Panasonic Uf 5500 Operating Instructions Manual

							Sending Documents
61
Basic 
Operations
If you wish to send documents after listening to a voice prompt, use Voice Mode Transmission.
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
NOTE1. To stop the transmission, press  .
The display shows:
COMM. STOP?
1:YES 2:NO
Press   to stop the transmission. The Communication Journal will not print out regardless of 
the printout mode setting of the Communication Journal.
2. If you need a special access number to obtain an outside line, dial it first and then press
 to enter a pause (represented by a -) before dialing the full number.
Ex: 9 PAUSE 5551234
3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, 
press   (represented by a/). The dialing method will be changed from Pulse to Tone after 
dialing the digit /. 
Ex : 9 PAUSE * 5551234
Voice Mode Transmission
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
You will hear dial tone through the monitor speaker.
* MONITOR *
]
3
Dial the telephone number from the keypad.
Ex:
* DIALING *
5551234
]
4
When you hear a beep,ON LINE * XMT *
5551234
Stop
1
Redial/Pause 
						

							Sending Documents
62
You can do the following jobs while sending a document from memory or receiving a document.
• Reserve the next transmission in the memory. (UF-4500: up to 10 files, UF-5500: up to 20 files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-tasking)
If your machine is on-line, busy transmitting from memory, receiving or printing received documents, you 
can reserve a transmission by the following procedure.
NOTE1. To cancel the memory transmission reservation. (See page 89)
Transmission Reservation
1
Your machine is on-line, the ON LINE lamp is blinking or 
printing received documents.
* PC MODE *
* PRT MODE *
* PRINTING *
PC DATAON LINE * XMT *
ID:(Identif.)
ON LINE * RCV *
ID:(Identif.)
* PRINTING *
MEMORY RCVD DOC
2
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
3
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
•Manual Number Dialing, press  after each 
station is entered 
(Up to 10 stations)
• Directory Search Dialing, press   after each 
station is entered 
(For details, see pages 50 to 52.)
Ex:
    
•If you want to confirm the number of stations you have 
entered, press  .
(STN name)
5551234
[010](STN name)
5553456
4
Your machine will store the document(s) into memory.
* STORE * NO.005
PAGES=001    01%
COMPLETED
TOTAL PAGES=005
Set
Set
010
Set 
						

							Sending Documents
63
Basic 
Operations
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, but there are many files in the memory, use Direct 
Transmission Reservation to send the urgent document.  The urgent document will be sent immediately 
after the current communication is finished.
Note that you cannot send documents to multiple stations.
To reserve your machine for sending the urgent documents
1
Your machine is on-line, the ON LINE lamp is blinking or 
printing received documents.
* PC MODE *
* PRT MODE *
* PRINTING *
PC DATAON LINE * XMT *
ID:(Identif.)
ON LINE * RCV *
ID:(Identif.)
* PRINTING *
MEMORY RCV’D DOC
2
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
3
   
MEMORY XMT?
            ON
4
 
ENTER STATION
5
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing and press 
• Directory Search Dialing and press 
(For details, see pages 57 to 60.)
Ex:
You can reserve sending of an urgent document to a 
single station only.
A message “XMT RESERVED” will be shown on the 
display.
(STN name)
5551234
89
1
Start
Start 
						

							Sending Documents
64
Transmission Reservation
To cancel the direct transmission reservation
1
Make sure the document is on the ADF.XMT RESERVED
(Stn name)
2
CANCEL RSV. JOB?
1:YES 2:NO
3 and then remove the document from ADF.1 
						

							Sending Documents
65
Basic 
Operations
Automatic Redialing
Manual Redialing
You can also redial the last dialed number manually by pressing   key.
NOTE1. While the unit is displaying WAIT TO DIAL, you can press   to start redialing 
immediately.
Redialing
If a busy line is detected, the machine will redial the number up to 3 times at 3 minute 
intervals. During that time, a message will appear as shown at right.
A file number is shown in the upper right hand corner of the display if it is a memory 
transmission file.WAITING TO DIAL
(Stn name)
To redial the last dialed number through memory
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
TEL. NO.
5551234
]
3
The document is stored into memory with a file number.  
Then the machine dials the last dialed number.
* STORE * NO.002
PAGES=001    01%
* DIALING *
5551234
To redial the last dialed number through ADF
1
 Set document(s) face up.
ENTER STATION(S)
THEN PRESS START
2
   
MEMORY XMT?
            ON
3
 
ENTER STATION
4
 
Your machine starts to dial the last dialed number.
PRESS START
5551234
]
* DIALING *
5551234
Redial/Pause
89
1
Redial/Pause 
						

