Canon Maxify Mb5020 User Guide

							Using the Information ServicesYou can use various information services such as provided by banks, and make airline reservations or hotel
reservations. Since these services require tone dialing to use their services, you need to temporarily switch
to tone dialing if your machine is connected to a rotary pulse line.
Using the Touch Tone Line
Using the Rotary Pulse Line
Important
•
You may need to contract with the service providers for some information services. For details, contact the service providers.
Using the Touch Tone Line
•
Dialing by Using the On Hook Dial Function
Note
•
You can use the on hook dial function only when  Hook key setting in Security control  under
FAX settings  is set to Enable.
Security control
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap  FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap .
4.
Dial the number of the information service.
5.
When the recorded message for the information service answers, tap the numbers
using the Numeric key in accordance with the message.
6.
Tap  to finish using the service.
•
Dialing by Using the Telephone Connected to the Machine
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
861
 
						

							3.Lift the handset of the telephone.4.
Use the telephone to dial the number of the information service.
5.
When the recorded message for the information service answers, use the telephone
to press the numbers in accordance with the message.
6.
Hang up the handset to finish using the service.
Using the Rotary Pulse Line
•
Dialing by Using the On Hook Dial Function
Note
•
You can use the on hook dial function only when  Hook key setting in Security control  under
FAX settings  is set to Enable.
Security control
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap  FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap .
4.
Dial the number of the information service.
5.
When the recorded message for the information service answers, tap the Tone key to
switch to tone dialing.
6.
Tap the numbers using the Numeric key in accordance with the message.
7.
Tap  to finish using the service.
•
Dialing by Using the Telephone Connected to the Machine
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
862
 
						

							3.Lift the handset of the telephone.4.
Use the telephone to dial the number of the information service.
5.
When the recorded message for the information service answers, use the telephone
to switch to tone dialing.
When you dial the number of the information service using the telephone connected to the
machine, you cannot use the machine to switch to tone dialing. For instructions on how to switch
to tone dialing, refer to your telephone's instruction manual.
6.
Use the telephone to press the numbers in accordance with the message.
7.
Hang up the handset to finish using the service.
863
 
						

							Transmission/Reception of Faxes Using ECMThis machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine iscompatible with ECM, ECM automatically corrects errors and resends the fax.
Note
•
If the sender's or recipient's fax machine is not compatible with ECM, the fax will be sent/received
without automatic error correction.
•
To receive color faxes, make sure that  ECM RX in Adv. communication settings  in Advanced FAX
settings  under FAX settings  is set to ON.
Advanced FAX settings
To disable ECM transmission/reception, set  ECM TX and ECM RX  in Adv. communication settings  to
OFF .
•
Transmission may take longer when ECM is enabled.
864
 
						

							Document Stored in Machine's MemoryIf the sending faxes is not complete or the machine was not able to print the received faxes, these faxes arestored in the machine's memory.
If an error occurred during a fax transmission, the document is not stored in the machine's memory. In the following cases, the machine is not able to print the received fax and will automatically store the fax inits memory.•
The amount of remaining ink is insufficient to print a fax.
•
Paper has run out.
•
A different size of paper from that specified by Page size in FAX paper settings is loaded.
•
Do not print is selected for Received documents in Auto print settings under FAX settings.
•
You pressed the Stop button to cancel printing of a received fax.
Important
•
If you unplug the power cord of the machine, all faxes stored in the machine's memory are deleted.
For details on how to unplug the power cord, refer to 
Notice for Unplugging the Power Cord .
You can print or delete the faxes stored in the machine's memory. You can also save the received faxes stored in the machine's memory on the USB flash drive or forward the received faxes stored in the
machine's memory to the shared folder on the computer.
•
To print a document in the machine's memory:
Printing a Document in Machine's Memory
•
To delete a document in the machine's memory:
Deleting a Document in Machine's Memory
•
To save a document on a USB flash drive
Saving a Document in Machine's Memory to USB Flash Drive
•
To forward a document to the shared folder on the computer
Forwarding a Document in Machine's Memory to Shared Folder on the Computer
Note
•
When confirming, printing, or deleting a document stored in the machine's memory, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of
documents (MEMORY LIST) first.
For details on how to print MEMORY LIST, see 
Printing a Document in Machine's Memory .
865
 
						

