Panasonic Uf 5500 Operating Instructions Manual

							Confidential Mailbox
131
Network 
Features
No special settings are required, as your machine comes with this feature ready to use.  Your machine 
receives a confidential fax the same way it receives a normal fax message.  When receiving the confidential 
fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential 
Receive Report.
MESSAGE IN M-BOX
Sample CONF. RCV Report
Explanation of Contents
NOTE1. If your machine receives two confidential faxes with the same confidential code, both 
documents are stored together in the same confidential mailbox.
2.Up to 10 Mailbox files can be stored in memory.  So, you can receive the confidential fax using 
10 different confidential codes. 
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List. (See 
page 86)
Receiving a Confidential Document to Your Machines Mailbox
*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********
             ** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
  (1)          (2)                         (3)                   (4)
  FILE NO.     RECEIVED FROM               PAGES                 TIME RECEIVED
     040       PANAFAX                      001                  MMM-dd 15:00
                                                         -PANASONIC                -
************************************ -HEAD OFFICE     - ***** -        201 555 1212- *********
(1) File number 001 to 999
(2) Received remote stations ID Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time 
						

							Confidential Mailbox
132
Use the following procedure to store a document in a confidential mailbox in your machine.  Once the 
confidential document is stored in your machine, it can be polled by another machine.
NOTE1. The confidential file will be delete automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax 
Parameter No. 42 (CONF. POLLED FILE SAVE) to VALID.
Storing a Confidential Document in Your Machines Mailbox
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
   
CONF. COMM. ?
ENTER NO. OR 
∨∧
3
 
CONF. POLLED
CONF. CODE=
]]]]
4
Enter a 4-digit Confidential Code.
Ex:CONF. POLLED
CONF. CODE=2233
5
The document(s) will be stored into memory.
If necessary, inform the receiving party of the confidential 
document and supply the confidential code needed to poll 
the document.
* STORE * NO.002
PAGES=001    01%
22
3
2233 
						

							Confidential Mailbox
133
Network 
Features
After you have been notified that someone has transmitted a confidential document to your machines 
mailbox, use the following procedure to print out the confidential document.
NOTE1. The confidential file will be delete automatically after being printed out even if the setting of Fax 
Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to VALID.
Printing Out a Confidential Document from Your Machines Mailbox
1
   
CONF. COMM. ?
ENTER NO. OR 
∨∧
2
PRINT CONF. FILE
CONF. CODE=
]]]]
3
Enter the Confidential Code of the document you want to 
print out.
Ex:PRINT CONF. FILE
CONF. CODE=2233
4
The machine will print out the confidential documents.
* PRINTING *
PAGE=001/001
22
4
2233 
						

							Confidential Mailbox
134
If the machines memory becomes full, or you just want to clean out your confidential documents, you may 
delete one or more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential 
Code, and the other is to delete all confidential files in memory.
Deleting a Confidential Document Stored in Your Machines Mailbox
To delete a file using Confidential Code
1
   
CONF. COMM. ?
ENTER NO. OR 
∨∧
2
 
DEL. CONF. FILE
CONF. CODE=
]]]]
3
Enter a 4-digit Confidential Code.
Ex:DEL. CONF. FILE
CONF. CODE=2233
4
* DELETING *
CONF. CODE=2233
To delete all confidential files in memory
1
   
CONF. COMM. ?
ENTER NO. OR 
∨∧
2
 
DEL. CONF. FILE
CONF. CODE=
]]]]
3
DELETE ALL CONF.
FILES?1:YES 2:NO
4
* DELETING *
ALL CONF. FILES
22
5
2233
22
5
1 
						

							135
Network 
Features
Sub-addressing
Sub-addressing is a T.30 communications protocol recommended by ITU-T.
• A center machine supporting the Memory feature is required on a fax network to implement sub-addressed 
communications. For more details, contact your local authorized Panasonic dealer.
• In a sub-addressed communication, the sub-addressing information must be checked between the sender 
and the receiver beforehand (sub-address is limited up to 20 digits).
• Sub-addressing allows documents received by the center machine to be forwarded to computers on the 
network, Internet fax, or other fax stations.
Example of a Network Using Sub-Addressing
NOTE1. ITU-T: International Telecommunication Union-Telecommunication Standardization Sector 
T.30: Telecommunications standard
What is Sub-Addressing?
Sender 2
2013331234
0001
Sender 1
2013331234
2222
Address Book
Telephone number Sub-Address
G3 FAX No.A 0001 2222
G3 FAX No.B 0002 2222
G3 FAX No.C 0003 0001
0002
No.B
No.C Te l :
0001
0003 Center Machine
Tel:
2013331234
No.A 
						

							Sub-addressing
136
NOTE1.  separates the Sub-address from the Telephone number and is indicated by an 
s in the display.
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers
1
    
1:ONE-TOUCH
2:ABBR NO.
2
 to select “One-Touch”.
or
 to select “ABBR.NO.”.
Ex:
ONE-TOUCH<  >
PRESS ONE-TOUCH
3
Ex:
ENTER TEL.#
4
Enter the telephone number, press   and 
then enter the Sub-address. (Up to 20 digits)
(Up to 36 digits including telephone number, pauses, 
spaces, FLASH and Sub-address)
Ex: Telephone number = 5551234, Sub-address =2762
Enter as:

5551234s2762
]
5
Enter the station name. (See page 32)
Ex: SALES DEPT
 SALES DEPT]
5551234s2762
6
 
