Xerox ColorQube 9303 User Manual
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Service Settings ColorQube™ 9301/9302/9303 Administration and Accounting291 Ring Volume This setting enables the user to hear a ringing tone from the device when an incoming fax is being received. •Enabled instructs the device to sound the tone when a fax is received. Select High, Medium or Low. •Disabled deactivates the tone. Secure Receive If this option is enabled, a 4 digit passcode is requested. The passcode is then required in order to print any incoming fax. •Enable activates Secure Receive, enter a 4-digit passcode to be used to release incoming fax jobs for printing. •Disable enables all incoming faxes to print without the passcode. Default Output Options If your device is fitted with a finisher you are able to staple, 2 hole punch or 2 side your incoming faxes. This utility is used to specify the output options you require for all your incoming faxes. •Staple staples all incoming fax output if enabled. •Hole Punch prints all incoming faxes on 2 hole punched media if enabled. •2-Sided prints all incoming faxes 2-sided if enabled. Transmission Defaults Use these options to set the fax sending defaults. Automatic Redial Setup If the device cannot make contact with the destination fax machine, it automatically waits and redials later. Use this setting to specify the interval between unsuccessful attempts and the number of times the device redials. •Redial Time Interval is used to specify the time interval between redials for a failed transmission. Between 1 and 25 minutes can be entered. •Automatic Redial Attempts instructs the device how many times to redial the remote fax machine before rejecting the job. Between 0 and 14 attempts can be entered. Downloaded From ManualsPrinter.com Manuals
Service Settings ColorQube™ 9301/9302/9303 Administration and Accounting 292 Automatic Resend If the device connects to the receiving fax machine but the fax transmission is unsuccessful the device automatically attempts to resend the fax. Use this setting to specify how may attempts should be made to resend the fax, and which pages should be resent. •Set number of resends is used to specify how many times the fax is resent. Between 0 and 5 can be selected. •Failed page(s) without a cover page is selected to resend the failed pages but not the cover page again. •Whole Job without a cover page is selected if the entire job should be resent but not the cover page. •Failed page(s) with a cover page is selected if only the failed pages should be resent with a cover page. •Whole job with cover page is selected if the whole job, including the cover page should be resent. Audio Line Monitor When the device is transmitting a fax the dialing, handshake and digital data creates audible beeps and buzzing sounds. The audio line monitor allows a user to listen to the call progress and hear the number dialled and the beginning of the handshake. •Enable allows the transmission tones to be heard. Select High, Medium or Low. •Disable deactivates the sounds. Send Header Text When a fax is sent it includes the telephone number, name, date, time and page number at the top of each page of the fax. You can add a personalised sentence to the header of all the fax pages using this option. • Enter the text required on the Header. Up to 30 characters can be entered. Use the backspace key to delete an incorrect character entry, or use Clear Text to delete the entire entry. Batch Send Use this feature to enable a user to send several fax jobs to the same destination in one transmission. •Disabled switches off the function. •Enabled activates the Batch Send option. Downloaded From ManualsPrinter.com Manuals
Service Settings ColorQube™ 9301/9302/9303 Administration and Accounting293 Mailbox & Polling Policies Use this option to specify how long the system keeps documents received or stored in mailboxes before deleting. •Received Documents is used to specify the policy for documents received from remote machines. •Delete On Print deletes the document after printing. •Keep 1 - 72 Hours allows you to specify between 1 and 72 hours before deleting the document. •Keep Forever keeps the document until manually deleted. A confirmation screen is displayed as this can cause the memory to become full very quickly. •Stored Documents is used to specify the policy for documents stored in the device for polling. •Delete On Poll deletes the document after it has been polled. •Keep 1 - 72 Hours allows you to specify between 1 and 72 hours before deleting the document. •Keep Forever keeps the document until manually deleted. A confirmation screen is displayed as this can cause the memory to become full very quickly. Mailbox Setup Incoming Faxes can be stored in mailboxes prior to printing for convenience or added security. Users can print the faxes in their mailboxes at anytime. This option enables you to create, edit and delete mailboxes. There is also a facility to print a list of all 200 mailboxes. The Mailbox List displays the list of mailboxes available on the system. If a mailbox has already been setup and assigned a user a name, the name is displayed next to the mailbox number. •Edit is used to setup or amend an individual mailbox. Select the mailbox required from the Mailbox List and select Edit. •Mailbox Passcode is used to enter a 4-digit passcode required to access the mailbox. •Mailbox Name is used to enter a name for the mailbox, e.g. the owner, department or group. Use the backspace key to delete an incorrect character entry or Delete Text to delete the entire entry. •Mailbox Notification is enabled to provide notification of faxes received into the mailbox. If disabled, no notification is provided. Downloaded From ManualsPrinter.com Manuals
