Xerox ColorQube 9303 User Manual

							Workflow Scanning Options
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2-Sided Scanning
The 2-Sided Scanning option allows you to 
set whether 1 or 2 sides of your original 
document are scanned. The options are:
•1Sided is used if your original 
documents are single sided.
•2Sided is used if your original 
documents are double sided. The 
document feeder must be used to 
scan your originals with this option.
•2-Sided, Rotate Side 2 select if your 
original opens up like a calendar. The 
document feeder must be used to scan your originals with this option.
Original Type
Use this option to define the type of original being used for scanning. Making the correct selection 
enhances the quality of your output image. The options are:
•Photo & Text is recommended for 
originals containing high quality 
photographs and halftones. Using 
this setting the scanned image will 
contain medium quality pictures 
though the sharpness of text and line 
art is slightly reduced.
•Text produces sharper edges and is 
recommended for text and line art.
•Photo is used specifically for originals 
containing photos, magazine pictures 
or continuous tones without any text or line art. Produces the best quality for photos but reduced 
quality text and line art.
•Map is used if your original is a map or contains intricate line art and text. 
•Newspaper / Magazine is used if your original is from a magazine or newspaper that contains 
photographs or text.
How the Original was Produced
•Printed Original is for originals that have come from a magazine, book or newspaper or that have 
been printed on a large printing device. 
•Photocopied Original is for originals that are photocopies.
•Photograph is for high quality photographic originals.
•Inkjet Original is for originals that have been produced using an inkjet printer.
•Solid Ink Original is for originals produced by a solid ink printing process, such as output from this 
device.
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							Workflow Scanning Options
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Scan Presets
Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. 
The options are:
•Sharing & Printing is used for sharing 
files that are going to be viewed on-
screen and for printing most standard 
business documents. This setting 
results in a small file size and normal 
image quality.
•Archival - Small File Size is best for 
standard business documents that 
are stored electronically for record 
keeping purposes. This setting results 
in the smallest file sizes and normal 
image quality.
•OCR is best for documents that are going to be processed by Optical Character Recognition (OCR) 
software. This setting results in large file sizes and the highest image quality.
•High Quality Printing is best for business documents containing detailed graphics and photos. 
This setting results in large file sizes and the highest image quality.
•Simple Scan is used for faster processing but may result in excessively large file sizes. Using this 
setting applies only minimal image processing and compression.
•View Details... is used to access all the Scan Presets options available. If using this option, select 
Save to save your selections and exit.
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							Advanced Settings
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Advanced Settings
The Advanced Settings provide access to 
the features which enhance the image 
quality or output quality. To access the 
Advanced Settings, select Services Home 
and Workflow Scanning. Then select the 
Advanced Settings tab.
Image Options
Image Options is used to change the 
appearance of the output image. The 
options are:
•Lighten / Darken provides manual 
control to adjust the lightness or 
darkness of the scanned images. 
Move the indicator down to darken 
the image or up to lighten the image.
•Sharpness provides manual control to 
adjust the sharpness of the scanned 
images. Move the indicator up to 
sharpen the image. Move the indicator down to soften the scanned image.
•Saturation controls the balance between vivid and pastel shades of the image. Move the 
indicator towards Vivid for more saturated colors. Move the indicator towards Pastel for less 
saturated colors.
Image Enhancement
Image Enhancement provides options for 
improving the quality of the output, by 
reducing the background or adjusting the 
contrast. The options are:
•Background Suppression enhances 
originals that have colored 
backgrounds, by reducing or 
eliminating the background on the 
output. This option is useful when 
your original is on colored paper.
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							Advanced Settings
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• Select Auto Suppression to automatically suppress unwanted background.
• Select Off to turn the Background Suppression feature off, particularly when: 
•The Darken adjustment does not produce a satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound 
originals.
•Contrast controls the image density on the output and compensates for an original that has too 
much or too little contrast on the image.
Resolution
The Resolution affects the appearance of the scanned image. A higher resolution produces a better 
quality image. A lower resolution reduces communication time. The options are:
•72 dpi recommended for output 
displayed on a computer. It produces 
the smallest file size.
•100 dpi recommended for output 
that delivers low quality text 
documents.
•150 dpi recommended for average 
quality text documents and line art. 
Does not produce the best image 
quality for photos and graphics.
•200 dpi recommended for average 
quality text documents and line art. Does not produce the best image quality for photos and 
graphics.
•300 dpi recommended for high quality text documents that are to pass through OCR applications. 
Also recommended for high quality line art or medium quality photos and graphics. This is the 
default resolution and the best choice in most cases.
•400 dpi recommended for photos and graphics. It produces average image quality for photos and 
graphics.
•600 dpi recommended for high quality photos and graphics. It produces the largest image file 
size, but delivers the best image quality.
Select Save to save your selections and exit.
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							Advanced Settings
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Quality / File Size
The Quality / File Size settings allow you to choose between scan image quality and file size. These 
settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly 
reduced image quality but is better when sharing the file over a network. A larger file size delivers 
improved image quality but requires more time when transmitting over the network. The options are:
•Normal Quality produces small files 
by using advanced compression 
techniques. Image quality is 
acceptable but some quality 
degradation and character 
substitution errors may occur with 
some originals.
•Higher Quality produces larger files 
with better image quality. 
•Highest Quality produces the largest 
files with the maximum image 
quality. Large files are not ideal for sharing and transmitting over the network. 
Select Save to save your selections and exit.
Note If you change the Quality / File Size option you may affect the settings in the Scan Presets 
options on the Workflow Scanning tab.
