Canon Maxify Mb5020 User Guide

							Setting the Receive Mode•
You can specify the advanced settings of each receive mode.
For details on the advanced settings of the receive mode:
Advanced Settings of Receive Mode
•
If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving).
Memory Reception
•
When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or
forward received faxes to the shared folder on the computer as PDF files automatically.
Saving Received Faxes Automatically on a USB Flash Drive
Forwarding Received Faxes Automatically to Shared Folder on the Computer
When TEL priority mode is selected:
•
When the call is a fax:
The telephone will ring when a call incomes.
Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up
the handset.
The machine will receive the fax.
Note
•
If the machine will not switch to fax reception, select  FAX again on the HOME screen, then the
Color  or Black  button to receive the fax.
•
To receive a fax without picking up the handset, select  Manual/auto switch: ON in Advanced .
RX start time  allows you to specify the number of seconds until the machine switches to fax
reception.
•
If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a
specified number of times when there is an incoming call with a fax distinctive ring pattern.
Then, the machine will switch to fax reception automatically without the handset being picked
up.
The number of times to ring the telephone until switching to fax reception can be changed.
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							•Set the machine to enable you to initiate fax reception from a connected telephone (remotereception).
Remote Reception
•
When the answering machine is connected to the machine:
•
If the answering machine is set to the answering mode, select  User-friendly RX: ON in
Advanced . If the call is a fax, the machine will receive the fax automatically.
•
If the answering mode is turned off on the answering machine, pick up the handset. If you
hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset.
•
If  Manual/auto switch: ON  is selected in Advanced, set RX start time  to longer than the
time before the answering machine starts playing the answering message. After making
this setting, we recommend that you call the answering machine using a mobile phone, etc. to confirm that messages are recorded successfully in the answering machine.
•
Set your answering machine to answering mode and adjust it as follows:
- The entire message should be no longer than 15 seconds.
- In the message, tell your callers how to send a fax.
•
When the call is a voice call:
The telephone will ring when a call incomes.
Pick up the handset, and talk on the telephone.
Note
•
If the machine unexpectedly switches to fax reception during telephone calls, select  User-
friendly RX: OFF  in Advanced .
•
If Manual/auto switch: ON  is selected in Advanced, you must answer an incoming call by
picking up the handset within the time specified in  RX start time. Otherwise the machine will
switch to fax reception.
When FAX only mode is selected:
•
When the call is a fax:
The machine will receive the fax automatically.
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							Note•
If a telephone is connected to the machine, the telephone will ring when a call incomes.
•
You can change the number of times to ring the telephone with Ring count in Advanced .
When DRPD or Network switch is selected:
•
When the call is a fax:
The telephone will ring when a call incomes.
The machine will receive the fax automatically when the fax ring pattern is detected.
Note
•
You can change the number of times to ring the telephone.
Advanced Settings of Receive Mode
•
When the call is a voice call:
The telephone will ring when a call incomes.
When the machine does not detect the fax ring pattern, the telephone will continue ringing.
Pick up the handset, and talk on the telephone.
Note
•
To use this feature, you need to subscribe to a compatible service provided by your telephone company.
•
For DRPD
You need to select the appropriate ring pattern on the machine.
Setting the DRPD Ring Pattern (US and Canada only)
•
For Network switch
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							The name of this service varies depending on the country or region of purchase. This settingmay not be also available depending on the country or region of purchase.
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							Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
•
If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and  Check the page size and tap [OK]. is displayed on the touch
screen. In this case, load the same size of paper as that specified in the paper size setting, then tap
OK .
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
•
If no paper is loaded, or paper has run out while printing is in progress, the received faxes are stored in the machine's memory and the error message for no paper is displayed on the touch screen. In this
case, load paper and tap  OK.
You can also press the  Stop button to close the message and print the stored documents in the
machine's memory later.
Printing a Document in Machine's Memory
Note
•
If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches, the sender's machine may send the fax automatically reduced in size or divided, or send only a part of the
original.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap  Function list .
The  Function list  screen is displayed.
4.
Tap FAX paper settings .
The  FAX paper settings  screen is displayed.
5.
Specify the settings.
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							A.
Page size
Select the page size from  A4, Letter , or Legal .
B.
Type (Media type)
The paper type is set to  Plain paper.
C.
2-sidedPrintSetting
Select two-sided printing or single-sided printing. Two sided printing is available for black & white faxes. Color faxes are printed on the single-side of paper regardless of this setting.
After  2-sided  is selected for  2-sidedPrintSetting , tap Advanced  to specify the stapling side.
Note
•
When Page size  is set to A4 or  Letter , the received faxes are printed on the two-sides of
paper.