Service Settings ColorQube™ 9301/9302/9303 Administration and Accounting 294 •Delete Mailbox is used to delete a mailbox which has already been setup. A confirmation screen displays a warning that the mailbox and its contents are deleted if Confirm is selected. •Print Mailbox List is used to print a list of all the mailboxes available on the system. Setup Fax Reports There are 3 fax reports available, Activity Report, Confirmation Report and Broadcast & MultiPoll Report. This option enables you to specify the appearance and printing behaviour of these reports. •Activity Report provide information on the fax activities which have occurred on the device: •Auto Print is used to print an Activity Report automatically. •Off is selected if the Activity Report is not required. •Confirmation Report provides information on an individual transmission. •Report Options is used to determine when the report prints. Select Always Print to print after each transmission, Off if a report is not required or Print On Error if the report is required only when an error occurs. •Print Options is used to specify whether a Reduced Image of the first page or No Image is required on the Confirmation Report. •Broadcast & Multipoll Report provides a report when there is broadcast or multi-poll fax activity. •Always Print prints a report after each broadcast or multipoll fax transmission. •Off switches off the report. •Print On Error is selected if the report is required only when an error occurs. • Select Close to return to the previous screen. Print Fax Reports Use this option to print the fax reports. The reports available are Activity Report, Protocol Report, Dial Directory Report, Group Directory Report, Options Report and Pending Jobs Report. • Select the report required then Print Now. The report is sent to the job list and printed. • Select Close to return to the previous screen. Downloaded From ManualsPrinter.com Manuals
Service Settings ColorQube™ 9301/9302/9303 Administration and Accounting295 Job Sheets Select the Job Sheets option to access the following settings: •Banner Sheets on page 295 •Output Error Sheets on page 295 •Paper Type & Color on page 295 Banner Sheets With this option the device can print a banner sheet with every print job. If enabled, you can still choose not to print the banner sheet from the printer driver for specific jobs. •Enable is selected to print a banner sheet. •Disable switches off the banner sheet option. Output Error Sheets Enables the device to print an error report if an error occurs during a print job. •Enable is selected to print an Output Error Sheet. •Disable switches off the Output Error Sheet option. Paper Type & Color Allows you to select the type and color of media used to print the Banner, Error, Scan Status and Fax Status sheets. • Select the required Paper Type and Paper Color. Service Plan This option is used to change your Xerox Service Plan. To change the plan, contact the Xerox Support Center with your machine serial number. Xerox will provide you with a Service Plan Authorization Number. Enter the number and select the Change Service Plan button. Downloaded From ManualsPrinter.com Manuals
Network Settings ColorQube™ 9301/9302/9303 Administration and Accounting 296 Network Settings These settings are used to enter the network parameters for the system. This section provides an overview of the options available. Detailed instructions for network installation are provided in the System Administrator Guide. Online/Offline Use to disconnect the device from the network temporarily. Selecting Offline disconnects the device from all networks. Any job entering the system is held. Any current outgoing jobs are not completed while the system is offline. Select Online to reconnect the device to the network. TCP/IP Settings This option enables the System Administrator to enter the TCP/IP settings for the device. Advanced Settings This option enables the System Administrator to setup the Network Settings. A warning screen is displayed prior to accessing these settings as a Network Controller reset is required after the settings are changed. These settings must only be accessed and entered or changed by the System Administrator. Network Logs Only use this option if instructed to do so by the Xerox Support Center. It is used to download log information which can help to troubleshoot network related problems. USB Settings This option is used to setup the USB port located at the rear of the device. This port is used for software tools and for direct printing via a printer driver. It cannot be used for direct printing via a USB Flash Drive, the USB port located on the left side of the device supports this function. Downloaded From ManualsPrinter.com Manuals
