Konica Minolta bizhub 420 User Manual

							Utility 16
bizhub 500/420/360 (Phase 3) 16-99
16.3 2 Administrator/Machine Setting
1 Administrator Registration
Use this function to register an administrator name, extension number, and 
e-mail address to be displayed on the Help Screen.
1Follow the procedure described in How to access the Administrator 
Setting Screen on page 16-3 to display the Administrator Setting 
Screen.
2Touch [2 Administrator/Machine Setting], then touch [1 Administrator 
Registration].
The Administrator Registration Screen will be displayed.
Downloaded From ManualsPrinter.com Manuals 
						

							16Utility 
16-100 bizhub 500/420/360 (Phase 3)
3Enter an administrator name.
– Touch [Name] to display the Administrator Name Input Screen.
Use the touch panel keypad to register the administrator name. Up 
to eight characters including hyphen (-) can be entered.
– Touch [OK] to complete the setting and return to the previous 
screen.
4Enter the extension number of the administrator from the control panel 
keypad. Five-digit number including a hyphen (-) can be entered.
– If the extension number is less than five digits, enter hyphens to 
make it five. First entered hyphen will be indicated as a space in the 
Help Screen.
– Entered number will be displayed from the last digit, and will shift 
leftward as the next number is entered.
Downloaded From ManualsPrinter.com Manuals 
						

							Utility 16
bizhub 500/420/360 (Phase 3) 16-101
5Enter the e-mail address of the administrator.
– Touch [E-Mail Address] to display the Administrator E-Mail Address 
Input Screen will be displayed.
Use the touch panel keypad to enter the e-mail address of the 
administrator.
– Touch [OK] to complete the setting and return to the previous 
screen.
6Touch [OK] to complete the setting.
– To cancel the change, touch [Cancel].
In either case, the Administrator/Machine Setting Screen will be 
restored.
7If further changes are required, touch the desired key.
Downloaded From ManualsPrinter.com Manuals 
						

							16Utility 
16-102 bizhub 500/420/360 (Phase 3)2 Input Machine Address
Use this function to register the name and e-mail address of the machine. 
The registered address can be used as one of the From address for scan jobs 
and for receiving e-mail to the machine’s box.
1Follow the procedure described in How to access the Administrator 
Setting Screen on page 16-3 to display the Administrator Setting 
Screen.
2Touch [2 Administrator/Machine Setting], then touch [2 Input Machine 
Address].
The Input Machine Address Screen will be displayed.
Downloaded From ManualsPrinter.com Manuals 
						

							Utility 16
bizhub 500/420/360 (Phase 3) 16-103
3Enter the machine name.
– Touch [Machine Name] to display the Machine Name Input Screen.
Use the touch panel keypad to enter the machine name. Up to eight 
characters including hyphen (-) can be entered.
– Touch [OK] to complete the setting and return to the previous 
screen.
Downloaded From ManualsPrinter.com Manuals 
						

							16Utility 
16-104 bizhub 500/420/360 (Phase 3)
4Touch [E-Mail] to display the Machine E-Mail Address Input Screen.
– Use the touch panel keypad to enter the e-mail address of the 
machine.
– Touch [OK] to complete the setting and return to the previous 
screen.
5If further changes are required, touch the desired key.
Downloaded From ManualsPrinter.com Manuals 
						

							Utility 16
bizhub 500/420/360 (Phase 3) 16-105
16.4 4 User Authentication/Account Track
User authentication and account track settings can be specified to limit the 
use of this machine.
User authentication settings are specified to manage individuals, while 
account track settings are specified to manage groups and multiple users.
Specifying both user authentication and account track settings, the number 
of prints made by each group can be managed along with each individual 
user.
User Authentication and Account Track
User authentication and account track can be used to specify the following 
settings.
-User authentication
– Limits available functions (copy operations, scanning operations and 
printing)
– Counts printing/scanning made by each user
– Limits the number of printing pages
– Manages personal boxes owned by each user
-Account track
– Counts printing/scanning made from each account
– Limits the number of printing pages
2
Reminder 
It is recommended to distribute authentication number for both user and 
account. If all numbers are assigned to one party, the other party cannot 
use this authentication function.
!
Detail 
A total of 100 users and accounts can be registered on this machine.
If authentication mode is enabled, the Authentication Screen will be 
displayed while the machine is on standby. In order to use this machine, 
a user name and password must be entered to clear the authentication.
For details, refer to Making Authentication on page 3-44.
Downloaded From ManualsPrinter.com Manuals 
						

							16Utility 
16-106 bizhub 500/420/360 (Phase 3)
2
Note 
The account track and user authentication settings can be specified 
separately. Check the differences between these features, and then 
make the appropriate setting.
Synchronizing user authentication and account track:
This setup is suitable when the machine is jointly used by multiple 
departments and every use of the machine by employees is to be 
managed also in terms of each department. With this setup, totals can be 
maintained not only on each employee (each user) but on each 
department (each account).
Making user authentication and account track separately:
This setup is suitable when the machine is used by multiple employees 
with each employee performing multiple duties, which are to be totalled 
separately. With this setup, totals can be maintained on each employee 
(each user) as well as on each duty of the employee (each account). 
Downloaded From ManualsPrinter.com Manuals 
						

							Utility 16
bizhub 500/420/360 (Phase 3) 16-1071 Authentication Method
When setting to use an external server for authentication, please give heed 
to the following.
0When selecting [Active Directory] for user authentication setting, be sure 
to specify a specific password (one character or more); otherwise the 
authentication may not be performed successfully.
Also, be sure to specify the IP address, subnet mask, priority DNS server 
in the TCP/IP setting. For details of TCP/IP setting, refer to the User 
manual [Network Scanner Operations].
0Do not use another user name of the same spelling distinguished by 
capital letters. The machine cannot discriminate between capitals and 
small letters, so that the authentication procedure may not be completed 
properly.
0 and + cannot be used in a password specified for the external 
server.
0Please contact your network administrator for details of operational 
conditions of the external server.
0Specify the authentication using an external server according to your 
network environment.
0Public User Access setting will be unavailable if user authentication is 
disabled, or [Do Not Synchronize] is selected for Synchronize User 
Authentication & Account Track setting.
0Account Track Input Method setting will be unavailable if Account Track 
is set to OFF.
0Synchronize User Authentication & Account Track and # of Counters 
Assigned for Users settings will be unavailable if User Authentication or 
Account Track is set to OFF.
Downloaded From ManualsPrinter.com Manuals 
						

							16Utility 
16-108 bizhub 500/420/360 (Phase 3)
1Follow the procedure described in How to access the Administrator 
Setting Screen on page 16-3 to display the Administrator Setting 
Screen.
2Touch [4 User Authentication/Account Track], then touch [1 
Authentication Method].
The Authentication Method Screen will be displayed.
3Make the User Authentication setting.
Downloaded From ManualsPrinter.com Manuals