.
3.
Click Import . A copy of the image is transferred to the location selected in your ap\
plication. If you want to 
delete the images you selected, click  Delete.
4. Click 
Picture .
Click Insert .
Click From Scanner or Camera .
Select the scanner, then click  Acquire.
The Scan to Email  and Copy to Folder  tabs on the Xerox Scan Utility display thumbnails of the images. 
Information about each image, including the template used, resolution, s\
ize of the image file, and the profile 
name and settings appears to the right of the thumbnail.
Note:
For details, click  Help.
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