Accounting Settings ColorQube™ 9301/9302/9303 Administration and Accounting297 Accounting Settings The accounting settings are used to configure the accounting options. Accounting options are used to record device usage by different groups or departments and can also be used to restrict access to different services. Detailed instructions for Accounting Setups are provided in the System Administrator Guide. Accounting Mode Use this option to select the Accounting Mode required: •None is used if no accounting mode is required. •Auxiliary Access is used if a third party auxiliary device is installed on the device for accounting purposes. For example, card activated or coin activated devices can be installed. •Xerox Standard Accounting is an accounting system setup using the Internet Services user interface. Once enabled, the IP address of the device is entered and Xerox Standard Accounting can be setup. •Network Accounting is a feature of the device which automatically tracks print, scan, server fax and copy usage for each user. Network Accounting is run over a network and the accounting functions are performed remotely via third party software. Auxiliary Access These options are used to setup and configure a third party device installed on the device for accounting purposes or to restrict use. •Auxiliary Device Type is used to select the auxiliary device being used on the device. •Service Access & Accounting is used to select the services which require restricting and the usage tracking. •Job Timeout sets the duration of time allowed before the system deletes the current job due to additional payment being required or a network printing job being held in the job list. •Double Count Large Impressions is used to specify how the system counts the impressions for sheets larger than 380mm (15”), for example A3 or 11x17”. Downloaded From ManualsPrinter.com Manuals
Accounting Settings ColorQube™ 9301/9302/9303 Administration and Accounting 298 Xerox Standard Accounting Xerox Standard Accounting provides the ability to track usage of print, copy, scan and fax job services. It is provided as standard and is setup using Internet Services. Select Save to enable Xerox Standard Accounting. Network Accounting Network Accounting provides the ability to track usage of print, copy, scan and fax job services over the network. It works with third party devices which are compatible with the Network Accounting function. •Customize Prompts allows you to customize the prompts that are provided to the users. •Code Entry Validation is used to check users accounting credentials prior to providing access to the accounting database. Copy Activity Report Use this option to print a report after each copy session. The report details the type of job and the number of copies made during the session. This feature is intended for devices which are accessed by the general public and enables the user to be charged for the copies. • Select Copy Activity Report. • Select Enable to have the device print a report at the end of each copy session. • Alternatively, select Disable to turn this feature off. Downloaded From ManualsPrinter.com Manuals
Security Settings ColorQube™ 9301/9302/9303 Administration and Accounting299 Security Settings The Security Settings are used to manage the security features of the device. Job Deletion rights and Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in the System Administrator Guide. Authorization Use this option to setup the deletion rights for authenticated users. Job Deletion Use this option to set which users are authorized to delete jobs from the device. Options available are All Users or System Administrator Only. Image Overwrite Security Image Overwrite If you have sent print jobs to the device that are confidential or sensitive, you can setup the device to automatically remove any data stored on the hard disk after the job has been printed. Select Enable to enable the Image Overwrite activity after each job. On Demand Overwrite If you have sent print jobs to the device that are confidential or sensitive, you can delete any data that is stored on the hard disk after the job has been printed. This is done using the On Demand Overwrite option. There are two types of Overwrite available, Standard or Full. Standard Overwrite takes approximately 20 minutes and excludes: • Print file directories • Scan to mailbox jobs • Fax dial directories •Mailbox contents Downloaded From ManualsPrinter.com Manuals
Security Settings ColorQube™ 9301/9302/9303 Administration and Accounting 300 A Full Overwrite takes approximately 60 minutes and includes all data. Select the Overwrite option required and select Overwrite Now to run the overwrite process. IP Sec IP Sec is a security protocol enabled using Internet Services. To disable IP Sec on the device, select the Disable IP Sec option. Valid Recipients This feature sets the parameters for allowed recipients in the E-mail and Internet Fax Services. •Allow any valid E-mail Address enables jobs to be sent to any recipient. •Limit to Address Book entries only only allows you to send to addresses that have been entered into the Address Book. The New Recipient and the Reply To features are disabled. Downloaded From ManualsPrinter.com Manuals