Update Templates
The Update Templates feature retrieves 
new or updated templates or workflow 
and removes outdated items from the list.
•Update Now retrieves updated 
template information immediately.
• Select the Confirm option to confirm 
an update is required.
• Select Close.
Note Selecting this option may cause 
a delay and the Workflow Scanning 
service will be unavailable for several 
minutes. The delay does not affect the other services available on the device.
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							Layout Adjustment
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Layout Adjustment
The Layout Adjustment options allow you 
to manipulate the scanned image and 
enhance the appearance and style of your 
output. To access the Layout Adjustment 
options, select Services Home and 
Workflow Scanning. Then select the 
Layout Adjustment tab.
Original Orientation
Use to specify the orientation of the originals being scanned. The options are:
•Upright Images refers to the 
direction the images are loaded in the 
document feeder. Use this option if 
your images are in the orientation 
matching the image shown when 
loaded in the document feeder. 
•Sideways Images refers to the 
direction the images are loaded in the 
document feeder. Use this option if 
your images are in the orientation 
matching the image shown when 
loaded in the document feeder.
•Portrait Originals refers to the image orientation on the original documents. Use this option to 
select a Portrait image orientation. Originals can be fed in any orientation.
•Landscape Originals refers to the image orientation on the original documents. Use this option to 
select a Landscape image orientation. Originals can be fed in any orientation.
Select Save to save your selections and exit.
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							Layout Adjustment
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Original Size
Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the 
specific size of the image to be scanned. The options are:
•Auto Detect is the default setting and 
enables automatic size sensing. The 
size detected is matched to a 
standard size paper.
•Preset Scan Areas allows you to 
define the size of your original from a 
list of pre-set, standard original sizes. 
You can view the list by using the 
scroll bar.
•Custom Scan Area is used to enter a 
specific area for scanning. Measure 
the area to be scanned on the original 
and enter the X and Y axis 
measurements into the fields 
provided. Only the area specified is 
scanned.
•Mixed Size Originals allows you to 
scan documents containing different 
size pages. The pages must be the 
same width, like A4 LEF and A3 SEF 
(8.5x11” LEF and 11x17” SEF). Other 
combinations are shown on the 
screen.
Select Save to save your selections and 
exit.
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							Layout Adjustment
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Edge Erase
Edge Erase enables you to specify how much of the image to erase around the edges of your 
document. For example, you can remove the marks caused by punched holes or staples in your original. 
The options are:
•All Edges is used to erase an equal 
amount from all the edges. Use the 
arrow buttons to adjust the amount 
to be erased from 0 to 50 mm (0 to 
2.0”). All marks or defects within the 
measurement set are deleted.
•Individual Edges enables an 
individual amount to be erased from 
each of the edges.
Use the arrow buttons to adjust the 
amount for each edge, from 0 to 
50 mm (0 to 2.0”).
Select Save to save your selections and exit.
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							Filing Options
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Filing Options
Use the filing options to specify details 
about the scanned images to be stored, for 
example the file name, the file format and 
the overwrite conditions. To access the 
Filing Options, select Services Home and 
Workflow Scanning. Then select the Filing 
Options tab.
File Name
This feature enables you to name the file that is stored.
• Using the keyboard, enter the name 
of the file.
• Up to 40 alphanumeric 
characters can be entered.
• To delete a character use the 
back arrow key, or to clear the 
entire entry select Clear Text.
•Use the Keyboards... button to 
access additional language 
keyboards.
• Select Save to save your selections 
and exit.
File Format
File Format determines the type of file created. You can select the file format you wish to use for your 
scanned image. The options are:
•PDF (Portable Document Format) 
allows recipients with the right 
software to view, print or edit the file, 
no matter what their computer 
platform.
•Image Only optimises the file for 
viewing and printing and cannot 
be modified.
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							Filing Options
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•Searchable runs the file through an Optical Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file to be searchable and editable. If Searchable 
is selected, the Document Language menu becomes available. Select the appropriate 
language from the menu.
Depending on the receiving device, the PDF selection may not be compatible when the resolution 
is set to 200 dpi. 
•PDF/A is an industry standard format for long term document preservation based on the PDF 
format. The Advanced Settings may need checking to ensure they are appropriate for extended 
use.
•Image Only optimises the file for viewing and printing and cannot be modified.
•Searchable runs the file through an Optical Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file to be searchable and editable. If Searchable 
is selected, the Document Language menu becomes available. Select the appropriate 
language from the menu.
•XPS (XML Paper Specification) is a new format supported by Windows Vista.
•Image Only optimises the file for viewing and printing and cannot be modified.
•Searchable runs the file through an Optical Character Recognition (OCR) process. This can 
take a few minutes but allows the text in the file to be searchable and editable. If Searchable 
is selected, the Document Language menu becomes available. Select the appropriate 
language from the menu.
•Multi-Page TIFF (Tagged Image File Format) produces a single TIFF file containing several 
pages of scanned images. A more specialized software is required to open this type of file format.
•TIFF (1 File per Page) produces a graphic file that can be opened by a variety of graphic software 
packages across a variety of computer platforms. A separate file is produced for each image 
scanned.
•JPEG (1 File per Page) (Joint Photographic Experts Group) produces a compressed graphic file 
that can be opened by a variety of graphic software packages across a variety of computer 
platforms. A separate file is produced for each image scanned.
Select Save to save your selections and exit.
If File Already Exists
This option is used to determine how the 
device handles duplicate filenames.
•Add Number to Name adds a unique 
number to the filename used.
•Add Date & Time To Name appends 
a date and time stamp and a device 
identifier to the filename.
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