							66
Receiving Documents
You can select one of the four modes shown below.
NOTE1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some 
of the features may not be compatible with your fax machine operating in the TAM Interface 
mode.
2. If you are using the Distinctive Ring Service provided by your local telephone company, 
please note that the ring pattern for your fax number must match with the setting of Fax 
Parameter No. 36 (RING PATTERN (DRD)).  (See page 39)
If the setting does not match with the ring pattern, your machine will not receive a document 
automatically and the telephone will continue to ring.
Furthermore, if your TAM does not support the Distinctive Ring Detector service, it may not 
function properly in TAM Interface.
Reception Modes
Conditions Suggested Reception Mode Settings
You normally receive 
only voice calls.Telephone Mode
You can answer the incoming call via an External 
Telephone (Optional). If you receive a fax calling 
signal, simply press START to receive manually. 
 
(See page 67)
Fax Parameter No. 17 set to 1: 
Te l
MMM-dd 15:00
RCV MODE=TEL
You receive both voice 
and fax calls.Fax / Tel Auto Switching Mode
Unit will answer the incoming call and then 
distinguish whether it is voice or fax call. If it is a 
fax call, the unit will receive automatically. if it is a 
voice call, the unit will signal (ring) through the 
speaker for your attention. 
 (See page 68)
Fax Parameter No. 17 set to 3: 
Fax / Tel SW.
MMM-dd 15:00
RCV MODE=FAX/TEL
You normally receive 
fax calls only.Fax Mode
Unit will receive the document automatically. All 
incoming calls (including voice calls) are 
answered by the fax machine. 
 (See page 69)
Fax Parameter No. 17 set to 2: 
Fax
MMM-dd 15:00
             00%
You receive both voice 
and fax calls and a 
Telephone Answering 
Machine (TAM) is 
connected.TAM Interface Mode
The TAM answers the incoming call. During that 
time, the unit also monitors whether it is a voice 
call, the TAM continues to operate. If it is a fax 
call, the unit will automatically switch the line to 
the Fax and begin receiving document. 
 (See page 70)
Fax Parameter No. 17 set to 4: 
TAM / FAX.
MMM-dd 15:00
RCV MODE=TAM/FAX 
						

							Receiving Documents
67
Basic 
Operations
When your machine is set to this mode, it will not receive documents automatically. If you receive a fax call, 
follow the procedure below to receive documents manually.
Setting the Telephone Mode
Operation of Telephone Mode
NOTE1. This procedure is called REMOTE RCV and will only work on a touch tone phone.
Telephone Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel. 
 (See page 38)
1
When your telephone rings, lift the handset of the External 
Telephone.
If you hear a beep from the phone, it means someone 
wants to send a fax. Or, if the caller answers and says he/
she wants to send a fax, then...
2
Remove any document from the ADF.
3
If you answered the call using the External Telephone,
or
within 1 second from the telephone key pad.
Your machine will be activated remotely.
(See Note 1)
4
Hang up the phone. 
						

							Receiving Documents
68
When your machine is set to this mode, your machine will switch to document reception or voice 
communication automatically.
Setting the Fax / Tel Auto Switching Mode
Operation of Fax / Tel Auto Switching Mode
NOTE1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL 
TIMER)  (See page 39).
2. To adjust the Ringer Volume refer to page 25.
Fax / Tel Auto Switching Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 3: FAX/TEL SW.
 (See page 38)
If it is a Fax call,
1
Your machine will answer the call when a call is received, 
and then distinguish whether it is a voice or fax call.
2
Your machine begins to receive the documents.
If it is a Voice call,
1
Your machine will answer the call when a call is received, 
and then distinguish whether it is a voice or fax call.
2
Your machine begins to signal (ringing) through the 
machines speaker for your attention. (See Note 1)
3
Lift the handset of the External Telephone and press 
.
4
Begin the conversation.
Stop 
						

							Receiving Documents
69
Basic 
Operations
When your machine is set to this mode, it will immediately begin to receive documents automatically when a 
call is received.
Setting the Fax Mode
Operation of Fax Mode
Your machine will begin receiving automatically when a fax call is received.
Fax Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 2: FAX. 
 (See page 38) 
						

							Receiving Documents
70
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically 
switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your 
machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible 
with this machine.  Answering Services (Voice Mail) provided by your Local Phone company are not 
compatible with this feature. For the operation of your TAM, please refer to the Users Guide of the TAM.
TAM (Telephone Answering Machine) Interface Mode
Installing your TAM
Ex:11. Remove the telephone line cable of your 
TAM from the wall jack.
2. Plug the telephone line cable of your 
TAM into the TEL jack on the rear of the 
fax machine as shown.
Ex:2