							Printing a Document in Machine's MemoryYou can print a specified document in the machine's memory or print all the documents in its memory at atime.
When printing a specified document, you specify it by its transaction number. If you do not know the
transaction number for your target document, print the list of documents (MEMORY LIST) first.1.
Make sure that the machine is turned on.
2.
Load paper.
3.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
4.
Tap  Function list .
The  Function list  screen is displayed.
5.
Tap Memory reference .
The memory list is displayed.
A.
Date and time of transaction and fax/telephone number
B.
Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received.
C.
Color information
Color  is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
Note
•
If no document is stored in the machine's memory,  There is no document in memory. is
displayed. Tap  OK to return to the previous screen.
6.
Select a print menu.
866
 
						

							•To print the memory list (MEMORY LIST):You can print a list of the documents in the machine's memory by tapping  Print doc. list.
When the print confirmation screen is displayed, tap  Yes. The printing starts.
MEMORY LIST shows the transaction number of the unsent or unprinted fax (TX/RX NO.),
transaction mode, recipient's number, and the date and time of the transaction.
A transaction number from "0001" to "4999" on MEMORY LIST indicates a document being sent. A
transaction number from "5001" to "9999" on MEMORY LIST indicates a document being received.•
To specify a document to print:
Select a document to print on the  Memory list screen, tap Print specified document .
Note
•
If the specified document is not stored in the machine's memory,  There is no document that
can be printed.  is displayed. Tap  OK to return to the previous screen.
The confirmation screen to select whether to print only the first page of the document is displayed.
If you select  Yes, only the first page of the document will be printed. The document is still stored in
the machine's memory.
If you select  No, all pages of the document will be printed. The screen to confirm whether to delete
the printed document in the machine's memory is displayed after printing.
•
To print all the received documents stored in the machine's memory:
Tap  Batch process  then tap Print all RX documents .
When the print confirmation screen is displayed, tap  Yes. All the documents in the machine's
memory are printed.
Each time a document is printed, the screen to confirm whether to delete the printed document in the machine's memory is displayed.
If you tap  Yes, the printed document in the machine's memory is deleted.
867
 
						

							Deleting a Document in Machine's MemoryYou can delete a specified document in the machine's memory or delete all the documents in its memory at
a time.
Note
•
When deleting a specified document, you specify it by its transaction number. If you do not know the
transaction number for your target document, print the list of documents (MEMORY LIST) first.
Printing a Document in Machine's Memory
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap  Function list .
The  Function list  screen is displayed.
4.
Tap Memory reference .
The memory list is displayed.
A.
Date and time of transaction and fax/telephone number
B.
Transaction number (TX/RX NO.)
A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received.
C.
Color information
Color  is displayed for color transmission/reception. Nothing is displayed for black & white
transmission/reception.
Note
•
If no document is stored in the machine's memory,  There is no document in memory. is
displayed. Tap  OK to return to the previous screen.
5.
Select a delete menu.
868
 
						

							•To specify a document to delete:Select a document to delete on the  Memory list screen, tap Delete specified doc. .
Note
•
If the specified document is not stored in the machine's memory,  There is no document that
can be deleted.  is displayed. Tap  OK to return to the previous screen.
The confirmation screen is displayed. If you select  Yes, the specified document is deleted from machine's memory.
•
To delete all documents stored in the machine's memory:
Tap  Batch process  then tap Delete all documents .
The confirmation screen is displayed.
If you select  Yes, all documents are deleted from machine's memory.
869
 
						

							Saving a Document in Machine's Memory to USB Flash DriveYou can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using
the operation panel of the machine.
You can save a specified document in the machine's memory to the USB flash drive or save all the
documents in its memory to the USB flash drive at a time.
Important
•
Do not remove the USB flash drive from the machine until saving is complete.
•
For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents.
•
We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod.
Note
•
When saving a specified document, you specify it by its transaction number. If you do not know thetransaction number for your target document, print the list of documents (MEMORY LIST) first.
Printing a Document in Machine's Memory
•
After saving the fax in the machine's memory to the USB flash drive, the fax is still stored in the
machine's memory.
For details on how to delete the fax in the machine's memory, see 
Deleting a Document in Machine's
Memory .
1.
Make sure that the machine is turned on.
2.
Insert the USB flash drive into the USB flash drive port.
3.
Flick the HOME screen, then tap  FAX .
Using the Operation Panel
The Fax standby screen is displayed.
4.
Tap  Function list .
The  Function list  screen is displayed.
5.
Tap Memory reference .
The memory list is displayed.
870