Canon Maxify Mb5020 User Guide

							If you want to scan originals with advanced settings, or if you want to editor print the scanned images:
If you scan originals from a computer, you can edit the scanned images, such as optimizing or trimming.
In addition, you can edit or print the scanned images using the compatible application software to make
better use of them.
Scanning with IJ Scan Utility
Note
•
You can use a WIA-compliant application software and the Control Panel (Windows XP only) to scan originals with this machine.
For details:
Other Scanning Methods
•
If you want to convert a scanned document to text:
Extracting Text from Scanned Images (OCR)
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							Attaching the Scanned Data to E-mail Using the Operation Panel of
the Machine
Before attaching scanned data to an e-mail, confirm the following:•
MP Drivers are installed.
If MP Drivers are not yet installed, install MP Drivers with the Setup CD-ROM or install them from our
website.
•
The machine is connected to a computer correctly.
Make sure that the machine is connected to the computer correctly.
Do not plug in or unplug the USB or LAN cable while the machine is in operation, or when the computer is in the sleep or standby mode.
If you perform scanning via a network connection, make sure that all the required settings have been specified.
Network Scan Settings
•
The mail software and the file name are specified in Canon IJ Scan Utility.
You can specify the destination and the file name in Canon IJ Scan Utility. For details on settings of
Canon IJ Scan Utility:
Settings Dialog Box
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   Scan .
Using the Operation Panel
The screen for selecting to which you save the data is displayed.
3.
Tap   Attach to E-mail .
4.
Tap the computer to forward the scanned data.
Tap  Local (USB)  for a USB-connected computer, or tap the computer to forward the scanned data for a
network-connected computer.
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							The Scan standby screen is displayed.
5.
Specify the settings as necessary.
A.
Tap to select the document type.Document Scans the original on the platen glass or in the ADF as a document data applying the settings
specified in  Scan settings .
Photo Scans the original on the platen glass as a photo data applying the settings specified in  Scan
settings .
B.
Tap to display  Scan settings screen.
For details on the setting items:
Setting Items for Scanning Using the Operation Panel of the Machine
C.
Tap to register the current scan settings as a custom setting.
Registering the Favorite Settings (Custom profiles)
D.
Tap to display the screen to select the destination.
6.
Load the original document on the platen glass or in the ADF.
7.
Press the  Color button for color scanning, or the  Black button for black & white scanning.
Note
•
If the original is not loaded properly, a message is displayed on the touch screen. Load the
original on the platen glass or in the ADF according to the scan settings.
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							•If you load the original in the ADF:
The machine starts scanning and scanned data is forwarded to the computer and attached to an e-
mail.•
If you load the original on the platen glass:
◦
When you select  JPEG for Format  on the scan setting screen, the machine starts scanning
and scanned data is forwarded to the computer and attached to an e-mail.
◦
When you select  PDF or Compact PDF  for Format  on the scan setting screen, the
confirmation screen asking you if you continue scanning is displayed after scanning is
complete.
If you continue scanning, load the original on the platen glass and start scanning.
If you do not continue scanning, tap  End. The scanned data is forwarded to the computer.
Scanned data is forwarded to the computer and attached to an e-mail according to the settings specified
in Canon IJ Scan Utility.
For the settings or how to send an e-mail, refer to the mail software's instruction manual. Remove the original on the platen glass or from the document output slot after scanning is complete.
When the program selection screen is displayed:
•
If you are using Windows 8.1, Windows 8, Windows 7, or Windows Vista:
The program selection screen may be displayed after pressing the  Color or Black  button. In this
case, select  Canon IJ Scan Utility  and click OK.
•
If you are using Windows XP:
The program selection screen may be displayed after pressing the  Color or Black  button for the first
time. In this case, specify  Canon IJ Scan Utility as the application software to use, select  Always
use this program for this action , then click OK. From the next time, Canon IJ Scan Utility is
automatically started.
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							Saving Scanned Data on the USB Flash Drive Using the Operation
Panel of the Machine
You can save scanned data on the USB flash drive directly.
Important
•
Do not remove the USB flash drive from the machine under the following conditions:
•
While scanning is in progress
•
Before saving the scanned data
•
For safety reasons, we recommend backing up the scanned data saved on a USB flash drive to anothermedia periodically to avoid unexpected accidents.
•
We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   Scan .
Using the Operation Panel
The screen for selecting to which you save the data is displayed.
3.
Insert the USB flash drive into the USB flash drive port.
4.
Tap   USB flash drive .
Note
•
When the message informing you that the operation restriction is enabled, ask the administrator of
the machine you are using.
For details on the operation restriction of the machine:
About the Machine Administration
5.
Tap   Save to USB flash drive .
The Scan standby screen is displayed.
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							6.Adjust the settings as necessary.A.
Tap to select the document type.Document Scans the original on the platen glass or the ADF as a document data applying the settings
specified in  Scan settings .
Photo Scans the original on the platen glass as a photo data applying the settings specified in  Scan
settings .
B.
Tap to display  Scan settings screen.
For details on the setting items:
Setting Items for Scanning Using the Operation Panel of the Machine
C.
Tap to register the current scan settings as a custom setting.
Registering the Favorite Settings (Custom profiles)
D.
Tap to display the screen to select the destination.
7.
