Canon I Sensys Mf8550cdn User Guide
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Important Safety Instructions9 Installation 10 Power Supply 12 Handling 13 Maintenance and Inspections 15 Consumables 16 Setting Up the Machine 18 Checking Supplied Accessories 20 Removing Packing Materials 23 Preparing Toner Cartridges 26 Loading Paper 28 Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 30 Connecting the Power Cord 32 Turning ON the Power and Configuring Initial Settings 33 Connecting to a Computer 36 Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) 38 Connecting via Wired LAN 40 Connecting via USB 42 Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 43 Deciding Which Fax Receive Mode to Use 44 Registering the Fax Number and Unit Name 45 Selecting the Receive Mode 47 Connecting the Telephone Line 49 Basic Operations 51 Parts and Their Functions 53 Front Side 54 Back Side 56 Interior 57 Manual Feed Slot 58 Paper Drawer 59 Operation Panel 60 Shortcut Keys 63 Display 64 Logging on to the Machine 67 Placing Documents 68 Loading Paper 71 Loading Paper in the Paper Drawer 74 Loading Paper in the Manual Feed Slot 77 Loading Envelopes 80 Loading Preprinted Paper 82 Specifying Paper Size and Type 84 Specifying Paper Size and Type in the Paper Drawer 85 Specifying Paper Size and Type in the Manual Feed Slot 86 Registering Default Paper Settings for the Manual Feed Slot 88 Registering a Custom Paper Size 90 Using the Operation Panel 93 Entering Text 95 Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 97 Registering Destinations in the Address Book 98 >Þ>Ì>Û>Ì>â>ã>â
Registering Destinations for Favorites100 Registering Multiple Destinations for Group Dial 102 Adjusting the Volume 104 Entering Sleep Mode 105 Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn Only) 107 Copying 108 Basic Copy Operations 109 Selecting Copy Paper 111 Canceling Copies 112 Various Copy Settings 114 Enlarging or Reducing 115 Selecting Document Type 116 Adjusting Density 117 Adjusting Color Balance 119 Adjusting Sharpness 120 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 121 Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) 123 Using the [Paper Save Copy] Key 124 Copying Both Sides of an ID Card onto One Page 125 Erasing Dark Borders and Frame Lines (Erase Frame) 126 Collating Copies by Page 127 Configuring Copy Settings to Your Needs 128 Changing Default Settings 129 Registering Frequently Used Copy Settings 130 Faxing 131 Sending Faxes 133 Canceling Sending Faxes 136 Various Fax Settings 137 Adjusting Resolution 138 Adjusting Density 139 Adjusting Sharpness 140 Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 141 Specifying Destinations for Faxes 142 Specifying with Numeric Keys (Fax) 143 Specifying from Address Book (Fax) 145 Specifying Previously Used Destinations (Fax) 149 Specifying Destinations in an LDAP Server (Fax) 150 Changing Default Settings 153 Receiving Faxes 154 Sending and Receiving Faxes According to Your Purposes 157 Making a Call before Sending Faxes (Manual Sending) 158 Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) 159 Storing Received Faxes into Memory (Memory Reception) 160 Forwarding Received Faxes 163 Selecting a Document to Forward 164 Forwarding All the Received Documents Automatically 165 Receiving Fax Information Services 168 Checking Status and Log for Sent and Received Documents 170 Sending Faxes from Your Computer (PC Fax) 172 >ß>Ì>Û>Ì>â>ã>â
Sending PC Faxes173 Attaching Cover Sheets to PC Faxes 175 Using Address Book 178 Registering Destinations 179 Using Registered Destinations 182 Importing/Exporting Address Book Data 184 Using the Machine as a Printer 189 Printing from a Computer 190 Printing a Document 191 Canceling Prints 193 Checking the Printing Status and Log 195 Various Print Settings 197 Enlarging or Reducing 198 Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 200 Collating Printouts by Page 202 Printing Multiple Pages onto One Sheet 203 Printing Posters 204 Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 205 Printing Borders 207 Printing Dates and Page Numbers 208 Printing Watermarks 209 Setting Color Mode 211 Specifying Paper Source 213 Selecting Document Type 215 Saving Toner 216 Combining and Printing Multiple Documents 217 Configuring Printer Settings on the Machine 220 Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)221 Preparing for Using Secure Print 222 Printing via Secure Print 223 Configuring Print Settings to Your Needs 227 Registering Combinations of Frequently Used Print Settings 228 Changing Default Settings 230 Printing from USB Memory (USB Print) 231 Changing Default USB Print Settings 238 Using Google Cloud Print 239 Preparing for Using Google Cloud Print 240 Printing with Google Cloud Print 243 Using AirPrint 244 Using the Machine as a Scanner 249 Preparing to Use the Machine as a Scanner 250 Scanning from the Machine 251 Scanning Using the [Scan > PC] Key 254 Scanning from a Computer 257 Scanning Using MF Toolbox 258 Configuring Scan Settings in MF Toolbox 263 Scanning Using an Application 268 Configuring Scan Settings in ScanGear MF 270 >à>Ì>Û>Ì>â>ã>â
