Panasonic Uf 5500 Operating Instructions Manual
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Operating Instructions UF-5500 UF-4500 Getting to Know Your Machine Installing Your Machine Programming Your Machine Basic Operations Advanced Features Network Features Printout Journals and Lists Problem Solving Appendix Facsimile Transceiver Model No. English Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. Panasonic assumes no responsibility for injuries or property damage resulting from failures arising out of improper installation or operation inconsistent with this Operating Instructions manual. Panasonic Document Management System (UF-5500 Only)
2 Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Machine Toner Cartridge (starter)*1Drum Cartridge Telephone Line Cable Power CordImportant Information Guide Quick Installation GuideRecording Paper Tray Document Tray CD-ROM *1 Prints about 500 pages. Final Installed View
3 Table of Contents Main Unit and Accessories............................................................................................ 2 Safety Information.......................................................................................... 8 Precautions .....................................................................................................................13 Security Suggestions for Key Operators ..................................................................... 14 External View ..................................................................................................................15 Control Panel ..................................................................................................................16 Function Key...................................................................................................................18 Connections....................................................................................................................19 Installing the Toner and Drum Cartridge ..................................................................... 20 Loading the Recording Paper ....................................................................................... 23 QHow to Load the Recording Paper ................................................................. 23 Setting the Dialing Method (Tone or Pulse) ................................................................. 24 Adjusting the Volume .................................................................................................... 25 User Parameters ............................................................................................................. 26 QGeneral Description........................................................................................ 26 QSetting the Date and Time.............................................................................. 26 QSetting Your LOGO (NAME/COMPANY) ....................................................... 27 QSetting Your Character ID .............................................................................. 28 QSetting Your ID Number (Fax Telephone Number) ........................................ 29 QSetting the Key Operator Password ............................................................... 30 Entering Characters ....................................................................................................... 31 One-Touch/Abbreviated Dialing Numbers ................................................................... 32 QEntering One-Touch/Abbreviated Dialing Numbers ....................................... 32 QEditing One-Touch/Abbreviated Dialing Numbers.......................................... 34 QPrinting Out a Directory Sheet........................................................................ 36 Customizing Your Machine ........................................................................................... 37 QGeneral Description........................................................................................ 37 QSetting the Fax Parameters........................................................................... 37 QFax Parameter Table...................................................................................... 38 Loading Documents ....................................................................................................... 44 QDocuments You Can Send ............................................................................. 44 QDocuments You Cannot Send ........................................................................ 44 QHow to Load Documents ................................................................................ 45 Basic Transmission Settings ........................................................................................ 46 QGeneral Description........................................................................................ 46 QContrast .......................................................................................................... 46 QResolution ...................................................................................................... 46 QCommunication Journal (COMM. JOURNAL) ............................................... 47 Getting to Know Your Machine Installing Your Machine Programming Your Machine Basic Operations
4 Sending Documents....................................................................................................... 48 QGeneral Description ....................................................................................... 48 QMemory Transmission .................................................................................... 50 QWrong Transmission Prevention Function ..................................................... 54 QDirect Transmission ....................................................................................... 57 QVoice Mode Transmission.............................................................................. 61 QTransmission Reservation ............................................................................. 62 QRedialing ........................................................................................................ 65 Receiving Documents .................................................................................................... 66 QReception Modes ........................................................................................... 66 QTelephone Mode ............................................................................................ 67 QFax / Tel Auto Switching Mode ...................................................................... 68 QFax Mode ....................................................................................................... 69 QTAM (Telephone Answering Machine) Interface Mode .................................. 70 QPrint Reduction .............................................................................................. 72 QReceiving Oversize Documents ..................................................................... 73 QSubstitute Memory Reception ........................................................................ 74 Making Copies ............................................................................................................... 75 QCopies ............................................................................................................ 75 Timer Controlled Communications .............................................................................. 76 QGeneral Description ....................................................................................... 76 QDeferred Transmission ................................................................................... 76 QDeferred Polling ............................................................................................. 77 Polling ............................................................................................................................. 78 QGeneral Description ....................................................................................... 78 QSetting the Polling Password ......................................................................... 