Canon Maxify Mb5020 User Guide

							Repeat the procedure to register another member to the same group dial.
10.
Tap Complete  to finalize registration.
Note
•
To register another group, select an unregistered ID number and operate in the same procedure.
•
You can check the recipients you have registered to the group dial by printing GROUP DIAL
TELEPHONE NO. LIST.
Printing a List of the Registered Destinations
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							Changing Registered InformationTo change information registered for recipient and group dial, follow the procedure below.1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap  Function list .
The  Function list  screen is displayed.
4.
Tap TEL number registration .
5.
Tap Directory registration .
6.
Tap a recipient or a group dial to change.
7.
Change the registered information.
•
To change an individual recipient:
1.
Tap Edit recipient .
The registered information screen of the selected recipient is displayed.
2.
Tap the entry field of name or the entry field of fax/telephone numbers. The each edit screen is displayed.
3.
Change the name or the fax/telephone numbers.
4.
Tap  OK.
The touch screen returns to the registered information screen.
5.
Tap  Register .
•
To change a group dial:
1.
Tap Edit group dial .
The registered information screen of the group dial is displayed.
2.
To change the group name, tap the entry field of name.
When edit screen of group name is displayed, change the group name then tap  OK.
3.
To add the member, tap  Add member.
When the machine's directory is displayed, tap the recipient you want to add.
4.
To delete the member, tap the recipient on the list.
When the confirmation screen is displayed, tap  Yes to delete the recipient from the group dial.
5.
Tap  Complete  to finalize changing.
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							Deleting Registered InformationTo delete information registered for recipient and group dial, follow the procedure below.1.
Make sure that the machine is turned on.
2.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
3.
Tap  Function list .
The  Function list  screen is displayed.
4.
Tap TEL number registration .
5.
Tap Directory registration .
6.
Tap a recipient or a group dial to delete.
7.
Delete the registered information.
•
To delete an individual recipient:
1.
Tap Delete recipient .
2.
When the confirmation screen is displayed, tap  Yes to delete.
•
To delete a group dial:
1.
Tap  Delete group dial .
2.
When the confirmation screen is displayed, tap  Yes to delete.
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							Printing a List of the Registered DestinationsYou can print a list of the fax/telephone numbers and can keep it near the machine to refer to when dialing.1.
Make sure that the machine is turned on.
2.
Load paper.
3.
Flick the HOME screen, then tap   FAX .
Using the Operation Panel
The Fax standby screen is displayed.
4.
Tap  Function list .
The  Function list  screen is displayed.
5.
Tap Print reports/lists .
6.
Tap Directory list .
7.
Tap an item to print.
•
If you selected Recipient:
The confirmation screen to select whether to print the list in alphabetical order of the registered names is displayed.
If you tap  Yes: Prints RECIPIENT TELEPHONE NUMBER LIST with the destination names in
alphabetical order.
If you tap  No: Prints RECIPIENT TELEPHONE NUMBER LIST in the order of the ID number.
•
If you selected  Group dial:
The printing confirmation screen is displayed. Tap  Yes to print GROUP DIAL TELEPHONE NO.
LIST.
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							Registering Recipients Using Speed Dial UtilityAbout Speed Dial UtilitySpeed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a
computer and registering/changing them on the computer. In addition, you can register the fax/telephone
number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the
machine. You can also save them on the computer as a backup.
For safety reasons, it is recommended that you backup the registered data on the computer using Speed
Dial Utility.
Starting Up Speed Dial Utility
Speed Dial Utility Dialog box
Saving Registered Information on the Machine to Your Computer
Registering a Fax/telephone Number Using Speed Dial Utility
Changing a Fax/telephone Number Using Speed Dial Utility
Deleting a Fax/telephone Number Using Speed Dial Utility
Changing Sender Information Using Speed Dial Utility
Registering/Changing Rejected Number Using Speed Dial Utility
Calling the Registered Information Up from Your Computer and Registering the Information to the
Machine
Uninstalling Speed Dial Utility
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							Starting Up Speed Dial UtilityBefore starting up Speed Dial Utility, confirm the following:•
The necessary application software (MP Drivers and Speed Dial Utility) is installed.
If MP Drivers or Speed Dial Utility is not yet installed, install them with the Setup CD-ROM or install them from our website.
•
The machine is connected to a computer correctly.
Make sure that the machine is connected to the computer correctly.
Do not plug in or unplug any cables while the machine is in operation, or when the computer is in sleep or standby mode.
If your machine is compatible with LAN connection, make sure that the machine is connected to the
computer with LAN connection to use Speed Dial Utility via LAN connection.
Follow the procedure below to start up Speed Dial Utility.
1.
Make sure that the machine is turned on.
2.
Start up Speed Dial Utility.
•
In Windows 8.1 or Windows 8, select  Speed Dial Utility on the Start screen to start Speed Dial
Utility. If  Speed Dial Utility  is not displayed on the  Start screen, select the  Search charm, then
search for "Speed Dial Utility".
•
In Windows 7, Windows Vista, or Windows XP, click  Start and select  All programs , Canon
Utilities , Speed Dial Utility , and then Speed Dial Utility .
Note
•
You can also start up Speed Dial Utility from Quick Menu or Quick Toolbox.
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							Speed Dial Utility Dialog boxThe following items are on the  Speed Dial Utility dialog box.1.
Printer Name:
Selects the machine for editing the registered information using Speed Dial Utility.
2.
Display Printer Settings
Loads the registered information on the machine selected for  Printer Name: into Speed Dial Utility.
3.
Setting Item List:
Selects the registered information for editing. Choose one item from  TEL Number Registration, User
Information Setting , and Rejected Number Setting .
4.
Registered information list
Displays the registered information selected for  Setting Item List:.
5.
Edit.../Select All /Delete
Edits/deletes the registered information or selects all the registered information selected for  Setting Item
List: .
When multiple items on the registered information list are selected, you cannot use the  Edit... button.
6.
Load from PC...
Displays the registered information saved on the computer.
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							7.Instructions
Displays this guide.8.
Exit
Quits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved on the
computer nor registered on the machine.
9.
Save to PC...
Saves information edited using Speed Dial Utility on the computer.
10.
Register to Printer Registers information edited using Speed Dial Utility to the machine.
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							Saving Registered Information on the Machine to Your ComputerFollow the procedure below to save the recipients' name, recipients' fax/telephone number, group dial,
user's name, user's fax/telephone number, or rejected numbers that registered on the machine to the
computer.1.
Start up Speed Dial Utility.
2.
Select the machine from the  Printer Name: list box, then click  Display Printer Settings .
3.
Click Save to PC... .
4.
Enter the file name on the displayed screen, then click  Save.
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							Registering a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to register fax/telephone numbers.
Note
•
Before you register fax/telephone numbers using Speed Dial Utility, make sure that no fax operationsare in progress.
1.
Start up Speed Dial Utility.
2.
Select the machine from the  Printer Name: list box, then click  Display Printer Settings .
3.
Click TEL Number Registration  from Setting Item List: .
The list of registered fax/telephone numbers is displayed.
4.
Select an unoccupied code from the list, then click  Edit....
The  Individual or Group Selection  dialog box is displayed.
5.
Click Register individual TEL number  or Register group dial , then click Next....
•
If Register individual TEL number  is selected:
1.
Enter the name.
2.
Enter the fax/telephone number.
•
If Register group dial  is selected:
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