Panasonic Uf 5500 Operating Instructions Manual

							Using the machine as a Scanner
151
Scanning from Your Machine (Network Connection)
Panasonic Document 
Management System 
(UF-5500 Only)
Scan to Your computer
NOTE1. You can also search the desired destinations by using the Character keys. Enter the full
destination name or part of the destination name, and then press  .
1
2
 or   repeatedly to change the original document
size.
• The default document size is set to LETTER.
3
 Set the document(s) face up.
4
Select the desired Scanning setting.
To select Scanning Resolution, press   repeatedly.
Select the scanning contrast, press   repeatedly.
5
COLOR Scanning
6
7
 or   repeatedly to select the destination (See 
Note 1).
8
Resolution
Contrast
242
Set 
						

							152
Using the machine as a PC Fax
NOTE1. For detail instructions about Panafax Desktop, select [Help] and see the online help.
2. When sending documents, check to confirm if the external telephone is not in use.
(Communication will be hang up to sending documents when the external telephone is in use.)
3. When the external telephone is in use, do not click the [Send] icon.
(Communication will be hang up to click the [Send] icon when the external telephone is in 
use.)
Sending Documents from Your PC (USB Connection)
1
Open the document(s) you want to send as a fax.
2
Select [Print...] from the [File] menu.
•The [Print] dialog box appears.
3
Select [Panafax Desktop Driver] as the active printer, 
and click [OK].
•[Panafax Desktop] window appears.
• You can preview the fax document(s) and select the
template of header information by clicking [Preview]
on the left column list.
4
Enter the fax number.
5
Click [Send] icon on the left column list.
• If a confirmation dialog box appears, check the setting
again and click [OK]. 
						

							Using the machine as a PC Fax
153
Panasonic Document 
Management System 
(UF-5500 Only)
NOTE1. For details about the [Panasonic Fax Driver] dialog box, click [?], then click the desired item.
2. When sending documents, check to confirm if the external telephone is not in use.
(Communication will be hang up to sending documents when the external telephone is in use.)
3. When the external telephone is in use, do not click the [Send] icon.
(Communication will be hang up to click the [Send] icon when the external telephone is in 
use.)
Sending Documents from Your PC (Network Connection)
1
Open the document(s) you want to send as a fax.
2
Select [Print...] from the [File] menu.
3
Select [Panasonic Fax Driver] as the active printer, and 
click [OK].
•The [Panasonic Fax Driver] dialog box appears.
• You are requested to set up Relay XMT password 
which is the same as the LAN PC-FAX password  
(See page 139) at initial use of [Panasonic Fax 
Driver].
4
Enter the fax number or select the checkbox from the 
phonebook list.  
• You can preview the fax document(s) and select the 
template of header information by clicking [Preview].
5
Click [Send].
• A confirmation dialog box appears. Check the sending 
information again and click [OK]. 
						

							154
Printout Journals and Lists
Journals and Lists
To help you maintain records of the documents you sent and received, as well as lists of the numbers you 
record, your facsimile machine can print the following journals and lists: Transaction Journal, Individual 
Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program 
List, Fax Parameter List, Directory Sheet and File List.
The Journal is a record of the last 32 transactions. (A transaction is recorded each time you send or 
receive a document). It is printed out automatically after every 32 transactions (See Note 1) or you can print 
or view it manually by using the following procedure:
NOTE1. If you wish to disable the automatic print out of the Transaction Journal, change the setting of 
Fax Parameter No. 13 to INVALID.  (See page 38)
General Description
Transaction Journal
1
 
PRINT OUT  (1-6)
ENTER NO. OR 
∨∧
2
 
JOURNAL
1:PRINT 2:VIEW
3a To print a Journal
Machine will start to print the documents.* PRINTING *
JOURNAL
3b
 To view a Journal
Proceed to Step 4.JOURNAL VIEW
1:XMT ONLY 2:ALL
4
Select the viewing mode.
 to view transmission transactions only
 to view all transactions
Ex:
You can view the transactions in the journal by pressing 
 or  .  Press   to return to standby.USE ∨ ∧ KEYS
SCROLL RECORD
6
1
1
2
1
2
2
Stop
Type of Communication
XMT : Transmission
RCV : Reception
POL : Polling
PLD : Polled
FWD : Fax Forward
RMT : Remote Diagnostic/
Firmware Update
Date & Time
Received ID,
Recorded name or
the dialed
telephone  number
12/12 10:00 OK
XMT
 ☎ 5551234 
Communication Result
OK : Communication was successful.
P-OK : Reserved transmission was successful
under memory full condition.
R-OK :
Confidential transmission was successful.BUSY : Line busy
STOP : STOP was pressed.
3-digit Info Code : Communication has failed
(Refer to page 170 for details.) 
						