78 QPreparing to be Polled ................................................................................... 79 QTo Poll Documents from Another Station ....................................................... 80 Program Keys ................................................................................................................. 81 QGeneral Description ....................................................................................... 81 QSetting for Group Dialing................................................................................ 81 QSetting for Deferred Transmission ................................................................. 82 QSetting for Deferred Polling ............................................................................ 83 QSetting for Normal Polling .............................................................................. 84 QChanging or Erasing the Program Key Settings ............................................ 85 Edit File Mode .................................................................................................................86 QGeneral Description ....................................................................................... 86 QPrinting a File List .......................................................................................... 86 QViewing the Contents of a File List ................................................................. 87 QChanging the Start Time or the Station of a File ............................................ 88 QDeleting a File ................................................................................................ 89 QPrinting Out a File .......................................................................................... 90 QAdding Documents into a File ........................................................................ 91 QRetry an Incomplete File ................................................................................ 92 Basic Operations Advanced Features
Table of Contents 5 Access Code ................................................................................................................... 93 QGeneral Description........................................................................................ 93 QSetting the Access Code ................................................................................ 93 QOperating Your Machine with the Access Code ............................................. 94 Receive To Memory........................................................................................................ 95 QGeneral Description........................................................................................ 95 QSetting the RCV To Memory Password.......................................................... 95 QSetting RCV To Memory ................................................................................ 96 QPrinting Out Documents ................................................................................. 97 Junk Fax Filtering........................................................................................................... 98 QGeneral Description........................................................................................ 98 QSet the Filter ................................................................................................... 99 QReceive without ID ......................................................................................... 100 QReceived ID Print ........................................................................................... 101 QRegister Junk Fax Number............................................................................. 102 Distinctive Ring Detector (DRD) ................................................................................... 103 QGeneral Description........................................................................................ 103 Fax Cover Sheet ............................................................................................................. 104 QGeneral Description........................................................................................ 104 QTo use the Fax Cover Sheet .......................................................................... 104 PIN Code Access ............................................................................................................ 106 QGeneral Description........................................................................................ 106 QSelecting the Access Method (Prefix or Suffix) .............................................. 106 QDialing with a PIN Code ................................................................................. 107 Fax Forward ....................................................................................................................108 QSetting Fax Forward ....................................................................................... 108 Department Code ........................................................................................................... 110 QGeneral Description........................................................................................ 110 QSetting the Department Code ......................................................................... 110 QChanging or Erasing the Department Code ................................................... 112 QSending Document with Department Code .................................................... 114 QPrinting a Department Code List .................................................................... 115 QPrinting a Department Code Journal .............................................................. 116 Multiple LOGO ................................................................................................................ 118 QGeneral Description........................................................................................ 118 QSetting the Multiple LOGO ............................................................................. 118 QChanging or Erasing the Multiple LOGO........................................................ 119 QSending Document with Multiple LOGO......................................................... 120 QPrinting a Multiple Logo List ........................................................................... 121
6 Selective Reception ....................................................................................................... 122 QGeneral Description ....................................................................................... 122 QSetting the Selective Reception ..................................................................... 122 Password Communications .......................................................................................... 123 QGeneral Description ....................................................................................... 123 QCompatibility with Other Machines ................................................................. 123 QSetting Password Transmission ..................................................................... 124 QSetting Password Reception .......................................................................... 125 QUsing Password Transmission ....................................................................... 126 QUsing Password Reception ............................................................................ 127 Confidential Mailbox ...................................................................................................... 128 QGeneral Description ....................................................................................... 128 QConfidential Mailbox....................................................................................... 128 QSending a Confidential Document to a Remote Stations Mailbox ................. 129 QPolling a Confidential Document from a Remote Stations Mailbox ............... 130 QReceiving a Confidential Document to Your Machines Mailbox .................... 131 QStoring a Confidential Document in Your Machines Mailbox ........................ 