Load the original document on the platen glass or in the ADF.
8.
Press the  Color button for color scanning, or the  Black button for black & white scanning.
Note
•
If the original is not loaded properly, a message is displayed on the touch screen. Load the
original on the platen glass or in the ADF according to the scan settings.
•
If you select ON for Preview on the scan setting screen:
The preview screen is displayed before saving the scanned original on the USB flash drive.
A.
The preview screen of the scanning data is displayed.
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							B.Tap to rotate the preview screen.Displayed when you select  PDF or Compact PDF  for Format  on the scan setting screen.C.
Tap to save the scanned original on the USB flash drive.
D.
Tap to rescan the original.
•
If you load the original in the ADF:
The machine starts scanning and scanned data is saved on the USB flash drive.
•
If you load the original on the platen glass:
◦
When you select  JPEG for Format  on the scan settings screen, the machine starts scanning
and scanned data is saved on the USB flash drive.
◦
When you select  PDF or Compact PDF  for Format  on the scan settings screen, the
confirmation screen asking you if you continue scanning is displayed after scanning is complete.
If you continue scanning, load the original on the platen glass and start scanning.
If you do not continue scanning, tap  End. The scanned data is saved on the USB flash drive in
one PDF file.
When you scan the originals continuously, you can save up to 100 pages of images in one
PDF file.
Remove the original on the platen glass or from the document output slot after scanning is complete.
Note
•
If the USB flash drive becomes full while scanning images is in progress, only the images already scanned can be saved.
•
You can save up to 2000 files of scanned data in both PDF and JPEG data format.
•
The folder and file name of scanned data saved on the USB flash drive is as follows:
•
Folder name: (file extension: PDF): CANON_SC\DOCUMENT\0001
•
Folder name: (file extension: JPEG): CANON_SC\IMAGE\0001
•
File name: Running numbers, starting from SCN_0001
•
File date: The date and time of saving as set in the machine.
For details on how to set the date and time:
Setting the Sender Information
•
Importing the Scanned Data Saved on a USB Flash Drive to the Computer
You can import the scanned data saved on a USB flash drive to the computer. After scanning the data,
connect the USB flash drive to the computer, then import the data.
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							Forwarding Scanned Data to Shared Folder on the Computer Using
the Operation Panel of the Machine
Before forwarding scanned data on the shared folder on the computer, confirm the following:•
MP Drivers and Canon Quick Toolbox are installed.
If MP Drivers and Canon Quick Toolbox are not yet installed, install them with the Setup CD-ROM or install them from our website.
•
The machine is connected to a computer via a LAN correctly.
•
The destination folder is specified in Canon Quick Toolbox.
You can specify the destination folder in Canon Quick Toolbox. For details on settings of Canon Quick
Toolbox:
Destination Folder Settings
Follow the procedure below to forward scanned data to the shared folder on the computer.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   Scan .
Using the Operation Panel
The screen for selecting to which you save the data is displayed.
3.
Tap   Destination folder .
Note
•
When the message informing you that the operation restriction is enabled, ask the administrator of
the machine you are using.
For details on the operation restriction of the machine:
About the Machine Administration
4.
Tap the folder to save scanned data on the  Select folder screen.
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							Note•
When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code isdisplayed. Entering the PIN code allows you to assign the shared folder as the destination.
5.
Specify the settings as necessary.
A.
Tap to select the document type.
Document Scans the original on the platen glass or in the ADF as a document data applying the settings
specified in  Scan settings .
Photo Scans the original on the platen glass as a photo data applying the settings specified in  Scan
settings .
B.
Tap to display  Scan settings screen.
For details on the setting items:
Setting Items for Scanning Using the Operation Panel of the Machine
C.
Tap to register the current scan settings as a custom setting.
Registering the Favorite Settings (Custom profiles)
D.
Tap to display the screen to select the destination.
6.
Load the original document on the platen glass or in the ADF.
7.
Press the  Color button for color scanning, or the  Black button for black & white scanning.
Note
•
If the original is not loaded properly, a message is displayed on the touch screen. Load the
original on the platen glass or in the ADF according to the scan settings.
•
If you select ON for Preview on the scan setting screen:
The preview screen is displayed before forwarding the scanned original to the shared folder on the computer.
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							A.
The preview screen of the scanning data is displayed.
B.
Tap to rotate the preview screen.Displayed when you select  PDF or Compact PDF  for Format  on the scan setting screen.
C.
Tap to forward the scanned original to the shared folder on the computer.
D.
Tap to rescan the original.
•
If you load the original in the ADF:
The machine starts scanning and scanned data is forwarded to the shared folder of the computer.
•
If you load the original on the platen glass:
◦
When you select  JPEG for Format  on the scan setting screen, the machine starts scanning
and scanned data is saved on the shared folder of the computer.
◦
When you select  PDF or Compact PDF  for Format  on the scan setting screen, the
confirmation screen asking you if you continue scanning is displayed after scanning is
complete.
If you continue scanning, load the original on the platen glass and start scanning.
If you do not continue scanning, tap  End. The scanned data is forwarded to the shared folder on
the computer in one PDF file.
Scanned data is forwarded to the shared folder on the computer according to the settings specified in Canon Quick Toolbox.
Remove the original on the platen glass or from the document output slot after scanning is complete.
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