							Journals and Lists
155
Printout Journals 
and Lists
An Individual Transmission Journal contains the information on the latest transmission.
Individual Transmission Journal (IND. XMT JOURNAL)
1
 
PRINT OUT  (1-6)
ENTER NO. OR 
∨∧
2
IND. JOURNAL?
PRESS SET
3
* PRINTING *
IND. JOURNAL
6
6 
						

							Journals and Lists
156
Individual Transmission Journal (IND. XMT JOURNAL)
Sample Transaction Journal
Sample Individual Transmission Journal (IND. XMT JOURNAL)
                                                                                                              (1)                    (2)
***************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *********
 (3)   (4)   (5)     (6)   (7)       (8)   (9)                (10)    (11)      (12)
  NO.  COMM. PAGES   FILE  DURATION  X/R   IDENTIFICATION     DATE    TIME      DIAGNOSTIC
  01    OK   005/005  001  00:00:22   XMT   SERVICE DEPT.     MMM-dd  17:35   C0044903C0000000
  02    OK   003      002  00:01:17   RCV   111 222 333       MMM-dd  17:41   C0044903C0000000
  03    OK   001      003  00:00:31   XMT   ACCOUNTING DEPT.  MMM-dd  17:50   C0044903C0000000
  04   630   000/005  004  00:00:00   XMT   
 342345676       MMM-dd  17:57   0800420000000000
  05  STOP   000      005  00:00:34   XMT   
 12324567        MMM-dd  18:35   0210260200000000
  06    OK   001/001  006  00:00:20   XMT   
 44567345        MMM-dd  18:44   C8044B03C0000000
  07   408  *003      007  00:02:14   XMT   
 2345678         MMM-dd  18:55   0040440A30080000
  31    OK   002/002  050  00:00:31   XMT   
 0245674533      MMM-dd  08:35   C8044B03C1000000
  32    OK   003/003  051  00:01:32   XMT   
 0353678980      MMM-dd  08:57   C8044B03C1000000
                                                        (13)
                                                        -PANASONIC                    -
************************************ -HEAD OFFICE    - ***** -            201 555 1212- *********
                                      (15)                                (14)
                                                    (1)                    (2)
************** -IND. XMT JOURNAL-  **************** DATE MMM-dd-yyyy ***** TIME 15:00 *********
(10)(11)      DATE/TIME    = MMM-dd-yyyy 09:00
     (3)      JOURNAL No.  = 21
     (4)      COMM. RESULT = OK
     (5)      PAGE(S)      = 001/001
     (7)      DURATION     = 00:00:16
     (6)      FILE No.     = 010
    (16)      MODE         = MEMORY TRANSMISSION
    (17)      DESTINATION  = [001] / 555 1234 /ABCDEFG
    (18)      RECEIVED ID  =
    (19)      RESOLUTION   = STD
                                                 (13)      
                                                 -PANASONIC                 -
******************************-HEAD OFFICE     -*******-        201 555 1212- *****************
                             (15)                              (14)
Continued on the next page... 
						