Configuring Scan Settings in Simple Mode271 Configuring Scan Settings in Advanced Mode 273 Convenient Scanning with a Machine -Based Operation 284 Scanning Documents Directly to USB Memory 285 Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)288 Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 292 Canceling Sending Documents (E -mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)294 Specifying Detailed Settings 295 Specifying a Scanning Size 296 Selecting a File Format 297 Adjusting Density 299 Specifying Orientation of Your Document 300 Selecting Document Type 301 Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 302 Adjusting Sharpness 303 Adjusting Balance between File Size and Image Quality 304 Setting Gamma Values 305 Specifying Destinations (E -mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 306 Specifying with Numeric Keys (E -mail) 307 Specifying from Address Book 308 Specifying Previously Used Destinations 312 Specifying Destinations in an LDAP Server (E -mail) 313 Changing Default Settings 316 Checking Log for Sent Documents (E -mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)318 Network 319 Connecting to a Network 320 Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) 322 Connecting to a Wired LAN 323 Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) 324 Setting Up Connection Using WPS Push Button Mode 326 Setting Up Connection Using WPS PIN Code Mode 328 Setting Up Connection by Selecting a Wireless Router 330 Setting Up Connection by Specifying Detailed Settings 333 Checking the SSID and Network Key 336 Setting IP Addresses 338 Setting IPv4 Address 339 Setting IPv6 Addresses 342 Viewing Network Settings 345 Configuring the Machine for Printing or Faxing from a Computer 347 Configuring Printing Protocols and WSD Functions 348 Configuring Printer Ports 351 Setting Up Print Server 354 Configuring the Machine for Scanning to E-mail or Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)357 Configuring the Machine for Scanning to E-mail 358 Configuring Basic E-mail Settings 359 Configuring Advanced E-mail Settings 362 >á>Ì>Û>Ì>â>ã>â
Configuring the Machine for Scanning to Shared Folders365 Setting a Shared Folder as a Save Location 366 Configuring the Machine for Your Network Environment 370 Configuring Ethernet Settings 371 Changing the Maximum Transmission Unit 373 Setting a Wait Time for Connecting to a Network 374 Configuring DNS 375 Configuring SMB 379 Configuring WINS 381 Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 383 Configuring SNTP 386 Monitoring and Controlling the Machine with SNMP 388 Configuring SLP Communication with imageWARE 393 Security 396 Protecting the Machine from Unauthorized Access 397 Setting Access Privileges 398 Setting the System Manager ID 399 Setting the Department ID Management 401 Restricting Communication by Using Firewalls 407 Specifying IP Addresses for Firewall Rules 408 Specifying MAC Addresses for Firewall Rules 411 Changing Port Numbers 414 Setting a Proxy 415 Restricting the Machines Functions 417 Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)418 Setting a PIN for Address Book 419 Limiting Available Destinations 420 Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 421 Disabling Use of Previously Used Destinations 422 Checking Destinations before Sending Documents 423 Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 425 Restricting USB Functions 426 Disabling HTTP Communication 428 Disabling Remote UI 429 Implementing Robust Security Features 430 Enabling SSL Encrypted Communication for the Remote UI 431 Configuring IPSec Settings 434 Configuring IEEE 802.1X Authentication 441 Configuring Settings for Key Pairs and Digital Certificates 445 Generating Key Pairs 446 Using CA-issued Key Pairs and Digital Certificates 448 Verifying Key Pairs and Digital Certificates 451 Using Remote UI 453 Starting Remote UI 454 Remote UI Screens 456 Managing Documents and Checking the Machine Status 459 Setting Up Menu Options from Remote UI 462 Saving/Loading Registered Data 464 >â>Ì>Û>Ì>â>ã>â
Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)465 Saving/Loading Settings 468 Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)472 Setting Menu List 474 Network Settings 475 Preferences 482 Timer Settings 487 Common Settings 491 Copy Settings 494 Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 496 Scan Settings 503 Memory Media Print Settings 507 Printer Settings 510 Adjustment/Maintenance 528 System Management Settings 532 Initialize Menu 542 Troubleshooting 543 Clearing Jams 544 When an Error Message Appears 552 When an Error Code Appears 564 Common Problems 571 Installation/Settings Problems 572 Copying Problems 575 Printing Problems 576 Faxing/Telephone Problems (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 577 When You Cannot Print Properly 578 Printing Results Are Not Satisfactory 579 Paper Creases or Curls 582 Paper Is Fed Incorrectly 583 When a Problem Cannot Be Solved 584 Maintenance 585 Cleaning the Machine 586 Exterior 587 Platen Glass 588 Feeder 589 Fixing Unit 590 Transfer Belt 591 Replacing Toner Cartridges 592 How to Replace Toner Cartridges 594 About Replacement Toner Cartridges 596 Relocating the Machine 597 Maintaining and Improving Print Quality 599 Correcting the Gradation 600 Correcting Print Color Mismatch 604 Adjusting Values for Text Color Reproducibility in Color Documents 605 Printing Reports and Lists 606 TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 607 Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 609 >ã>Ì>Û>Ì>â>ã>â
RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)610 Department ID Management Report 611 Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 612 User Data List/System Manager Data List 613 IPSec Policy List 614 PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 615 Viewing the Counter Value 616 Initializing Settings 617 Initializing Menu 618 Initializing Key and Certificate 619 Initializing Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 620 Initializing System Management Settings 621 Appendix 622 Feature Highlights 623 Going Green and Saving Money 624 Improving Efficiency 626 Going Digital 628 So Much More 630 Specifications 632 Machine Specifications 633 Paper Drawer Specifications (Optional)(MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 635 Wireless LAN Specifications (MF8580Cdw / MF8280Cw Only) 636 Document Type 637 Scan Area 638 Paper 639 Copy Specifications 642 Fax Specifications (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 643 Scanner Specifications 644 Printer Specifications 645 Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 646 Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 647 Using e-Manual 648 Installing e-Manual 649 Uninstalling e-Manual 654 Screen Layout of e-Manual 657 Viewing e-Manual 662 Others 664 Basic Windows Operations 665 Notice 670 Contact Us 676 >ä>Ì>Û>Ì>â>ã>â
0ALJ-000 Important Safety Instructions The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon. >å>Ì>Û>Ì>â>ã>â
0ALJ-001 Installation To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location. Do not install in a location that may result in a fire or electrical shock A location where the ventilation slots are blocked (too close to walls, beds, rugs, or similar objects) A damp or dusty location A location exposed to direct sunlight or outdoors A location subject to high temperatures A location exposed to open flames Near alcohol, paint thinners or other flammable substances Other warnings Do not connect unapproved cables to this machine. Doing so may result in a fire or electrical shock. Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign substances come in contact with electrical parts inside the machine, it may result in a fire or electrical shock. When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power cord or interface cables may be damaged, resulting in a fire or electrical shock. Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical equipment, which may cause a malfunction and result in serious accidents. If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer. Do not install in the following locations The machine may drop or fall, resulting in injury.Unstable location Location exposed to vibrations Other cautions When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting in injury. When installing this machine, be careful not to get your hands caught between the machine and the floor or walls, or between the paper drawers. Doing so may result in injury. IMPORTANT Do not install in the following locations that may result in damage A location subject to dramatic changes in temperature or humidity A location near equipment that generates magnetic or electromagnetic waves A laboratory or location where chemical reactions occur A location exposed to corrosive or toxic gases A location that may warp from the weight of the machine or where the machine is liable to sink (a carpet, etc.) Avoid poorly ventilated locations >Ý>Ü>Ì>Û>Ì>â>ã>â