132 QPrinting Out a Confidential Document from Your Machines Mailbox ............ 133 QDeleting a Confidential Document Stored in Your Machines Mailbox ........... 134 Sub-addressing .............................................................................................................. 135 QWhat is Sub-Addressing? .............................................................................. 135 QTo set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 136 QTo send a Document with Sub-address ......................................................... 137 Setting the Network Parameters ................................................................................... 138 QSetting the User (Network) Parameters ......................................................... 138 QSetting the User Parameters for the LAN Interface ....................................... 139 Installing the Printer Driver and Application Software ............................................... 140 QGeneral Description ....................................................................................... 140 QWhen Connecting using a USB Port .............................................................. 142 QWhen Connecting using a Network Port ........................................................ 144 Using the machine as a Printer ..................................................................................... 146 QPrinting from Windows Applications ............................................................... 146 Using the machine as a Scanner .................................................................................. 147 QScanning from Your Computer (USB Connection) ........................................ 147 QSetting the Scanner Parameters .................................................................... 148 QScanner Parameter Table .............................................................................. 149 QScanning from Your Machine (Network Connection) ..................................... 150 Using the machine as a PC Fax .................................................................................... 152 QSending Documents from Your PC (USB Connection) .................................. 152 QSending Documents from Your PC (Network Connection) ............................ 153 Network Features Panasonic Document Management System (UF-5500 Only)
Table of Contents 7 Journals and Lists.......................................................................................................... 154 QGeneral Description........................................................................................ 154 QTransaction Journal ........................................................................................ 154 QIndividual Transmission Journal (IND. XMT JOURNAL) ................................ 155 QCommunication Journal (COMM. JOURNAL) ................................................ 158 QOne-Touch/Abbreviated and Directory Search List ........................................ 160 QProgram List ................................................................................................... 163 QFAX Parameter List ........................................................................................ 164 QToner/Drum Cartridge Order Forms ............................................................... 165 Troubleshooting ............................................................................................................. 166 QTroubleshooting.............................................................................................. 166 QInformation Codes .......................................................................................... 170 QClearing a Recording Paper Jam ................................................................... 173 QClearing a Document Jam .............................................................................. 174 QCleaning the Document Scanning Area ......................................................... 176 QChecking the Telephone Line......................................................................... 177 Specifications .................................................................................................................178 Recording Paper Specifications ................................................................................... 180 Options and Supplies .................................................................................................... 181 FCC Notice for Users in USA ........................................................................................ 182 Notice to Users in Canada ............................................................................................. 184 Glossary .......................................................................................................................... 186 ITU-T Image No. 1 ........................................................................................................... 189 Index ................................................................................................................................ 190 Information of copyrights and licenses ....................................................................... 192 Important Information .................................................................................................... 199 Printout Journals and Lists Problem Solving Appendix
8 Getting to Know Your Machine Safety Information For Your Safety To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe operation of your machine. ■This section explains the Warnings and Cautions used in this Operating Instructions manual. WARNINGDenotes a potential hazard that could result in serious injury, or death. CAUTIONDenotes hazards that could result in minor injury, or damage to the machine. ■This section also explains the graphic symbols used in this Operating Instructions manual. (Graphic symbols below are the examples) WARNING When the machine is not used over an extended period of time, unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause electric shocks, current leakage or fire. Once a month, unplug the machine and check the power cord for the following. If you notice any unusual condition, contact the authorized Panasonic dealer. ●The power cord is plugged firmly into the receptacle. ●The plug is not excessively heated, rusted, or bent. ●The plug and receptacle are free of dust. ●The cord is not cracked or frayed. Power and Ground Connection Cautions Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a significant amount of current that can generate heat and eventually cause fire if left unattended over an extended period of time. Always use the power cord provided with your machine. If you use a cord with an unspecified current rating, the machine, or plug may emit smoke, or become hot to the touch. Do not attempt to repair, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause fire, or electric shocks. Never touch a power cord with wet hands. Danger of electric shock exists. If the power cord is broken, or insulated wires are exposed, contact the authorized Panasonic dealer for a replacement. Using a damaged cord can cause fire, or electric shocks. When disconnecting the machine, grasp the plug instead of the cord. Pulling on a cord forcibly can damage it and cause fire, or electric shock.These symbols are used to aler t operators to a specific operating procedure that must not be performed. These symbols are used to alert operators to a specific operating procedure that must be emphasized in order to operate the machine safely. This symbol is used to alert operators to a heated surface that may cause burns and requires close attention. Be sure to unplug the machine before accessing the interior of the machine for cleaning, maintenance or fault clearance. Access to a live machine’s interior can cause electric shock. Stop operation immediately if your machine emits smoke, excessive heat, unusual noise or smell, or if water is spilt onto the machine. These conditions can cause fire. Immediately unplug the machine and contact the authorized Panasonic dealer.