6.
Press the  Back button twice to return to the Fax standby screen.
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							Memory ReceptionIf the machine was not able to print the received fax, the received fax is stored in the machine's memory.The  FAX Memory  lamp is lit and  Received in memory.  is displayed at the Fax standby screen.
Important
•
If you unplug the power cord, all faxes stored in the machine's memory are deleted. The next time you
turn the machine on, tap  OK after a confirmation screen is displayed. The list of the faxes deleted from
the machine's memory (MEMORY CLEAR REPORT) will be printed.
If the machine receives a fax under one of the following conditions, the received fax will be automatically
stored in the machine's memory.
•
The machine is set to store received faxes in its memory:
When  Do not print  is selected for  Received documents  in Auto print settings  under FAX settings ,
the received faxes are stored in the machine's memory.
You can print the faxes stored in the machine's memory from the  Memory reference screen in the Fax
menu.
Printing a Document in Machine's Memory
Note
•
To print the received faxes automatically, select  Print for Received documents  in Auto print
settings  under FAX settings .
Auto print settings
•
An error has occurred on the machine:
If you select  Print for Received documents  in Auto print settings  under FAX settings , a received fax
will be printed automatically. However, if any of the following errors occurs, the received fax will not be
printed. It will instead be stored in the machine's memory.
When the error is resolved, the fax stored in the machine's memory is printed automatically.
◦
The amount of remaining ink is insufficient to print a fax: Replace the ink tank.
Replacing an Ink Tank
Note
•
You can set the machine to forcibly print a received fax even if the ink has run out.
Set  Print when out of ink  in Auto print settings  under FAX settings  to Print .
However, part or all of the fax may not be printed since the ink has run out.
Also, the contents of the fax will not be stored in the machine's memory. If the ink has already run out, we recommend that  Do not print be selected for  Received
documents  in Auto print settings  under FAX settings  to store the received fax in the
machine's memory. After you replace the ink tank and select  Print for Received documents  in
Auto print settings , the fax stored in the machine's memory will be printed automatically.
Auto print settings
◦
Paper has run out:
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							Load the paper and tap OK on the touch screen.◦
A different size of paper from that specified by  Page size in FAX paper settings  is loaded:
Load the same size of paper as that specified by  Page size in FAX paper settings , then tap OK on
the touch screen.
•
You pressed the Stop button to cancel printing of a fax:
Press the  HOME button and tap  FAX to resume printing of the fax.
Note
•
The machine can store up to max. 250 pages* (max. 30 documents) of faxes in the machine's memory.
* When using ITU-T No.1 chart (Standard mode)
•
If the machine's memory becomes full during memory reception, only pages which already have beenreceived are stored in the memory. Print the received faxes stored in the machine's memory, save them
on the USB flash drive, or forward received faxes to the shared folder on the computer, then delete
them from the machine's memory and have the sender resend the faxes.
Document Stored in Machine's Memory
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							Receiving Faxes Using Useful Functions
Saving Received Faxes Automatically on a USB Flash Drive
Forwarding Received Faxes Automatically to Shared Folder on the Computer
Remote Reception
Rejecting Fax Reception
Using the Caller ID Service to Reject Calls
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							Saving Received Faxes Automatically on a USB Flash DriveYou can save received faxes on a USB flash drive as PDF files automatically when receiving a fax.
This section describes the procedure to enable the machine to save received faxes on a USB flash drive
automatically.
Important
•
Do not remove the USB flash drive from the machine when the machine is set to save received faxes on a USB flash drive automatically.
•
For safety reasons, we recommend backing up faxes saved on a USB flash drive to another mediaperiodically to avoid unexpected accidents.
•
We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod.
•
Awaiting document processing.  is displayed on the Fax standby screen and the faxes are stored in
the machine's memory when the received faxes are not saved on the USB flash drive because the USB
flash drive is not inserted or because it is not writable.
You can save the faxes stored in the machine's memory to the USB flash drive manually. Delete the
unnecessary fax from machine's memory after saving to the USB flash drive.
Saving a Document in Machine's Memory to USB Flash Drive
Deleting a Document in Machine's Memory
1.
Make sure that the machine is turned on.
2.
Insert the USB flash drive into the USB flash drive port.
3.
Flick the HOME screen, then tap   Setup .
Using the Operation Panel
4.
Tap  Device settings .
5.
Tap FAX settings .
6.
Tap Auto save setting .
7.
Tap ON.
8.
Tap  USB flash drive .
Note
•
You can save up to 250 pages of fax as one PDF file.
•
You can save up to 2000 PDF files on a USB flash drive.
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