Canon printer MAXIFY MB2320 User Manual

							Calling the Registered Information Up from Your Computer and
Registering the Information to the Machine
You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected
numbers saved on the computer to the machine.1.
Start up Speed Dial Utility.
2.
Select the machine from the  Printer Name: list box, then click  Display Printer Settings .
3.
Click Load from PC... .
4.
Select the RSD file (*.rsd) to register to the machine.
5.
Click Open  on the dialog box.
6.
Click Register to Printer .
The registered information on the computer is registered to the machine.
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							Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility.
Important
•
Log into a user account with administrator privilege.
1.
Perform the uninstalling process.
•
In Windows 8.1 or Windows 8:
1.
Select  Control Panel  from the Settings charm on  Desktop > Programs  > Programs and
Features .
2.
Select Canon Speed Dial Utility  from the program list, then click  Uninstall.
If the  User Account Control  screen appears, click Continue.
•
In Windows 7 or Windows Vista:
1.
Click Start > Control Panel  > Programs  > Programs and Features .
2.
Select Canon Speed Dial Utility  from the program list, then click  Uninstall.
If the  User Account Control  screen appears, click Continue.
•
In Windows XP:
1.
Click Start > Control Panel  > Add or Remove Programs .
2.
Select Canon Speed Dial Utility  from the program list, then click  Remove.
2.
Click Yes when the confirmation message appears.
When the message prompting you to restart your computer is displayed, click  OK to restart your
computer.
Note
•
To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again from our website.
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							Receiving Faxes
Receiving Faxes
Changing the Paper Settings
Memory Reception
Receiving Faxes Using Useful Functions
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							Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax.
Preparing for Receiving a FaxPrepare for receiving a fax according to the following procedure.1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Make sure of the receive mode setting.
Make sure of the receive mode setting displayed on the Fax standby screen.
Note
•
For details on how to change the receive mode:
Setting the Receive Mode
4.
Load paper. Load the sheets of plain paper.
5.
Specify the paper settings as necessary.
Changing the Paper Settings
This completes the preparation for receiving fax.
When a fax is received, it is printed on the loaded paper automatically.
Receiving a Fax
Depending on the selected receive mode, the receive operation varies.
Note
•
For details on the receive mode:
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							Setting the Receive Mode•
You can specify the advanced settings of each receive mode.
For details on the advanced settings of the receive mode:
Advanced Settings of Receive Mode
•
If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving).
Memory Reception
•
When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or
forward received faxes to the shared folder on the computer as PDF files automatically.
Saving Received Faxes Automatically on a USB Flash Drive
Forwarding Received Faxes Automatically to Shared Folder on the Computer
When TEL priority mode is selected:
•
When the call is a fax:
The telephone will ring when a call incomes.
Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up
the handset.
The machine will receive the fax.
Note
•
If the machine will not switch to fax reception, select  FAX again on the HOME screen, then the
Color  or Black  button to receive the fax.
•
To receive a fax without picking up the handset, select  Manual/auto switch: ON in Advanced .
RX start time  allows you to specify the number of seconds until the machine switches to fax
reception.
•
If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a
specified number of times when there is an incoming call with a fax distinctive ring pattern.
Then, the machine will switch to fax reception automatically without the handset being picked
up.
The number of times to ring the telephone until switching to fax reception can be changed.
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							•Set the machine to enable you to initiate fax reception from a connected telephone (remotereception).
Remote Reception
•
When the answering machine is connected to the machine:
•
If the answering machine is set to the answering mode, select  User-friendly RX: ON in
Advanced . If the call is a fax, the machine will receive the fax automatically.
•
If the answering mode is turned off on the answering machine, pick up the handset. If you
hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset.
•
If  Manual/auto switch: ON  is selected in Advanced, set RX start time  to longer than the
time before the answering machine starts playing the answering message. After making
this setting, we recommend that you call the answering machine using a mobile phone, etc. to confirm that messages are recorded successfully in the answering machine.
•
Set your answering machine to answering mode and adjust it as follows:
- The entire message should be no longer than 15 seconds.
- In the message, tell your callers how to send a fax.
•
When the call is a voice call:
The telephone will ring when a call incomes.
Pick up the handset, and talk on the telephone.
Note
•
If the machine unexpectedly switches to fax reception during telephone calls, select  User-
friendly RX: OFF  in Advanced .
•
If Manual/auto switch: ON  is selected in Advanced, you must answer an incoming call by
picking up the handset within the time specified in  RX start time. Otherwise the machine will
switch to fax reception.
When FAX only mode is selected:
•
When the call is a fax:
The machine will receive the fax automatically.
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							Note•
If a telephone is connected to the machine, the telephone will ring when a call incomes.
•
You can change the number of times to ring the telephone with Ring count in Advanced .
When DRPD or Network switch is selected:
•
When the call is a fax:
The telephone will ring when a call incomes.
The machine will receive the fax automatically when the fax ring pattern is detected.
Note
•
You can change the number of times to ring the telephone.
Advanced Settings of Receive Mode
•
When the call is a voice call:
The telephone will ring when a call incomes.
When the machine does not detect the fax ring pattern, the telephone will continue ringing.
Pick up the handset, and talk on the telephone.
Note
•
To use this feature, you need to subscribe to a compatible service provided by your telephone company.
•
For DRPD
You need to select the appropriate ring pattern on the machine.
Setting the DRPD Ring Pattern (US and Canada only)
•
For Network switch
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							The name of this service varies depending on the country or region of purchase. This settingmay not be also available depending on the country or region of purchase.
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							Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
•
If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and  Check the page size and tap [OK]. is displayed on the touch
screen. In this case, load the same size of paper as that specified in the paper size setting, then tap
OK .
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
•
If no paper is loaded, or paper has run out while printing is in progress, the received faxes are stored in the machine's memory and the error message for no paper is displayed on the touch screen. In this
case, load paper and tap  OK.
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
Note
•
If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches, the sender's machine may send the fax automatically reduced in size or divided, or send only a part of the
original.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap  Function list .
The  Function list  screen is displayed.
4.
Tap FAX paper settings .
The  FAX paper settings  screen is displayed.
5.
Specify the settings.
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							A.
Page size
Select the page size from  A4, Letter , or Legal .
B.
Type (Media type)
The paper type is set to  Plain paper.
C.
Paper src (Paper source)
Select the cassette to feed paper.
Selecting  Cassette (auto)  allows the machine to feed paper from the cassette 2 when the
cassette 1 runs out of paper under the following conditions.
•
A4, Letter, or Legal sized plain paper is loaded in the cassette 1 and cassette 2.
•
Yes  is selected for  Auto feed switch  in Cassette settings .
D.
2-sidedPrintSetting
Select two-sided printing or single-sided printing. Two sided printing is available for black & white faxes. Color faxes are printed on the single-side of paper regardless of this setting.
After  2-sided  is selected for  2-sidedPrintSetting , tap Advanced  to specify the stapling side.
Note
•
When Page size  is set to A4 or  Letter , the received faxes are printed on the two-sides of
paper.
6.
Press the  Back button twice to return to the Fax standby screen.
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