Canon I Sensys Mf8550cdn User Guide

							0ALJ-056
Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw /
MF8550Cdn / MF8540Cdn Only)
By setting a PIN  to  a document when printing from a computer, the  document is  held in the  memory  of the  machine, and  is  not  printed
until the  correct PIN  is  entered  on  the  operation panel of the  machine. This function is  called "Secure Print," and  the  document that  is
protected  by a PIN  is  called a "secured document." Using  Secure Print  keeps  printouts of confidential  documents from being left
unattended.  Before you can use this function, you need to  complete some  procedures.
Preparing for Using  Secure Print
>Þ>Þ>Ý>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-057
Preparing for Using Secure Print
Make  sure  that  Secure Print  is  enabled  on  the  printer driver.
IMPORTANT
To perform  the  following  procedure, log on  to  the  computer  with an  administrator account.
Open the printer  folder. Displaying the Printer Folder
Right-click your printer  icon and  click [Printer  properties] (or  [Properties]).
Click the [Device Settings] tab and  make sure that  the [Allow Use of Secured Print] check  box is  selected.
If  the  check  box is  selected,  Secure Print  is  enabled.
If  the  check  box is  not  selected,  select it and  click [OK].
LINKS
Printing via Secure Print
1
2
3
>Þ>Þ>Þ>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-058
Printing via Secure Print
This section  describes  how to  print a document from an  application as a secured document. The first part of this section  describes  how to
send a secured document to  the  machine, and  the  second part of this section  describes  how to  print the  secured document on  the
machine.
Sending  a Secured Document  from a Computer to the Machine
Printing Out  Secured Documents
Changing the Valid Time Period  for Secured Documents
Open a document  in an application and  display the print dialog  box.
How  to  display the  print dialog  box differs for  each application.  For more information, see  the  instruction  manual  for  the
application you are  using.
Select the printer  driver for the machine, and  click [Preferences]  (or  [Properties]).
Select [Secured  Print] in [Output  Method].
Click [Yes]  or [No] on  the  [Information] pop -up  screen.
If  you want to  use the  same user  name and  PIN  every time, click [Yes].  To change the  user  name and  PIN  every time, click
[No].
If you selected [Yes]
Sending  a Secured Document  from a Computer to  the Machine
Enter the  user  name for  [User Name] and  PIN  for  [PIN], and  click [OK].The computer  name (logon name)  of your computer  is  displayed in [User Name]. if  you want to  change the  user
name,  enter up  to  32 alphanumeric  characters  for  a new user  name.
Enter the  PIN  of up  to  seven  digits.
1
2
3
>Þ>Þ>ß>Ì>Û>Ì>â>ã>â
 
						

							Specify  the print settings,  and  click [OK].
Click the  [Basic Settings],  [Page Setup], [Finishing],  [Paper Source], or [Quality]  tabs to  specify  the  print settings on  each
screen as necessary.Various Print Settings
Click [Print] (or  [OK]).
Check  the document  name, user name, and  PIN and  click [OK].
[Document  Name]
The document name is  automatically set based on  the  information  from the  application.  If  you want to  change the  document
name,  enter up  to  32 alphanumeric  characters  for  a new document name.
[User Name] If  you specified the  user  name in step 3
The specified user  name is  displayed.
If  you did not  specify  the  user  name in step 3
The computer  name or logon name is  displayed.  If  you want to  change the  user  name,  enter up  to  32 alphanumeric
characters  for  a new user  name.
[PIN]If  you specified the  PIN  in step 3
The specified PIN  is  already  entered. The PIN  is  displayed in symbols.
If  you did not  specify  the  PIN  in step 3
Enter the  PIN  of up  to  seven  digits. The entered  PIN  is  displayed in symbols.
4
5
6
>Þ>Þ>à>Ì>Û>Ì>â>ã>â
 
						

							After the  secured document is  sent to  the  machine, it is  held in the  memory  of the  machine waiting  to  be printed.
After you send the  secured document to  the  machine, print it out  within  30 minutes.  After that,  the  secured document will  be de leted
from the  memory  of the  machine and  can no  longer  be printed.
NOTE
If  secured documents are  left  unprinted, they occupy the  memory  and  may  prevent  the  machine from printing even ordinary
(not  secured) documents.  Make  sure  that  you print your secured documents as soon as you can.
You  can check  how much memory  is  being used for  secured documents.
(Status Monitor)   
You  can change the  valid time  period for  secured documents.  
Changing the Valid Time Period  for Secured Documents
Press  .
NOTE:
You  cannot  proceed to  the  next step if  the   screen shown below is  displayed.  In this case, press 
(Back) to
close the  screen, and  press again.
Select the secured document  to print, and  press  .
NOTE:
If the  screen  is  displayed
If  secured documents from two or more users  are  being held in memory, the    screen is  displayed prior to  the
 screen. Use  
/to  select your user  name,  and  press .
Enter  the PIN using numeric  keys,  and  then press .
Printing  starts.
Use  
/ to  select the  document to  cancel printing     .
Printing Out  Secured Documents
Changing the Valid Time Period  for  Secured Documents
1
2
3
>Þ>Þ>á>Ì>Û>Ì>â>ã>â
 
