Canon printer imageCLASS MF236n User Manual

							RestrictingtheMachine'sFunctions
1469-07U
Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions.
RestrictingAccesstoAddressBookandSendingFunctions
RestrictingAccesstoAddressBookandSendingFunctions(P.414)
DisablingHTTPCommunicationandRemoteManagement
DisablingHTTPCommunication(P.423)
DisablingRemoteUI(P.424)
Security
413          
						

							RestrictingAccesstoAddressBookandSending
Functions
1469-07W
Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those
registered in the Address Book or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask youto enter the fax number twice for  con4rmation.
Security
414 
						

							SettingaPINforAddressBook
1469-07X
 The Address Book can be set to require users to enter a PIN in order to add newentries to the Address Book or edit existing entries. Setting a PIN to the Address
Book can reduce the risk of documents being sent to unintended recipients because
changes to the Address Book can only be made by users who know the PIN.
1TapintheScreen.2Tap.
	 If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
3Select.4SetthePINforeditingtheAddressBook.
	 Enter a number of up to seven digits using numeric keys, and tap .
	 When 
						

							SettingaSharedFolderasaSaveLocation(P.368)
Security
416    
						

							LimitingAvailableDestinations
1469-07Y
 By limiting fax numbers that can be speci4ed when sending documents to those
already registered in the Address Book, those registered as One-Touch Dial, or those
previously used, you can reduce the possibility of specifying incorrect destinations and prevent users from leaking information. Destinations for sending scanneddocuments by e-mail are also limited.When this function is enabled, the machine prohibits users from enteringdestinations using the numeric keys, adding new entries to the Address Book, and
editing the existing Address Book entries.
1TapintheScreen.2Tap.
	 If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
3Select.4Tap.
  
Cancels the restriction on new destinations. Fax numbers and e-mail addresses can be  speci4ed by using
any method.
  
Restricts input so that the only addresses that can be  speci4ed are those registered in the Address Book,
those registered as One-Touch Dial, or those previously used.
This function does not limit the available destinations for PC faxing.
ProhibitingPCFaxing(P.418)
LINKS
SettingaPINforAddressBook(P.415)
DisablingUseofPreviouslyUsedDestinations(P.419)
ProhibitingSequentialBroadcasting(P.422)
Security
417                
						

							ProhibitingPCFaxing
1469-080
You can prohibit users from PC faxing (faxing from a computer).
1TapintheScreen.2Tap.3Select.
	 If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
4Tap.
  
Disables PC faxing.
  
Enables PC faxing.
LINKS
SendingFaxesfromYourComputer(PCFax)(P.167)
SettingaPINforAddressBook(P.415)
LimitingAvailableDestinations(P.417)
Security
418             
						

							DisablingUseofPreviouslyUsedDestinations
1469-081
Prohibits the  speci4cation of destinations from the transmission records. Using this restriction prevents destinations
being selected from the transmission records for "Send Fax", "Scan and Send as E-Mail" and "Scan and Save to Shared
Folder".
1TapintheScreen.2Tap.
	 If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
3Select.4Tap.
  
Enables use of previously used destinations.
  
Disables use of previously used destinations.
LINKS
LimitingAvailableDestinations(P.417)
ProhibitingSequentialBroadcasting(P.422)
SpecifyingPreviouslyUsedDestinations(P.130)
SpecifyingPreviouslyUsedDestinations(P.281)
Security
419                
						

							CheckingDestinationsbeforeSendingDocuments
1469-082
By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send  con4dential documents.
DisplayingtheScreenfor Con4rmLngtheFaxNumber(P.420)
DisplayingDestinationsinAddressBook(P.420)
Displaying the Screen for  Con4rming the Fax Number
You can set the machine to ask users to enter the fax number twice when it is entered by using the numeric keys. This
way, you can reduce the risk of faxing to the wrong number due to input mistakes.
1TapintheScreen.2Tap.3Select Con4rm EnteredFaxNumber>.
	If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
4Tap.
  
Does not display the screen for  con4rming the fax number.
 
Displays the screen for  con4rming the fax number.
Displaying Destinations in Address Book
When using One-Touch buttons or coded dial numbers to specify destinations, you need to remember whose
destination (or what group) is registered in what coded dial number. If you do not remember all these numbers perfectly, you may send your documents to unintended destinations. You can avoid sending data to unintended
recipients by  con4guring the machine to display the details of the One-Touch button or coded dial number you
selected/entered as a sending destination before you send documents to that destination.
1TapintheScreen.Security
420          
						

							2Tap.
	If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
3Select
						

							ProhibitingSequentialBroadcasting
1469-083
Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred.
1TapintheScreen.2Tap.3Select.
	 If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting
theSystemManagerPIN(P.397)
4Select Con4rm SequentialBroadcast>or.
 
Enables sequential broadcasting.
  Con4rm SequentialBroadcast>
Displays the  con4rmation  screen when sending a fax via sequential broadcasting.
 
Disables sequential broadcasting.
LINKS
LimitingAvailableDestinations(P.417)
DisablingUseofPreviouslyUsedDestinations(P.419)
SendingFaxestoMultipleDestinationsSimultaneously(SequentialBroadcast)(P.148)
Security
422