Canon Maxify Mb5020 User Guide

							•If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message isdisplayed on the touch screen. Tap  OK to dismiss the error.•
The folder and file name of faxes saved on the USB flash drive is as follows:
•
Folder name: CANON_SC\FAXDOC\0001
•
File name (file extension: PDF): Running numbers, starting from FAX_0001
•
File date: The date and time of saving as set in the machine.
For details on how to set the date and time:
Setting the Date and Time
•
When removing the USB flash drive, set  Auto save setting to OFF .
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							Forwarding Received Faxes Automatically to Shared Folder on the
Computer
You can forward received faxes to the shared folder on the computer as PDF files automatically.This section describes the procedure to enable the machine to forward received faxes to the shared folder
on the computer automatically.
Important
•
Do not disconnect the machine with the computer when the machine is set to forward received faxes to the shared folder on the computer automatically.
•
We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod.
•
Awaiting document processing.  is displayed on the Fax standby screen and the faxes are stored in
the machine's memory when the received faxes are not forward to the shared folder because the machine is not connected with the computer or because the shared folder setting is changed.
You can forward the faxes stored in the machine's memory to the shared folder on the computer
manually. Delete the unnecessary fax from machine's memory after forwarding to the shared folder.
Forwarding a Document in Machine's Memory to Shared Folder on the Computer
Deleting a Document in Machine's Memory
Note
•
Register the destination folder using Canon Quick Toolbox in advance.
For details on how to register the destination folder:
Destination Folder Settings
1.
Make sure that the machine is turned on.
2.
Make sure that the machine is connected with the destination computer.
3.
Flick the HOME screen, then tap   Setup .
Using the Operation Panel
4.
Tap  Device settings .
5.
Tap FAX settings .
6.
Tap Auto save setting .
7.
Tap ON.
8.
Tap  Destination folder .
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							9.Select a shared folder.
Note
•
When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code isdisplayed. Entering the PIN code allows you to assign the shared folder as the destination.
Note
•
You can forward up to 250 pages of fax as one PDF file.
•
You can forward up to 2000 PDF files to the shared folder on the computer.
•
If the machine is disconnected with the computer or if the writing error occurs on the computer while
saving faxes is in progress, the error message is displayed on the touch screen. Tap  OK to dismiss the
error.
•
The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF).
•
When disconnecting the machine with the computer, set  Auto save setting to OFF .
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							Remote ReceptionIf the machine is located away from the telephone, pick up the handset of the telephone connected to the
machine and dial 25 (the remote reception ID) to receive faxes (remote reception).•
If you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on how to switch to tone dialing, refer to your telephone's instruction manual.
•
If you have an answering machine connected to the machine that can carry out remote controloperations, the security code for this function may be the same as the remote reception ID. In this case,
change the remote reception ID in  Remote RX ID in Remote RX  in Advanced FAX settings  under
FAX settings .
Advanced FAX settings
Remote reception can be disabled.
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							Rejecting Fax ReceptionYou can set the machine to reject faxes with no sender information or those from specific senders.
Select one of the following conditions to reject faxes.•
Faxes with no caller identification.
•
Faxes from senders not registered in the machine's directory.
•
Faxes from senders registered in the machine as rejected numbers.
Select a fax rejection condition following the procedure below.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   Setup .
Using the Operation Panel
3.
Tap  Device settings .
4.
Tap FAX settings .
5.
Tap Security control .
6.
Tap FAX reception reject .
7.
Tap ON.
8.
Select a condition of rejecting fax reception.
No sender info. Rejects faxes with no caller identification.
Not in directory Rejects faxes from the senders not registered in the machine's directory.
Rejected numbers Rejects faxes from the senders registered in the machine as rejected numbers.
For details on how to register the rejected number, see 
Registering the Rejected Number .
Note
•
When the machine rejects reception,  Reception rejected. is displayed on The Fax standby screen.
•
Faxes with no caller identification are also rejected when the setting other than  No sender info. is
selected.
Registering the Rejected Number Register the rejected number following the procedure below.
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							1.When the confirmation screen to register the rejected number is displayed, tap Yes.2.
Select a registration number.
3.
Select a registration method.
Register the rejected number depending on the registration method.
•
By entering the number
When you select this registration method, the screen to register the fax/telephone number is displayed.
Tap the entry field of fax/telephone numbers to display the screen to enter the fax/telephone
number. Enter the fax/telephone number you want to register, then tap  OK.
•
From outgoing call log
When you select this registration method, the screen to select the fax/telephone number from
the outgoing call logs is displayed.
Tap a fax/telephone number you want to register.
•
From incoming call log
When you select this registration method, the screen to select the fax/telephone number or the name from the incoming call logs is displayed.
Tap a fax/telephone number or a name you want to register.
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							Note•
This registration method may not be available depending on the country or region ofpurchase.
4.
Tap  Register  to finalize registration.
Note
•
To register another rejected number, select another registration number, then register the rejected
number.
You can register up to 10 rejected numbers.
•
You can print the list of rejected numbers (REJECTED NUMBER LIST).
Summary of Reports and Lists
•
To change the registered rejected number:
1.
Select a registered rejected number you want to change.
2.
Tap  Edit.
3.
Tap the entry field of fax/telephone numbers.
The screen to change the registered rejected number is displayed.
4.
Change the registered rejected number in the same procedure when you register.
5.
Finalize registration in the same procedure when you register.
•
To delete the registered rejected number:
1.
Select a registered rejected number you want to delete.
2.
Tap  Delete .
The confirmation screen is displayed.
3.
Tap  Yes.
•
You can also register the rejected number by tapping  Function list on the Fax standby screen then
selecting  Rejected numbers  under TEL number registration .
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							Using the Caller ID Service to Reject CallsIf you subscribe to the Caller ID service, the machine detects the sender's Caller ID. If the sender's IDmatches the condition specified in this setting, the machine rejects the phone call or fax reception from the
sender.
Note
•
This setting may not be supported depending on the country or region of purchase.
Contact your telephone company to confirm whether it provides this service.
Specify the setting following the procedure below.
1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   Setup .
Using the Operation Panel
3.
Tap  Device settings .
4.
Tap FAX settings .
5.
Tap Security control .
6.
Tap Caller rejection .
7.
Tap Yes.
The  Caller rejection conditions  screen is displayed.
8.
Specify the rejection conditions.
Tap a setting item and select  Accept or Reject .
Anonymous no. Selects whether to reject a phone call or fax reception from an anonymous number.
Out of area no. Selects whether to reject a phone call or fax reception out of the subscribed service area.
Rejected numbers Selects whether to reject a phone call or fax reception from the specified numbers.
9.
Tap  OK to finish specifying the rejection conditions.
If you select  Reject for Rejected numbers , Register rejected numbers?  is displayed on the touch
screen. Tap  Yes, then register the rejected number.
For details on how to register the rejected number, see 
Registering the Rejected Number .
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							Note•
Even if you select Reject, the machine rings once.
(The machine may not ring depending on the country or region of purchase.)859
 
						

							Other Useful Fax Functions
Using the Information Services
Transmission/Reception of Faxes Using ECM
Document Stored in Machine's Memory
Summary of Reports and Lists
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