72
1
2
1
Flash/Sub-addr
5551234
Flash/Sub-addr2762
Flash/Sub-addr 
						

							Sub-addressing
137
Network 
Features
Using One-Touch/ABBR. Number Dialing
The operation is the same as normal dialing
Using Manual Number Dialing
Use   to separate the Telephone number and the Sub-address.
NOTE1.  separates the Sub-address from the Telephone number and is indicated by an 
s in the display.
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.
To send a Document with Sub-address
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
Ex:(STN name)
5551234s2762
3
The document is stored into the memory and your 
machine starts to dial the number of the station and sends 
the document(s) with Sub-addressing information.
* STORE * NO.001
PAGES=001    01%
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
Enter the telephone number, press   and 
then enter the Sub-address (up to 20 digits).
(Up to 36 digits including telephone number, pauses, 
spaces, FLASH and the Sub-address)
Ex: Telephone number = 5551234, Sub-address =2762
Enter as:
TEL. NO.
5551234s2762
]
3
The document is stored into the memory and your 
machine starts to dial the number of the station and sends 
the document(s) with the Sub-addressing information.
* STORE * NO.001
PAGES=001    01%
Flash/Sub-addr
Flash/Sub-addr
5551234
Flash/Sub-addr2762
Flash/Sub-addr 
						

							138
Panasonic Document Management System (UF-5500 Only)
Setting the Network Parameters
For your machine to be able to operate on the Network properly, the following three (3) Basic Parameters 
must be pre-programmed into the machine. (For UF-5500 only)
If DHCP server is available on your network, the IP Address, Subnet Mask and Default Gateway IP Address 
will be acquired automatically.
• IP Address
• Subnet Mask
• Default Gateway IP Address
If the DHCP Server is not available, change the setting of the Fax Parameter No. 169 (DHCP CLIENT) to 
INVALID, and then enter the IP Address instead.
NOTE1. To scroll the display to desired User Parameter in Step 5, press   or  .
2. For convenience, you can use   to enter a period . while programming IP Addresses only.
Otherwise   is used to enter an asterisk under other conditions.
Setting the User (Network) Parameters
1
 
SET MODE   (1-8)
ENTER NO. OR 
∨∧
2
USER PARAMETERS?
PRESS SET
3
KEY OPERATOR ID
ENTER ID=
]
4
Enter the Key Operator Password.KEY OPERATOR ID
ENTER ID=******
5
 repeatedly until display shows;
IP ADDRESS
]
6
Enter the IP Address using the keypad. Press   to enter the 
period .. (See Note 2)
Ex:            IP ADDRESS
123.178.240.3
]
7
SUBNET MASK
]
7
1
1231782403 
						

							Setting the Network Parameters
139
Panasonic Document 
Management System 
(UF-5500 Only)
Depending on how your machine will be configured to communicate on the LAN, the appropriate 
parameters listed in the table below must be stored first.
8
Enter the subnet mask using the keypad. Press   to enter 
the period ..
Ex:            SUBNET MASK
123.178.240.4
]
9
DEF. GATEWAY IP
]
10
Enter the default gateway using the keypad. Press   to 
enter the period ..
Ex:            DEF. GATEWAY IP
123.178.240.5
]
11
To continue setting other parameters, or press   
to return to standby.
If you change the setting of this parameter, the machine
will reboot automatically.
Setting the User Parameters for the LAN Interface
Parameter Comments
IP ADDRESS IP Address assigned to your machine by the Network Administrator or the DHCP Server.
SUBNET MASK Subnet Mask assigned by the Network Administrator or the DHCP Server.
DEFAULT GATEWAY 
IP ADDRDefault Gateway IP Address assigned by the Network Administrator or the DHCP
Server.
REMOTE PASSWORD This is a security password that allows Remote Programming of the Internet Parameters
and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 characters)
LAN PC-FAX 
PA S S W O R DA password that provides Network security for your Relay Station (used exclusively for
G3 relay purposes).(Up to 10 characters)
COMMUNITY NAME 
(01) ~ (02)Community Name used for the Network Device Locator.
DEVICE NAME Device Name used for the Network Device Locator.
DEVICE LOCATION Device Location for the Network Device Locator.
1231782404
1231782405
Stop 
						

							140
Installing the Printer Driver and 
Application Software
The Panasonic Document Management System enables the machine to carry out the following functions:
Available software
This chapter describes installation of the software and basic procedures for printing, scanning and sending  
faxes using the application software. You can refer to the online help of each application for details of 
advanced features.
NOTE1. When connecting the USB, you are not be allowed to use more than 2 units simultaneously.
The following machines will not be allowed to be used simultaneously with connected machine.
• UF-490, 590, 790, 890, 990
• UF-4000, 4100, 6000, 6100
• UF-6200, 6300
General Description
Interface Description
USB Network
Printer Driver Printer Driver
For printing files created in a Microsoft® Windows® application
Quick Image Navigator Quick Image Navigator For viewing, saving and editing scanned images
Document Scanner Communications Utility For scanning images and sending them to your computer
Panafax Desktop Fax Driver For sending, receiving fax documents using your computer
Status Monitor Device Explorer (Device 
Monitor)For confirming the setting information of the machine via a
computer
Configuration Editor / 
PhoneBook EditorNetwork Configuration 
Editor / AddressBook 
EditorFor programming the features using your computer / For 
storing, editing or erasing items in the phonebook using your 
computer
Panasonic Application 
ManagerPanasonic Application 
ManagerFor updating the installed applications automatically / For 
changing Windows Firewall security settings
---- Job Status Utility For notifying the status of printing documents and sending 
faxes
Port Selection Utility ---- For selecting the port (e.g. USB, LPT1) when connecting 
another machine to the same computer