						

							The machine at purchase  is  set to  delete  secured documents 30 minutes  after receiving them unless  they are  printed,  but you can
change this setting.
Press  .
Use  /  to select ,  and  press  .
If  the  logon screen appears, enter the  correct ID and  PIN  using numeric keys, and  then  press .Logging  on  to the
Machine
Select ,  and  press  .
Select ,  and  press  .
NOTE:
Disabling Secure Print
Select , press 
, and  restart the  machine.
Specify  how  long  the machine holds secured documents, and  press .
Use  /or the  numeric keys to  enter the  time.
The secured document is  erased from the  memory  of the  machine when the  time  specified here  elapses.
Restart the machine.
Turn  OFF  the  machine, wait  for  at least  10 seconds,  and  turn  it back ON.
LINKS
Preparing for Using  Secure Print
Checking the Printing Status and  Log
1
2 
3
4
5
6
>Þ>Þ>â>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-059
Configuring Print Settings to Your Needs
You  can register  combinations of settings as "Profiles" to  suit your different  printing needs.  Also, you can register  the  settings that  you
frequently use as the  default  setting. Once the  default  setting is  set, the  registered settings are  automatically displayed on  the  printer
driver  screen, and  you can skip  the  operations to  specify  the  print settings and  print immediately.
Register the  combination of the  [2  on  1]  and  [2 -sided  Printing]  settings as a "Profile",
and  select this profile whenever you need it. Registering Combinations of
Frequently Used Print Settings
On the  printer driver, set black and  white  printing as the  default  setting. From now on,
you will  not  have to  change the  color mode when printing.  Changing Default
Settings
>Þ>Þ>ã>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-05A
Registering Combinations of Frequently Used Print Settings
Specifying  combinations of settings such as "1 -sided  landscape orientation on  A4  size paper"  every time  you print may  be time
consuming.  If  you register  these frequently used combinations of print settings as "profiles," you can specify  printing settings simply  by
selecting one of these profiles from the  list. This section  describes  how to  register  profiles and  how to  print using them.
Registering a Profile
Selecting  a Profile
Change the settings  that  you want to register as a profile,  and  click [Add].
Click the  [Basic Settings],  [Page Setup], [Finishing],  [Paper Source], or [Quality]  tabs to  specify  the  print settings on  each
screen as necessary. Various Print Settings
Enter  a profile  name in [Name], select an icon, and  then click [OK].
Enter comments on  the  profile in [Comment]  as necessary.
Click [View Settings] to  see  the  settings to  register.
NOTE
Editing  a profile
By clicking  [Edit] on  the  right side  of [Add] on  the  screen shown in step 1, you can change the  name,  icon,  or comment  of the
profiles you have previously registered. You  cannot  edit the  pre-registered profiles.
Select the  profile that  suits your needs,  and  click [OK].
Registering a Profile
Selecting a Profile
1
2
>Þ>Þ>ä>Ì>Û>Ì>â>ã>â
 
						

							NOTE
Changing the settings  of the selected profile
You  can change the  settings of a selected profile. In addition,  the  changed settings can be registered as another profile.
LINKS
Printing a Document
>Þ>Þ>å>Ì>Û>Ì>â>ã>â
 
						

							0ALJ-05C
Changing Default Settings
The default  settings are  the  settings that  are  first displayed whenever you open the  print settings screen of the  printer driver, but you
can change them. For example,  if  you want to  print all documents,  including color documents,  in black and  white,  you can change  the
default  setting for  color mode to  [Black and  White].  By changing  the  default  settings,  the  setting is  always  [Black and  White]  whenever
you open the  printer driver  screen, and  you can eliminate the  need to  configure the  same settings every time  you make prints.
IMPORTANT
To perform  the  following  procedure, log on  to  your computer  with an  administrator account.
Open the printer  folder. Displaying the Printer Folder
Right-click your printer  icon and  click [Printing preferences].
Change the settings  on the print setting screen,  and  click [OK].
Click the  [Basic Settings],  [Page Setup], [Finishing],  [Paper Source], or [Quality]  tabs to  specify  the  print settings on  each
screen as necessary. Various Print Settings
LINKS
Printing a Document
Various Print Settings
1
2
3
>Þ>ß>Ü>Ì>Û>Ì>â>ã>â