							Journals and Lists
157
Printout Journals 
and Lists
Explanation of Contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication results OK indicates that the communication was successful.
BUSY indicates that the communication has failed because of busy line.
STOP indicates that STOP was pressed during communication.
M-OK indicates that the substitute reception message in memory was not 
printed out.
P-OK indicates that memory overflow or document misfeeding occurred while 
storing the documents into the memory for transmission but successfully stored 
document(s) was sent.
R-OK indicates that the Confidential Communication was successful.
- - indicates LAN transmission. 
3-digit Info Code  (See page 170) indicates that the communication has failed. 
(5) Number of pages transmitted 
or receivedThe 3-digit number is the number of pages successfully transmitted or received. 
When the documents are stored into the memory, two 3-digit numbers will appear. 
The first 3-digit number represents the number of pages successfully transmitted.  
The second 3-digit number represents the total number of pages for which 
transmission was attempted.
Asterisk * indicates that the quality of some received copies was poor.
(6) File number  001 to 999 (If the communication is stored into the memory, a file number is 
assigned for each communication.)
(7) Duration of communication
(8) Type of communication XMT means Transmission
RCV means Reception
POL means Polling
PLD means Polled
FWD means Fax Forward
RMT means Remote Diagnostic/Firmware Update
(9) Remote station identification Name : Recorded name in One-Touch or ABBR. Numbers or remote stations 
Character ID.
 number : Dialed telephone number 
Number : Remote stations ID number.
(10) Communication date
(11) Communication Start time
(12) Diagnostic For service personnel only
The 2-digit number is the number of final destinations.
 STN(S) LAN indicates LAN transmission.
(MDN) LAN indicates LAN transmission with Delivery Notice.
(Comm. JNL) LAN indicates LAN transmission for Communication Journal.
(13) Own LOGO Up to 25 characters
(14) Own ID number Up to 20 digits
(15) Own Character ID Up to 16 characters
(16) Type of communication Transmission or memory transmission
(17) Destination If a One-Touch or ABBR was used for the transmission:
One-Touch or ABBR. No./Telephone Number(Or Email address)/Recorded Name
If not : Telephone number (Or Email address)
(18) Received remote stations ID Character ID or ID number
(19) Resolution STD means standard resolution
FINE means fine resolution
S-FINE means super fine resolution 
						

							Journals and Lists
158
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was 
successful.  You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter 
No. 12.
Sample COMM. JOURNAL
Communication Journal (COMM. JOURNAL)
*************** -COMM. JOURNAL- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 ********
   (1)                                         (2)                       (3)
   MODE = MEMORY TRANSMISSION                  START=MMM-dd 14:50      END=MMM-dd 15:00
      FILE NO.= 050 (4) 
  (5)      (6)    (7)          (8)                                      (9)          (10) 
   STN   COMM.    ONE-TOUCH/   STATION NAME/TEL NO.                     PAGES        DURATION   
   NO.            ABBR NO.
   001     OK              SERVICE DEPT.                            001/001      00:01:30
   002     OK              SALES DEPT.                              001/001      00:01:25
   003     407             ACCOUNTING DEPT.                         000/001      00:01:45
   004     BUSY               021 111 1234                             000/001      00:00:00
                                                              - PANASONIC          -
************************************* - HEAD OFFICE        - ****** - 201 555 1212 - *********
MMM-dd-yyyy 
						

							Journals and Lists
159
Printout Journals 
and Lists
Explanation of Contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number 001 to 999 (When the communication is stored into the memory, a file number is 
assigned for each communication.)
(5) Station number Sequential number of the Stations.
(6) Communication result OK indicates that the communication was successful.
BUSY indicates that the communication has failed because of busy line.
STOP indicates that STOP was pressed during communication.
M-OK indicates that the substitute reception message in the memory was not 
printed out.
P-OK indicates that memory overflow or document misfeeding occurred while 
storing the documents into the memory for transmission but that successfully 
stored document(s) was sent.
R-OK indicates that the Confidential Communication was successful.
3-digit Info Code  (See page 170) Information Codes indicates that the 
communication has failed. In this case, the machine will print out the attached 
report with first page of your document as shown on the previous page.
(7) Abbreviated number or  mark mark indicates dialed by direct number dial.
(8) Recorded name in One-Touch, 
ABBR. or direct dialing number
(9) Number of pages transmitted 
or receivedThe 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into the memory, two 3-digit numbers will appear. 
The first 3-digit number represents the number of pages successfully transmitted. 
The second 3-digit number represents the total number of pages for which 
transmission was attempted.
(10) Duration of Communication 
						

							Journals and Lists
160
To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have 
stored.
One-Touch/Abbreviated and Directory Search List
1
 
PRINT OUT  (1-6)
ENTER NO. OR 
∨∧
2
SPEED DIAL LIST?
PRESS SET
3
1:ONE-TOUCH/ABBR
2:DIR. SEARCH
4
 for One-Touch/ABBR. Number List
 for Directory Search List
* PRINTING *
ONE-TOUCH/ABBR
* PRINTING *
DIRECTORY SEARCH
6
2
1
2