Safety Information 9 Getting to Know Your Machine CAUTION Never open or remove machine covers that are secured with screws unless specifically instructed in the “Operating Instructions”. A high- voltage component can cause electric shocks. Do not try to alter the machine configuration or modify any parts. An unauthorized modification can cause smoke or fire. Consumable Safeguards Operating Safeguards Do not touch areas where these caution labels are attached to, the surface may be very hot and may cause severe burns. Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or shock hazard. Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the machine, they can short-circuit internal components and cause fire or electric shocks. Installation and Relocation Cautions Do not place the machine in a hot, humid, dusty or poorly ventilated environment. Prolonged exposure to these adverse conditions can cause fire or electric shocks. When relocating the machine, contact the authorized Panasonic dealer. When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord attached, it can cause damage to the cord which could result in fire or electric shock. Operating Safeguards Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally, resulting in injuries. Do not use a highly flammable spray or solvent near the machine. It can cause fire. If debris (Metal or liquid) gets into the machine, unplug the machine immediately. Contact the authorized Panasonic dealer. Operating a debris-contaminated machine can cause fire or electric shock. Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire. Place the machine on a level and sturdy surface that can withstand a weight of the machine. If tilted, the machine may tip-over and cause injuries.Never dispose of toner into an open flame. Toner remaining in the cartridge can cause an explosion, burns, and/or injuries. For disposal or recycling information, contact your local authorities, or your local waste officials. Do not use conductive paper. Ex: carbon paper, and coated paper. When paper misfeed occurs, it can cause a short-circuit and fire. Keep the room ventilated when using the machine for an extended period of time to minimize the ozone density in the air. Do not place any heavy objects on the machine. An off-balanced machine can tip-over or the heavy object can fall, causing damage and/or injuries. If accessing the inner components of the machine to clear misfed paper, etc., exercise care not to touch heated areas, or you may get burned. Never touch heated areas near the heat roller. You can get burnt. If a sheet of paper is wrapped around the heat roller, do not try to remove it yourself to avoid injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer. When removing misfed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause fire. If a sheet of paper is wrapped around the heat roller or when clearing a misfed paper that is difficult or impossible to see, do not try to remove it by yourself. Doing so can cause injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer.
Safety Information 10 IMPORTANT SAFETY INSTRUCTIONS CAUTION Caution on Toner Use ■Avoid ingestion, inhalation, eye or skin contact. ●If ingestion occurs, drink several glasses of water to dilute stomach contents. ●If inhalation occurs, exit the area immediately into the fresh air. ●If skin contact occurs, wash thoroughly with soap and water. ●If eye contact occurs, flush thoroughly with water. ●In all cases, seek medical treatment if adverse symptoms occur. ■When the toner cartridge is at the end of its life, do not dispose of it into a fire. It can cause an explosion and you can get burnt. ■Keep the toner cartridge out of children’s reach. Store in a cool and dry place (low humidity). Do not unseal the toner cartridge unless you are ready to use it. For Your Safety When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following: ●DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL. ●AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING. ●DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK. SAVE THESE INSTRUCTIONS. Others Consumable Safeguards ■The machine has a built-in circuit for protection against lightning-induced surge current. If lightning strikes in your neighborhood, maintain ample distance from the machine and do not touch the machine until the lightning has stopped. ■ ●Move the machine and the TV and/or radio away from each other. ●Reposition or reorient the machine and the TV and/ or radio. ●Unplug the machine, TV and/or radio, and replug them into outlets operating on different circuits. ●Reorient the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, ask your local electrician for support. ●Use a coaxial cable antenna. If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Unplug the machine and if the interference disappears, the machine is the cause of the radio interference. Perform the following procedure until the interference is corrected. Black Toner INGREDIENTS: Polyester resin Carbon black(1333-86-4) Others For USA only Distributed by Panasonic System Networks Company of America, Unit of Panasonic Corporation of North America One Panasonic Way Secaucus, NJ 07094 Never heat the drum cartridge, or scratch its surface. A heated or scratched drum can be hazardous to your health. ■ This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate